Unit Introduction and Overview

1
Unit Introduction and Overview

• Unit objective
• To identify existing outreach programs related to
  COOP and opportunities to partner within or
  outside your agencies.

2
Unit Introduction and Overview

• Existing programs
• Headquarters-based groups
• Regionally based groups
• Agencies with COOP responsibilities
• Inreach
• Programs under development
• Individual responsibilities

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Headquarters-Level COOP Groups

• Interagency COOP Working Group
• Individual department and agency headquarters
  COOP assets
• Small and Independent Agency COOP Working Group

4
Regional-Level COOP Groups

• Federal Executive Boards and Associations
• Regional Interagency Steering Committees (RISCs)
• FEMA and GSA contacts

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Agencies With COOP Responsibilities

• Department of Homeland Security/FEMA
• General Services Administration (GSA)
• Individual agencies

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Agencies With COOP Responsibilities

• DHS FEMA
• Serves as Lead Agent for the Federal Executive
  Branch COOP.
• Coordinates COOP activities of Federal Executive
  Branch departments/agencies.
• Issues COOP guidance.
• Chairs the Interagency CWG.
• Conducts periodic assessments of Executive Branch
  COOP capabilities.

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Agencies With COOP Responsibilities

• GSA
• Maintains a database of alternate operating
  facilities.
• Acts as the Federal governments landlord and
  supplier.

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Organizational Responsibilities

• All Federal agencies
• Appoint an agency COOP program POC.
• Develop a COOP MYSPMP.
• Develop, approve, and maintain agency COOP plans
  and procedures.
• Conduct TTE for agency COOP plans.

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Organizational Responsibilities

• All Federal agencies
• Participate in interagency COOP exercises.
• Notify the FEMA Operations Center (FOC) upon COOP
  implementation.
• Provide updates on COOP status to the FOC as
  designated or if status changes.
• Coordinate intraagency COOP efforts.

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Inreach

• Marketing the COOP program internally
• Partnering with other segments of the
  organization
• Demonstrating results
• Bringing credit to the organization

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Support for COOP Program Managers

• Support from leadership
• Establish COOP planning as an agency priority.
• Appoint a COOP Program Manager.
• Identify and prioritize essential functions.
• Approve the COOP plan.
• Conduct strategic planning sessions.
• Approve the Multi-Year Strategy and Program
  Management Plan (MYSPMP).

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Support for COOP Program Managers
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Support for COOP Program Managers

• Leaders are responsible for
• Establishing order of succession and delegations
  of authority.
• Coordinating intraagency COOP efforts and
  initiatives.

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Support for COOP Program Managers

• Leaders are responsible for
• Ensuring that backup copies of vital records are
  current and safeguarded.
• Designating the individual responsible for the
  Go Kit.
• Ensuring agency participation in internal and
  interagency COOP exercises.
• Ensuring that all IT requirements are identified.
• Promoting family support planning.

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Support for COOP Program Managers

• Leaders are responsible for
• Activating the COOP.
• Notifying the designated operations center of
  COOP implementation.
• Providing updates on COOP status.
• Ensuring that ERG members report to the
  relocation site.
• Submitting daily reports.

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Support for COOP Program Managers

• Leaders are responsible for
• Ensuring that time and attendance procedures are
  in place.
• Assigning a reconstitution point of contact.
• Planning for and assisting in the reconstitution
  process.

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More Program Manager Responsibilities

• Lead by example.
• Seek opportunities to learn.
• Participate in networking opportunities.

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More Program Manager Responsibilities

• What can you do tomorrow?
• Write down your goals.
• Call your local FEB Executive Director.
• Recruit a board of directors.

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Available COOP Resources

• Training
• Colleagues and counterparts
• Templates

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Activity COOP Outreach

• Work in your table groups to complete this
  activity.
• Read and complete your task assignment.
• If asked, present your groups responses to the
  class.
• You will have 10 minutes to complete this
  activity.

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Summary

• This unit covered
• Resources for COOP Planning
• Next unit
• Pandemic Influenza Planning Discussion

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Summary

• Questions?