VITAMIB sarl

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VITAMIB sarl
29, Bd des Alpes MEYLAN France Tel [phone]
881 Fax [phone] Email
vitamib_at_vitamib.com

• Serving thousands of users over Europe

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Pr. Gérard BRUGAL
Université Joseph Fourier, Grenoble Consultant
VITAMIB Sarl, Grenoble
gbrugal_at_vitamib.com
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I Project vs Programme ?
 All projects have common features independent
from the nature of the innovation they are meant
to achieve, i.e all the contrary of a programme
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Know the basics

• A PROJECT is a component of the social and
  economic system
• A PROJECT is driven by standard rules known as
  MANAGEMENT
• A PROJECT is basically different from a research
  PROGRAMME

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European integration
ERA 2002
Needs
European Parliament 1962
Pool Charbon Acier 1950
CEE PAC Rome treaty 1957
FP
FP
FP1 to 6 1985
wishes
Obstacles
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Project features
Milestones
Product
Vision
Objective
Activities
Actors
Costs
Scope
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Project process

• Risk analysis
• Milestones
• Workpackages - Tasks
• Required resources

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Integrated Project
RTD1
RTD2
RTD3
Products nearing the market
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Programme features
Publications
Questions
Question
Knowledge
Daily work
Researchers Tech. staff
As many resources as possible



Costs


Excellence
Grant as a of GIP
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Programme process

• Available resources
• Experiments
• Publications
• Risks of interpretation

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Network of excellence
External experts
U
U
U
JPA
U
U
U
U
U
A new organisation for research
U
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II Project Road Map
  Whatever its scope, any project goes through
an inevitable cascade of processes along time
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Project road map
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III Initiation
 Turning a vision into project objectives, risks
analysis, team, workplan and budget, products
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Standard process
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Objectives 5 criteria

• Understandable by all
• Attainable
• Measurable
• Endorsable by the key actors
• Valuable for the funding parties

Any project is firstly assessed on the
objectives
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IV Risks Analysis
  Risks analysis provides the rationale for
designing a workplan
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Risk analysis
The signature of management quality
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Converge asap

• Write as soon as possible
• Continuous update
• Maintain for project duration
• Be realistic
• Derive the milestones

Risk Management Worksheet
Description Evolution
Type of Risk
Jeopardy
Contingency plan
Severity
Milestone
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Workplan components
M1
M2
M3
M4
WP2
WP3
WP5
D
D
D
WP4
WP6
D
D
WP7
WP8
D
D
WP1 Project Management
D
D
D
D
D
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Workplan rationale

• PHASES periods of a project leading to
  independant and specific objectives
• MILESTONES ordered sequence of significant steps
  that progressively decrease the internal risks
• WORKPACKAGES consistent sets of tasks required
  to reach a milestone
• DELIVERABLES the results of a workpackage

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Down to tasks level

• TASKS are the only
• pieces of work that a
• specialist can weight
• with respect to
• Work to be done
• Time duration
• Efforts and skill

Workpackage
1 m
2 m
1.5 m
T2
T4
280 ph
2 m
T3
62 ph
130 ph
400 ph
Ex needs specification implementation -
evaluation
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V Project Team
  An adequate team is a unique combination of
complementary skills to guarantee the promised
achievements
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Partners responsibilities
Coordinator
Manager
Coordination
Workpackages
Contractors
Associates
Tasks
Third party assistance
Sub-Contractors
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Cost Share model
FC
50 maximum of total costs reimbursed by CEC
(Less for demonstration and exploitation)
FCF
100 maximum of marginal costs reimbursed by CEC
ACF
n maximum reimbursed by CEC but varies for cost
categories
NA
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Sequence of signatures
2
4
CR
MOU
Contrat
AC
CR
Consortium Agreement
SC
Sub- Contract
AC
1
3
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Indicators and thresholds
Detect the alert signals
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PERT diagram
Performance Evaluation and Review Technique
Project months
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
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Partner
WP1
T1
P1
840
12
P2
T4
908
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WP2
T3
P3
98
6
T2
P1
717
10
T 5
820
135
P2
T6
80
9
WP3
P4
T7
995
Cost (K
73
Effort (ph)
M2
M1
4458 h
266 K
D1
D3
D2
60/h 8 K/m
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Value for money
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
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Months
Workload
Results
D
D
D
Internal Risks
External Risks
M1
M2
Expenses
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VI Project Management
  Project management is the art and technique of
combining systems, technologies and people to
successfully complete a project with regards to
objective, time scale, budget, quality and
results
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Art of management
Workplan
Objective
People

• Consensus
• Motivation

Anticipation Compromise
Cost

• Control
• Risk

Funding parties

• Sale
• Negotiate

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Management techniques
One single proven Software
Adapted to the needs
Adopted by the Team members
Integrating activities and budget
Web enabled
PMI compliant
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VII Proof reading
  Last but not least !
Thank you for your attention and good luck !