Important Dates at Year End

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Important Dates at Year End

• P010 and P370 Dates

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P010 Dates

• Why are P010 dates important at year end?

• Example Someone is leaving state service in
  December 2009. In what year does the money belong
  and why?

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P010 Dates

• P010 OR000000 10700
  WITHHOLDING DATA / LOCATOR DATA 010
• DOE, JANE
  WH02 ENTER UPDATES
• RDC/CREW/CST CTR 440
  ----------MANDATORY WITHHOLDING----------
• ? TAX DATA FOLLOW-UP FLAG N
  BEG DATE STAT EXEM ADDL END DATE
• ? FINAL CHECK ISSUED 000000 ?
  FED 000000 00 0000
  000000
• ? FINAL CHECK PERIOD ENDING 000000 ? STATE
  000000 00 0000 000000
• ? RETIREMENT START DATE 000000
• EFF ----FEDERAL----
  -----STATE----- EIC RTMT RTMT RTMT
  FICA SAIF UNEM
• DATE STAT EXEM ADDL STAT EXEM ADDL CD
  SYST STAT ACCT SUBJ SUBJ SUBJ
• ? 053108 J 01 0000 J
  01 0000 N S D 599150
  Y Y Y
• ? 093005 J 02 0000 J
  02 0000 N S D 599150
  Y Y Y
• ----WAIVERS----

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P010 Dates

• How do P010 dates work?
• P010 dates are set to tell the system what month
  to look at and for what date to make the check.
• When is it important to set P010 dates?
• It is important to set P010 dates when the money
  belongs in a different year than the system will
  post it to and to ensure a correct check date.

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P010 Dates

• P010 OR000000 10900 WITHHOLDING
  DATA / LOCATOR DATA 010
• ANTHONY, SUSAN B WH02
  ENTER UPDATES
• RDC/CREW/CST CTR 140
  ----------MANDATORY WITHHOLDING----------
• ? TAX DATA FOLLOW-UP FLAG N BEG
  DATE STAT EXEM ADDL END DATE
• ? FINAL CHECK ISSUED 120509 ? FED
  000000 00 0000 000000
• ? FINAL CHECK PERIOD ENDING123009 ? STATE
  000000 00 0000 000000
• ? RETIREMENT START DATE 000000
• EFF ----FEDERAL---- -----STATE----- EIC
  RTMT RTMT RTMT FICA SAIF UNEM
• DATE STAT EXEM ADDL STAT EXEM ADDL CD
  SYST STAT ACCT SUBJ SUBJ SUBJ
• ? 053108 J 01 0000 J 01 0000 N
  S D 599150 Y Y Y
• ? 093005 J 02 0000 J 02 0000 N
  S D 599150 Y Y Y
• ----WAIVERS----
• CLASS DATE CLASS DATE CLASS DATE CLASS
  DATE CLASS DATE CLASS DATE
• ? ? ? ?
  ? ?

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P010 dates

• What months will the P010 dates affect once they
  are set?
• P010 dates will only affect one month at a time.
  So whatever month you have reflected on the P010
  screen is the only month that will be affected by
  the dates entered.

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P010 dates

• What happens at year end when P010 dates need to
  be set but you have other months to pay?
• Bring forward the changes to December.
• Set December P010 dates.
• This is because normaly Dec pay would go into
  2010. However if the employee is terminating
  prior to 12/31/09 then the funds would need to be
  paid in 2009. Since we know the P010 dates need
  to be set for Dec, we will need to move all the
  prior corrections into Dec and set Dec P010
  dates.

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P370 Check Dates

• Why do you have to be careful on the check date
  you use on the P370?
• Tax calculations can be different for the
  different years. When setting P010 dates and
  issuing a check for 2009 you will need a 2009
  check date. If the funds are for the 2010 year
  you will need a 2010 check date.

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12/31/06 pay period, 2006 check date P370
OR9999999,99900,123106,123106,O CALCULATION OF
CURRENT PAYOFF 370 EMPLOYEE,
JOSEPHINE INCOME TYPE RATE UNITS AMOUNT
TAX /RET AMOUNT DEDUCTIONS AMOUNT TOTAL-R
T 8766.66 168.00 8766.66 FIT 1331.09
AHNN001 LONG 55.23 AEXCESS O
24.08 SIT 685.00 KDNNAAA KAIS
FICA 395.70
KMNNAAA KAIS
MEDR 127.46 LCNN UN L 10.00
WCD 2.40
SLYJ001 JUDI
STNN001 SHOR 52.60

U3NN020 EMP 1.20 GROSS 8766.66 TX/RT
2541.65 DED 119.03 NET/ACH 6105.98 /
.00 CALC YTD? N PRINT CHECK? N CORRECTIVE? N
SEPARATION CHECK? N CHECK FEE _3.98 COMMENT
________________________________________ ACCT
105477 5 15010000850232
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12/31/06 pay period, 2007 check date P370
OR9999999,99900,123106,010207,O CALCULATION OF
CURRENT PAYOFF 370 EMPLOYEE,
JOSEPHINE INCOME TYPE RATE UNITS AMOUNT
TAX /RET AMOUNT DEDUCTIONS AMOUNT TOTAL-R
T 8766.66 168.00 8766.66 FIT 1331.09
AHNN001 LONG 55.23 AEXCESS O
24.08 SIT 685.00 KDNNAAA KAIS
FICA 545.03
KMNNAAA KAIS
MEDR 127.47 LCNN UN L 10.00
WCD 2.40
SLYJ001 JUDI
STNN001 SHOR 52.60

U3NN020 EMP 1.20
The difference here is the FICA subject wages.
2006 already reached the maximum, but 2007 has
not.
GROSS 8766.66 TX/RT 2690.99 DED 119.03
NET/ACH 5956.64 / .00 CALC YTD? N PRINT
CHECK? N CORRECTIVE? N SEPARATION CHECK? N CHECK
FEE _3.98 COMMENT ______________________________
__________ ACCT 105477 5 15010000850232
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Year End Tools

• http//www.das.state.or.us/DAS/SCD/OSPS/yearend.sh
  tml
• Frequently asked questions at year end
• Year End Recommended Practice
• Flow charts and tools
• Year End Mini-Conference Material
• Past Presentations