A Stark Look

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A Stark Look GIS Integration and Business
Process Improvement
Mr. Kim R. Perez, Stark County Auditor GIS
Panel Shanda-lyn Yaeger, GISP Chief Richard
J. Peterson, Nimishillen Township Fire
Chief Daniel J. Moeglin, P.E., S.I., Canton City
Engineer
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Moving Forward into the 21st Century

• CAMA and GIS Integration

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A Bit of County GIS History.
Geodetic Framework Section Corner Program

• County is comprised of seventeen townships
• Typically, 169 section corners per township
• Program maintained by the County Engineers
  Office
• The Stark County Geodetic Reference System
  (SCGRS) was originally established to provide
  control for the 2000 aerial photo collection
• Section Corner Program was created in order to
  tie to the Geodetic System and establish a highly
  accurate base for land ownership
• Goal of the Section Corner Program
• Research of survey files, road plans field
  books
• Recover verify existing section corner
  monuments
• Replace existing section corner monuments
• GPS section corner monuments

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Types of Monuments Found
Flare top
Hex Head
Bull Head
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Recovered corner in the road
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Replacement
New Bronze Cap Monument
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Replacement
Roadway Installation
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Replacement
Roadway finished mon. box
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Replacement
Roadway monument in box
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A Bit of History.cont.
Parcel Building

• Goal To create and maintain highly accurate tax
  maps
• Phase 1 Rubber-sheeting Parcel Boundaries
• Existing maps were stretched to create a mosaic
• Allowed for a general base
• Phase 2 Re-Building Line Work
• All line work is re-drawn utilizing survey files,
  plats and Section Corner coordinates
• Very tedious end result worth it!
• Approximately 80 complete

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Rubber-sheeted Area
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Re-Built Parcel Polygons
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Addressing
A Bit of History.cont.

• Goal To create and maintain 1 master address
  file for all to use
• Collected street and address data in 2003
• Signed with the State of Ohio LBRS program in
  2006
• Future plans to place address points at front of
  building structure to show entry points for
  9-1-1, with conjoining access route from road to
  building

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Key Facts

• In the past, assessors had limited access to GIS
  and therefore failed to take advantage of its
  capabilities.
• Had limited links between
• infrastructure databases and assessment
  databases,
• Document imaging,
• workflow tools,
• electronic data exchange and
• tailored screen views
• Change detection
• these tools are now more readily available
• Stark County had a need for more

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New CAMA / GIS System

• Purchased new System in Dec 06
• ACS Assessment Office,
• Billing Collection Office,
• MVT (Market Valuation Tool),
• GATE GIS Integration,
• Parcel Editor
• First County in Ohio
• ACS / ESRI Partnership
• Live Parallel In Spring 09
• CAD to GDB Conversion tools

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What we had

• Outdated / Inefficient
• Costly to Maintain
• Replacement Necessary
• Heavy IT Dependence
• Duplication of Resources
• Productivity losses
• Interface deficiencies / aged code
• Scattered GIS data
• Paper entries, forms, maps, etc.
• Overall Shoddy Product

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If we didnothing?

• Costs to MAINTAIN increase
• Risk of system failure
• Limited Improvements
• Conversion time-frame
• Pay either way

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Benefits of a New System

• Cost-efficienciesNow and Long-Term
• Improved ProcessesWorkflow
• Increased Quality
• Higher-level tasks
• Reporting / Queries
• Customer service
• Public requests
• Equity
• Appeals
• Timeliness of Information
• GIS Data Conversion Integration
• GATE allows for data transfer between Assessment
  Office GIS
• Setup for In-House appraisals

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Helping Emergency Response

• Helps define reliable location data
• Most Accurate / up-to-date resources
• Consolidate House Numbering
• Fed into E9-1-1 database
• Validates data networks
• Faster access to Pertinent Information
  (ownership, addresses, etc.)

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Due Diligence

• COST COST COST!!!!! ROI
• Negotiated from 3.8 million to 1.2 million
• bidding/evaluation process
• Timeline
• Demos / references / employee feedback
• Break-Even Analysis

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Making the investment

• Funding options
• REA vs. County General Fund
• Grants
• Cost Sharing
• Bonds

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Working Towards the Next Step

• Moving the County forward
• Forefront of technology now and in future
• Lays groundwork for consolidation efforts
• Providing a new option to Ohio Counties

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In House Appraisals

• Tools
• Change Analysis
• Pictometry images
• VISRE photos
• Will save tax payer
• Faster appraisal
• Through attrition reduce staff
• Save on mileage

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Other Uses

• Economic Development
• Housing inventory
• Grade / condition
• Assessment of hydrants, poles, signs, trees, etc.
• Emergency pre-planning

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VISRE Example
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GETTINGOFFICIALS INVOLVEDWays to approach
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EDUCATE, EDUCATE, EDUCATE
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GIS Road Show

• Make Visits
• Board Meeting, Public Meeting, One-on-One
• Understand Their Needs
• Present Key Facts
• Give Pertinent Examples
• Explain Benefits

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Benefits

• Regionalism
• Combining forces systems
• Enterprise GIS
• GIS
• Full Integration (sketch, valuation)
• True component of appraisal
• Integrates with current GIS products
• Digital Parcel creation (better use of time)
• Data warehouse
• Allow for Information sharing / time savings /
  eliminates redundancy
• View, Query, Analyze, Manipulate data
• Best option for 9-1-1
• Allows for automatic analysis
• Cost Savings
• Better Decision-making (quick information
  retrieval)

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Making information available

• Data Warehouse
• Free Viewers
• Web access
• Download Files
• Data handouts (prepare DVDs in advance for events)

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Teaching Training

• Train-the-trainer
• The more they know how to work with data, the
  more theyll be inclined to use it
• Scheduling
• During Association meetings
• After User groups
• At public events

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Public Events

• GIS Day
• Partnerships (schools, businesses, other
  government offices, etc.)
• Show potential uses
• Get students involved
• Hand-ons demos
• Make it fun
• User Group Meetings
• Open to all, learn from many
• Open Houses let them visit

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Get involved with Emergency Services

• Collaborating with Fire, Police, EMS
• Integrate with 9-1-1 Dispatch Centers
• Need in Emergency Response Disaster Recovery
• Potential Grants available

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Bottom Line

• Aim for the same goal
• saving time, money and lives

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QUESTIONS???

• Contact Information
• Auditor Kim R. Perez Stark County
• krperez_at_co.stark.oh.us or 330-451-7357
• Shanda-lyn Yaeger, GISP Stark County GIS
• syaeger_at_co.stark.oh.us or 330-451-7105
• Daniel Moeglin, P.E., S.I. - Canton City Engineer
• djmoeglin_at_ci.canton.oh.us or 330-489-3381
• Chief Richard Peterson - Nimishillen Fire Chief
• ntfdrjp_at_hotmail.com or 330-453-5880