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CCCApply

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... or to initiate communication with students at the first contact with the college. ... Birth-date and over 18 question. All answers are cross-checked for errors ... – PowerPoint PPT presentation

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Title: CCCApply


1
CCCApply
A
CCCApply
BOG Fee Waiver
California Community Colleges Chancellors Office
Updated 3/10/2008
2
Presentation Topics
A
FA in CCCApply 2008 Changes Application
Walkthrough Documentation and Resources
3
Financial Aid Features in CCCApply
A
Flags, Forms and FA Track 3 Ways to the BOG Fee
Waiver
4
Facilitating Financial Aid in CCCApply
A
  • Includes questions about financial needs and
    interests that alert the applicant to the
    possibility of financial assistance
  • Sets a financial aid referral flag that can be
    used by colleges to download financial aid
    prospects or to initiate communication with
    students at the first contact with the college.
  • Offers to connect the applicant to the online
    FAFSA federal aid application form and fills it
    out with relevant data
  • Presents a Financial Aid track with helpful
    resources, information and links, including FAFSA
    and BOG Fee Waiver
  • Offers to connect the applicant to the BOG Fee
    Waiver form and pre-populates it out with
    relevant data

5
Three Ways to Get to the Fee Waiver
  • At the end of the CCCApply application for
    Admissionon the Links and Opportunities page
  • From the Financial Aid Track of the CCCApply home
    page
  • Direct link from the College website

6
Financial Aid Links at End of Application
7
CCCApply Financial Aid Track
A
8
Financial Aid page
A
9
BOG Fee Waiver Choice page
A
10
BOG Fee WaiverFeatures and Functions
A
Development Features Algorithms 2008/9 Changes
11
BOG Waiver Development
A
  • Design Team formed 2004
  • 2004-05 form released November 2004
  • 2005-06 form released March 2005
  • With Registered Domestic Partnership
  • 19 Colleges live on release 13 in testing
  • 2008-09 form released March 2008

12
BOG Waiver Features
A
  • BOG Waiver is a complete and independent
    application
  • Includes Application Manager, Control Center,
    user support
  • Customizable introduction, instructions, logo,
    contact info
  • Downloads customizable in content and scheduling
  • Can create business rules and customized email
    messages
  • BOG Waiver form, questions, answers and flags are
    standard
  • Dedicated design team under the Steering
    Committee

13
BOG Fee Waiver Features
A
  • Only one application can be filed per year per
    user per college
  • Built-in algorithms to generate Eligibility and
    Dependency status flags
  • Presents questions and instructions based on
    dependency status and data provided
  • E-Sign electronic signature
  • Allows applicant to print out the full form upon
    submission
  • Thanks to smart processing, much easier to use
    than the paper form

14
Pre-populating Data
  • Data from Xap student account and from CCCApply
    are used to pre-populate some answers
  • Name, SSN, Email, Daytime telephone, Current
    Address, Birth-date
  • Marital status is NOT pre-populated (different
    code values)
  • No answers are generated in the online
    application
  • Applicant must answer all questions, including
  • Total income
  • Marital status and married as of today
  • Birth-date and over 18 question
  • All answers are cross-checked for errors
  • This ensures that the right wrong answer gets
    corrected and no legal issues are created

15
Dependency Status Description
  • Data field called BOGW-Dependency
  • Code I Independent
  • Code D Dependent
  • Used for smart formatting
  • For dependent applicants, parental questions and
    prompts show, and only parental income column
  • Used to make certain answers required or optional

16
Dependency Status Calculation
  • Code I Independent
  • If yes to any of
  • Born before Jan 1 198x (18 years ago)
  • Married (or registered domestic partner) as of
    today
  • Dependents living with you
  • Orphan or ward of the state
  • Veteran of US Armed Forces
  • Or no to both
  • Claimed on parents tax filing
  • Living with parents
  • Code D Dependent
  • All others

17
Eligibility Method
  • Data field called BOGW Eligibility
  • Code A Method A only
  • Code B Method B only
  • Code M Multiple Methods (A and B)
  • Code N None Not Eligible
  • Used to make certain answers required or optional
  • Calculated using two invisible flags, one for A,
    one for Bresult is just one eligibility outcome

18
Eligibility Method A
  • Method A Eligibility set on if yes to any
  • Receving TANF
  • Receiving SSI-SSP
  • Receiving general assistance
  • Receiving assistance from parents
  • Certified veteran of the national guard
  • Medal of honor recipient or 911 victim
  • Law enforcement or firefighter killed in the line
    of duty
  • As of 2006-7
  • Veterans and national guard split out to 2 fields
  • As of 2006-7 Medal of Honor and 911 Victims
    split out to 2 fields
  • Otherwise not eligible under Method A

19
Eligibility Method B
  • Method B Eligibility set on if income exceeds the
    cap for the number in household per the income
    table for the tax year used for the application
  • Number in household and income amounts used to
    index the table correspond to the dependency
    status
  • Otherwise not eligible under Method B

20
2008/9 Changes
A
  • 2008/9 BOG Fee Waiver form added
  • Income Table Updated

21
BOG Fee WaiverWalkthrough
A
Application Manager Introduction and District
apps Application and Errors Submission and
Printing
22
BOGW Walkthrough
  • http//beta.cccapply.org/BOG_Waiver/

23
Online Information Resources
A
  • CCCApply web site, www.cccapply.org
  • Test web site beta.cccapply.org
  • Explore and test new features under development
  • Project web site cccnext.net/cccapply/
  • Data Dictionaries
  • Detailed document describing all data collected
    and generated
  • Includes data formats, input rules, data usage,
    constraints
  • Describes requirements and algorithms for
    residency determination, financial aid, AB540
    waiver eligibility
  • Separate documents for CCCApply and BOG Fee
    Waiver
  • QuickStart Guides for implementation
  • Basic steps and information for new
    implementations
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