Mary W' Elings Archivist for Digital Collections The Bancroft Library, UC Berkeley

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The Northern California Technical Processes Group
Technical Services in the Digital Age A Digital
Collections Perspective April 11, 2008

• Mary W. ElingsArchivist for Digital
  CollectionsThe Bancroft Library, UC Berkeley

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• 60,000,000 manuscript items
• 8,000,000 photographs/pictorial materials
• 650,000 volumes
• 23,000 maps
• 3000 paintings
• 200,000 item digital collection
• Regional Oral History Office
• Mark Twain Papers and Project
• Center for the Tebtunis Papyri

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The Bancroft Library

• Standards
• Encoded Archival Description (EAD)
• Metadata Encoding and Transmission Standard
  (METS)
• Projects
• Museums and the Online Archive of California
  (MOAC)
• National Digital Newspaper Program (NDNP)
• Making of America (MOAII)
• Aggregations
• Online Archive of California (OAC)
• Calisphere
• Cultural Materials (no longer available)
• American Memory Library of Congress
• Partners
• California Digital Library (CDL)
• Library Systems Office (LSO)

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Reporting Change
Rethinking How We Provide Bibliographic Services
for the University of California (University of
California, 2005) http//libraries.universityofcal
ifornia.edu/sopag/BSTF/Final.pdf Report on the
Future of Bibliographic Control (Library of
Congress, 2007) http//www.loc.gov/bibliographic-f
uture/news/lcwg-report-draft-11-30-07-final.pdf
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Diverging Workflows

• Three material workflows
• bought/print
• licensed/electronic
• digitized/digital
• (Source Lorcan Dempsey Weblog, Library process
  automation, January 20, 2008, http//orweblog.oclc
  .org/archives/001537.html)

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Information is out of reach
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(No Transcript)
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Information Agents (a software term)

• provides a pro-active resource discovery
• resolves the information impedance of information
  consumers and providers
• offers value-added information services and
  products to the user or other agents
• Sounds a lot
• like a librarian!

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Looking at where we are
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Systems in Use
Library System (catalog records)
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Systems in Use
Library System (catalog records)
EAD System (electronic finding aids)
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Systems in Use
Library System (catalog records)
EAD System (electronic finding aids)
METS System (digital library objects)
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Archival Workflow Steps Library/Archive
Acquire
MARC, AACR/DACS, LCSH, etc.
Catalog
Process
Describe
Shelve
ISAD-G, APPM/DACS, LCSH, etc.
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Archival Workflow Steps EAD Process
Data Entry
EAD, EAD BPG, ISO8601, etc.
Encode
Validate XML
Publish
Digitally Preserve
Link to MARC
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Archival Workflow Steps METS Process
Select
Describe
MODS, AACR/DACS, LCSH, etc.
TIFF/JPEG, CDL Imaging Stds, etc.
Digitize
Encode
METS, BPG DO, MIX, etc.
Validate XML
Publish
Digitally Preserve
OAIS
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Archival Workflow - Overall
Select
Acquire
Describe (MODS)
Catalog (MARC)
Digitize
Data Entry
Process
Encode (METS)
Encode (EAD)
Describe (ISAD-G)
Validate XML
Validate XML
Shelve
Links
Publish
Publish
Digitally Preserve
Digitally Preserve
Digitize
Link to MARC
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Archival Workflow - Tools
CMS
Select
Acquire
Describe (MODS)
Catalog (MARC)
Digitize
Data Entry
Process
Encode (METS)
Encode (EAD)
Describe (ISAD-G)
Validate XML
Validate XML
Shelve
LS
Links
Publish
Publish
Digitally Preserve
Digitally Preserve
Digitize
Link to MARC
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(No Transcript)
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Digital Shift
Shifting Gears Gearing Up to Get Into the Flow
Ricky Erway and Jen Schaffner (RLG Programs,
OCLC, 2007) http//www.oclc.org/programs/publicati
ons/reports/2007-02.pdf
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Future of Digitization New Issues

• Organizational
• Funding
• Staffing
• Descriptive
• Digitization
• Access

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Lorcan Dempsey Weblog, The network reconfigures
the library systems environmen, July 06, 2007,
http//orweblog.oclc.org/archives/001379.html