Package Marking, Packing List and Invoice Data Requirements for EB Receiving - PowerPoint PPT Presentation

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Package Marking, Packing List and Invoice Data Requirements for EB Receiving

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Package Marking, Packing List and Invoice Data Requirements for EB Receiving & Invoicing ... Package marking and packing list / invoice data errors. Delays ... – PowerPoint PPT presentation

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Title: Package Marking, Packing List and Invoice Data Requirements for EB Receiving


1
Package Marking, Packing List and Invoice Data
Requirements for EB Receiving Invoicing
Approved for Public Release
2
Introduction
  • Problem
  • EB Receiving Process
  • Package Marking / Packing List Data
  • Invoice Requirements
  • Action
  • Conclusion

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3
The Problem
  • Package marking and packing list / invoice data
    errors
  • Delays payment to our suppliers
  • Adds non-value project cost
  • Slows EB invoicing to the Navy

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4
The Problem
  • Why is this a serious problem?
  • EB is under pressure to reduce the cost of
    building submarines
  • EB suppliers depend on prompt payment
  • Every month millions of dollars of billing are
    delayed

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5
The Problem
EB has strong incentive to pay vendors promptly!
  • The Navy does not pay EB for material until we
    pay you
  • Non value-added project cost are incurred

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6
Topics
  • Problem
  • EB Receiving Process
  • Package Marking / Packing List Data
  • Invoice Requirements
  • Action
  • Conclusion

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7
EB Receiving Process
  • Requirements mandate that all material be
    positively identified throughout the shipbuilding
    process.
  • EB uses a structured system (MRP II) to order,
    track and pay for incoming material.
  • The EB supplier base includes thousands of
    suppliers.
  • EB receives hundreds of deliveries each day.
  • Our customer will only pay for material that is
    properly received and documented.

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8
Topics
  • Problem
  • EB Receiving Process
  • Package Marking / Packing List Data
  • Invoice Requirements
  • Action
  • Conclusion

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9
Package Marking / Packing List Data
  • Package Marking
  • Required Data
  • EB PO number and line item number
  • EB Part Number
  • Quantity and Unit of Measure
  • Same unit as shown within the P.O.
  • Carton number
  • Total number of cartons
  • The packing list

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10
Package Marking / Packing List Data
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11
Package Marking / Packing List Data
11
Shipments to Electric Boat
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Package Marking / Packing List Data
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Package Marking / Packing List Data
  • Mark each EB PO number 1 down from the top edge
    of the container
  • Make sure the EB PO is marked
  • When multiple POs or PO line item (POLI) numbers
    are shipped in a single container
  • Record each PO / POLI starting 1 from the top
  • Separate multiple PO line items shipped in same
    container

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14
Package Marking / Packing List Data
  • Packing Lists
  • Required Data
  • EB PO number and line item number
  • EB part number
  • EB part description
  • Quantity and unit of measure
  • Same unit as shown within the P.O.

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15
Package Marking / Packing List Data
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16
Issues
  • Packing slip is missing
  • PO incorrect or missing
  • Supplier / distributor PO number used instead of
    EB
  • Part number incorrect or missing
  • Supplier / distributor part number used instead
    of EB
  • Material not separated / identified when shipped
    in one container

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Issues
  • Unit of measure does not match PO
  • For example, we order 1000 feet of pipe but
    supplier delivers 150 pieces
  • Cannot receive / issue payment until we call you
    to obtain units conversion

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Consequences
  • Material can not be accepted
  • Material can not be located
  • Program incurs non value added cost
  • EB may return the material
  • Delays ships construction supplier payment

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19
Topics
  • Problem
  • EB Receiving Process
  • Package Marking / Packing List Data
  • Invoice Requirements
  • Action
  • Conclusion

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20
Invoice Requirements
  • EB PO number
  • EB PO line item number
  • EB Part number
  • Quantity (unit of measure used in the PO)
  • Master Pricing Agreements
  • Delivery Request number
  • Delivery Request Item Number

Units of measure must match the PO! Clarify all
pricing issues before submitting an invoice
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21
Topics
  • Problem
  • EB Receiving Process
  • Package Marking / Packing List Data
  • Invoice Requirements
  • Action
  • Conclusion

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22
Action
  • Communicate these requirements to your shipping
    personnel
  • Verify proper marking
  • Assure that the packing slip invoice are
    provided
  • If necessary, use checklists to make sure EB
    requirements are met
  • Emphasize correctly marking drop shipments

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23
Checklist
  • Packing Lists
  • Is attached to the carton
  • EB PO line item
  • EB part number
  • Quantity, unit of measure matches PO
  • Invoice
  • EB PO line item
  • EB Part number
  • Quantity (unit of measure used in the PO)
  • Master Pricing Agreements EB PO line item
  • Delivery Request number Item number
  • Container Markings
  • Correct EB PO and item number marked
  • All POs listed
  • Correct EB part number
  • Quantity unit of measure
  • Carton number
  • All markings legible
  • Multiple POs / container
  • All part numbers separated
  • All part numbers identified as an EB part number,
    quantity, unit of measure etc.

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Conclusion
  • Non-compliance
  • Incoming material on-hold
  • Production delays in shipyard
  • Labor spent resolving issues
  • Slower payment
  • Compliance
  • Faster processing of incoming material
  • Fewer phone calls and faxes
  • Faster invoice turnaround
  • Lower cost to build submarine

All correct packing slip / invoices can be paid
within 30 days
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