Minor/Major Amendment Submission Tutorial for TOPAZ

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Minor/Major Amendment Submission Tutorial for
TOPAZ

• Office of Animal Care Compliance

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Login using your Novell Net ID username and
password (case sensitive)
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You will be logged in to My Dashboard and
youll see My Protocols. All protocols you are
associated with as either PI, Co-PI, Author, or
Creator will be listed here.
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Click on the white My Dashboard
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Click on Protocols for Animals
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Click on Amend and Renew Protocols
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Click on Amend a Protocol
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Select the protocol you wish to amend.
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Select the Amendment Form.
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Your original approved protocol goes from the
Administrative section down to the Assurance
Statement section. The Amendment section has
been inserted first.
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Click on the triangle icon next to Amendment in
the protocol outline in order to expand the
section.
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Items with a red asterisk beside them are
required questions.
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You can show only the required questions by
clicking on the asterisk filter at the top. It
is on when illuminated.
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Questions with the half-moon symbol are
children of the conditional parent question
above them and may not always be required
depending on how you answer the parent question.
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Click on Minor if you are adding/removing
staff, adding less than 10 new animals, or
making minor procedural changes. If you are not
sure if your amendment is minor or major, please
contact us.
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You will then have to check the appropriate boxes
which will open up questions where more detail
can be added.
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Click on the green plus sign to create rows for
adding or removing staff.
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Fill in the appropriate information in the boxes
provided. If you make a mistake, you can delete
a row using the trashcan icon. Do not leave a row
blank.
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Whatever you say you will do in the amendment,
youll have to actually do in the original form
on the protocol. If you say you are adding staff,
then you must go to Protocol Associates in the
Administrative Section and add them.
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If you are increasing your animal numbers, youll
need to go to the species section and add the new
animals numbers to the existing number of
requested animals.
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If you are making minor procedural changes,
youll need to go to the species section and list
those changes in the appropriate sections.
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If you are making BOTH minor and major amendment
changes select Major and then list your minor
amendment changes along with the major amendment
changes.
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Fill in both the changes and the justification
for a major amendment then make the changes in
the protocol just like for a minor amendment.
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Once all the changes have been made in the
protocol form, youre done and can save and
submit. The submit icon will become illuminated
once youve saved.