Doing Business with UNDP

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Doing Business with UNDP

• Takakazu Numata
• Senior Procurement Advisor
• Procurement Support Office
• Bureau of Management
• UNDP, New York

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Scope of Presentation

• UNDP-Who we are and what we do
• UNDP Procurement
• How to Identify UNDP Business
• How to Market your Goods and Services
• Need help?

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Who we are

• UNDP is the UNs global development network
• Advocates for change and connecting countries to
  knowledge, experience and resources to build a
  better life.
• UNDP is represented in 166 countries
• Working to develop solutions to global and
  national development challenges
• Annual Human Development Report commissioned by
  UNDP focuses on global debate on development
  issues
• Annual UNDP Programme Delivery USD 4.3 billion

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What we do

• Democratic governance
• Poverty reduction
• HIV/AIDS (GFATM)
• Environment and Energy
• Crisis prevention and recovery
• Womens empowerment

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Source of UNDP Funding

• Voluntary Contributions
• Cost Sharing
• Trust Funds

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Procurement Trend (Million USD)
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Procurement Breakdown - 2008
Consultants (SSA) ----- 9 Travel
--------- 7 UNV ------- less than 1
Fellowships ------- less than 1 Project
Personnel (SC) ---------- 8
Goods Services Civil Works
Total US2.6 billion
----------- 76
85
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Types of Goods Services Procured
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Top 15 Procurement Offices

• PANAMA
• ARGENTINA
• AFGHANISTAN
• GUATEMALA
• COLUMBIA
• IRAQ
• SUDAN

• BRAZIL
• PERU
• BANGLADESH
• INDONESIA
• HONDURAS
• EGYPT
• DRC

Above countries account for 50 of total UNDP
procurement
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Top 10 Products

• Electrical Equipment
• Telecommunications Equipment
• Laboratory Equipment
• Motor Vehicles
• Agricultural Equipment

• Medical Supplies and Equipment
• Power Generators
• Water Supply Systems
• Construction Equipment and Materials
• Election Supplies

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Top 10 Services

• Information Technology
• Public Administration
• Education, Training and Social Services
• Crisis Prevention
• Banking Services

• Transportation
• Water Supply
• Environment
• Freight Forwarding
• HIV/AIDS
• Awareness Programme

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Procurement Principles

• The following general principles must be given
  due consideration while executing procurement on
  behalf of the organization
• Best Value for Money
• Fairness, Integrity, Transparency
• Effective International Competition
• The Interest of UNDP

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Procurement Methods

• Request for Quotation Contract amount less than
  100,000
• Invitation to Bid Contract amount exceeding
  100,000
• Request for Proposal Contract amount exceeding
  100,000
• Direct Contracting Based on LTA or crisis
  situation
• For values less than US 2,500, country offices
  may engage in Local Shopping.
• NOTE All contracts exceeding 30,000 are
  reviewed by Contracts Committee before
• award of contract.

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Long Term Agreements (LTA)

• Long-term agreements (LTA) reduce administrative
  efforts by a single tendering exercise over the
  life of the arrangement. They are awarded on a
  1-year renewable basis and exist at the country
  and corporate level.
• Advantages include
• quality assurance and legal requirements will be
  dealt at the outset
• the supplier benefits in terms of planning stock
  levels and continuity of supply
• a mutually beneficial longer-term working
  relationship can be established

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How to Identify UNDP Business

• Business with UNDP is primarily through
  participation in advertised, open, competitive
  procurement process
• Procurement at UNDP is decentralized and
  responsibility and ownership is vested with the
  country offices.
• Every country office is a potential business
  partner.
• The main responsibility of the Procurement
  Support Office (PSO) is to provide an enabling
  environment in terms of policy, guidance and
  operational support to Country Offices to ensure
  cost effective and efficient procurement and
  mitigate UNDP risks.

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Consult and Review

• Procurement Notices
• UNGMs online procurement notices at www.ungm.org
• The General Business Guide for Potential
  Suppliers of Goods and Services.
• UNDPs online procurement notices at www.undp.org
• Consult and review country office websites at
  www.undp.org/countries
• Development Business with procurement notices at
  www.devbusiness.com

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Supplier Registration

• To be listed as a potential supplier, you have to
  register with the United Nations Global
  Marketplace (UNGM)
• Common Supplier Registration Form available at
  www.ungm.org the same form is used by individual
  organizations to pre-qualify suppliers and
  incorporate suppliers into their internal
  procurement rosters.
• About the UNGM
• Single window for registration with the UN System
• Allows the supplier to keep current business
  information available to all UN Organizations as
  a tool for locating potential suppliers.

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Eligibility Criteria to do Business with UNDP

• Completion of the Registration Form available at
  www.ungm.org
• Agreement to UNDP General Terms and Conditions.
• Quality compliance as per International /
  National product standards (i.e. ISO, DIN, BS
  etc.)
• Financial Strength (i.e., cash flow and
  liquidity)
• After-sales Service
• Environmental Compliance (i.e. ISO 14000)
• Global Compact?

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How to Market your Goods and Services to UNDP?

• Introduce your company
• Contact the Resident Representative
• Visit the country office
• Review the Activity Workplan
• Meet the Project Manager others concerned

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Need Help? Contact

• Takakazu Numata
• Senior Procurement Advisor
• UNDP/PSO
• New York
• takakazu.numata_at_undp.org
• Tel [phone]
• Fax [phone]

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Thank you very much!