Rules and Regulations for Facilities

1
Rules and Regulations for Facilities

• Module 4
• The Florida Administrative Code

2
Activity Piece the Puzzle

• Directions Write the correct word beside each
  definition on page 26.
• See next slide

3
Activity Piece the Puzzle

• Rules
• Regulations
• Legislators
• Parent
• Ordinance
• Legislation

• Custodial parent
• Guardian
• Minimum standards
• Regulatory agency
• State law
• Code

4
Chapter 65C-22, Child Care Standards for Child
Care Facilities

• 65C-22.001 General Information
• 65C-22.002 Physical Environment
• 65C-22.003 Training
• 65C-22.004 Health Related Requirements
• 65C-22.005 Food and Nutrition
• 65C-22.006 Record Keeping
• 65C-22.007 Evening Child Care
• 65C-22.008 School Age Child Care
• 65C-22.009 Gold Seal Quality Care Program
• 65C-22.010 Enforcement

5
Key Point

• Licensing focuses on the health, safety, and
  well-being of children, not on the educational
  components or philosophy of any particular
  program.

6
p. 27 Notes

• The Florida Administrative Code contains rules
  and regulations developed by DCF to fulfill
  legislation found in the Florida Statutes.

7
65C-22.001 General Information

• (1) Application.
• This section covers where to get a license how
  to apply the impact of criminal offenses
  renewal applications urban child care
  facilities, and outdoor play areas.
• Remember that this is describing the license for
  the child care facility, not a
• child care professional.

8
(2) License

• FS 402.308 is basis for this section.
• Parents and guardians must be notified if a
  facility changes ownership.

9
(3)Minimum Age Requirements

• In absence of operator, there must be a staff
  person at least 21 years old in charge.
• on the premises means in the building, on the
  property, and in vehicles transporting children
  for the facility.

10
(4) Ratios

• Ratios below are from FS 402.305

11
There must be ONE child care personnel for every
12
Important!!!

• For every 20 children, a child care facility must
  have one (1) credentialed staff member.

13
(5) Supervision.

• Direct supervision watching and directing
  childrens activities within same room.
• Nap supervision sufficient staff in close
  proximity, within sight and hearing of all
  children.
• Drugs or alcohol use is not allowed at all
  because they affect ones ability to provide
  supervision and safety.
• Supervision is especially important during
• fieldtrips and when water is
• present. 1 extra person required.

14
(6)Transportation. (2 slides)

• Driver has to have a Florida drivers license.
• Driver must pass an annual medical exam and gain
  medical permission to drive.
• Facilities must inspect their vehicle according
  to Statutes (by mechanic and proof of inspection
  kept in vehicle). Facilities must insure
  vehicles
• according to Statutes.

15
Transportation, cont.

• The number of people in vehicle cannot exceed
  of safety belts.
• Staff-to-child ratios must be met.
• Transportation log has to be kept and verified by
  a 2nd staff to ensure that no child is left
  behind in vehicle or other location.
• Child left behind in vehicle could experience hat
  stroke, heat exhaustion,
• death, abduction, or could leave vehicle
• to look for care giver and become
  lost.

16
(7) Planned Activities.

• Planned activities need to meet the needs of the
  children. These include
• Need for emotional, social, intellectual and
  physical growth.
• Need for quiet and active play, both indoors and
  outdoors.
• Need for meals, snacks, and nap times, if
  appropriate for the age and times the children
  are in care.
• Which DCF course help us understand these needs
  and meet them in a safe, healthy manner? Child
  Growth Development, Behavior Observation
  Screening

17
(8) Child Discipline

• Accepted methods of discipline for child care
  center are
• redirection, modeling, reminding
• To find more info on acceptable methods of
  discipline refer to DCFs online course
  Behavior, Guidance, and Discipline.
• According to FL Statutes every child care
  facility must have a written discipline
  policy, and it must be
• available to DCF at all times.

18
(9) Access.

• Facility must provide the custodial parent or
  legal guardian access, in person and by phone,
  during normal hours of operation or during the
  time the child is in care.
• Why do parents have a statutory right to access?
• -eases anxiety for parents and
• child
• -ensures quality care of children
• -assists busy parents in seeing their
• children during the day
• -accommodates childs need to see
• parents.

19
(10) Attendance

• This rule states that child care personnel will
  take attendance daily, and record when each child
  arrives at and departs from the facility.

20
(11) Child Safety

• According to this rule, if any child in care is
  abused or neglected, your entire facility will be
  in violation of many standards found in state
  statute.

21
65C-22.002 Physical Environment

• General Requirements
• Facility must be clean and safe.
• It cant be used for an unsafe activity while
  children are present.
• Toxic and/or hazardous substances must be placed
  out of reach of kids and labeled.
• Animals must have current immunizations and be
  healthy and clean.

22
General Requirements (cont)

• Sharp tools and knives have to be out of reach of
  children.
• There cant be any firearms or weapons present,
  excluding police.
• Smoking is prohibited at all times.
• Buildings must meet local building codes.

23
Rooms Occupied by Children

• A foot candle measures the amount of light that
  actually falls on a surface, such as a floor or
  table.
• Watts are not measurements of light, but
  measurements of electrical power as an indication
  
• of energy consumption.

24
Rooms Occupied by Children (cont)

• A supermarket is lit at between 100-200 foot
  candles. A home is lit at about 10-20 foot
  candles.
• Licensing use a device to measure foot candles.
• Focus on keeping rooms well-lit when viewed at a
  childs level.

25
Indoor Floor Space

• DCF requires either 20 or 35 square feet of
  usable floor space per child, depending on when
  the facility was first licensed.

26
Indoor Floor Space

• A child care facility that held a licensed prior
  to October 1, 1992, must have a minimum of 20
  square feet of usable indoor floor space for each
  child.
• A child care facility that did not hold a
  licensed prior to October 1, 1992, must have a
  minimum of 35 square feet of usable indoor floor
  space for each child.

27
Outdoor Play Area

• Urban facilities may substitute indoor play space
  for outdoor play space under certain conditions.

28
Outdoor Play Area

• There shall be a minimum of 45 square feet of
  usable, safe and sanitary outdoor play area per
  child, one (1) year of age or older.
• A minimum outside play area shall be provided for
  half of this identified population.

29
Practice and FeedbackCalculating Outdoor Usable
Space

• Distribute Calculating Outdoor Usable Space
  cards.

30
Napping Sleeping Space

• DCF requires that children have a safe, clean and
  comfortable place to rest as determined by the
  rules in this code.
• DCF course which addresses SIDS Health, Safety
  and Nutrition Modules

31
SIDS - Sudden Infant Death Syndrome

• Back to Sleep - Babies who cant roll over on
  their own must be placed on their backs, not
  their stomachs to sleep.

32
Toilet and Bath Facilities

• DCF requires that children have access to
  sanitary, toilet facilities in a sufficient
  amount, based on the number of children under
  care.
• Potty chairs are not considered toilets
• One toilet and 1 washbasin for the 1st 15
  children. One additional toilet and
• washbasin for each additional 30
• children.

33
Toilet and Bath Facilities

• There has to be at least 1 bath facility.
• Hand washing soap is not considered a hazardous
  or toxic substance, and can be placed within
  reach of children.
• Design and construction of a new child
• care facility or modifications to an existing
  facility must meet the
• minimum requirements of the
• applicable local governing body.

34
Fire Safety

• Facilities must work with local fire dept., DCF
  inspectors, and State Fire Marshal to make
  certain that all requirements are met.
• Facilities must be inspected annually.
• Copy of approved fire inspection report must be
  on file with licensing authority.
• Each facility must have at least one corded,
  no-charge telephone, and it
• cant be locked or located at a pay
  station.

35
Fire Safety (cont)

• Must conduct a monthly fire drill.
• A current attendance record must accompany staff
  member out of the building during a drill or
  actual evacuation. There should be a staff
  member assigned to check attendance.

36
Fire Safety (cont)

• Monthly fire drills ensure that appropriate
  actions become familiar to workers and children,
  and will be performed quickly and efficiently
  during a fire.
• DCF course, Health, Safety and Nutrition covers
  conducting fire drills and making code compliant
• records.

37
Health and Sanitation

• All building must have screens o open windows and
  doors.
• Caregivers must wash and dry their hands after
  performing personal hygiene on themselves and
  others, and after outdoor play.
• Children must have access to safe
• drinking water.

38
Health and Sanitation, (cont.)

• If children sleep overnight in the facility,
  staff must make sure teeth get brushed and faces
  and hands washed before bed.
• Children cannot share toothbrushes, towels, and
  washcloths.
• Covers rules for hand washing, hand washing
  facilities, and diapering.
• DCF course, Health, Safety and
• Nutrition covers these
• regulations.

39
Equipment and Furnishings

• Toys, equipment and furnishings must be provided
  by the facility.
• All should be safe and sanitary.
• Equipment is anchored securely, clean and free of
  rust, broken parts and jagged edges.

40
Equipment and Furnishings, (cont)

• Equipment is free of insects (wasp nests,
  anthills, etc.)
• Soft surface must be under equipment and in good
  condition.
• Play area must be free of hazardous objects such
  as nails, broken glass or empty bottles.

41
65C-22.003Training.Definitions

• See pp. 90-92 of the Florida Statutes for the
  following definitions.
• CDA Child Development Associate
• State Approved CDA Equivalency
• Director
• Director Credential
• Before-school and after-school sites
• Beginning training for child care personnel
• Training Transcript (highlight in Statutes)

42
Training Requirements

• Mandated 40 hour Introductory Child Care Training
  is divided into parts
• Part I is 30 hours consisting of the following
  modules
• State Local Rules Regulations
• Identifying and Reporting Abuse Neglect
• Health, Safety Nutrition
• Child Growth Development
• Behavioral Observation Screening

43
Training Requirements

• Part II is 10 hours of specialized training (your
  choice of 1 of 7 modules). We cover Preschool
  Appropriate Practices.
• 5-clock-hours (.5 CEUs) of training in Early
  Literacy and Language Development of Children,
  birth to 5 years of age.

44
Exemptions from the Introductory Child Care
Training

• 2 ways to exempt Introductory Training
• Exam exemption must score 70 or better on
  competency exams
• Educational exemptions certain college
  degrees/classes in early childhood

45
Documentation of Training

• Training is documented through certificates or
  training transcripts.

46
Child Care Trainer Qualifications

• Requirements ensure that introductory trainers
  have a minimum level of education and experience
  in early childhood.

47
Annual In-Service Training

• All child care personnel must complete
  10-clock-hours or 1 CEU annually within the
  fiscal year July1-July30.
• In-service training is defined as training
  completed on an annual basis to improve knowledge
  about the child care profession.

48
Staff Credentials

• Licensed facilities must have 1 credentialed
  staff for every 20 children. (ex. 29 children
  requires 1 credentialed staff, 42 requires 2,
  etc.)
• Various ways a person may earn a staff
  credential
• National Child Development Associate (CDA)
• Formal Education Qualifications
• Child Development Associate Equivalency
• School-Age Certification
• Employment History Recognition

49
Director Credential

• After Jan. 1, 2004, every child care facility was
  required to have a credentialed director.
• The 2 components of the Director Credential are
  education and experience.
• Director Credential must be renewed.

50
Health Related RequirementsCommunicable Disease
Control

• Communicable disease one that can be
  transmitted from one person to the next through
  direct or indirect contact.
• Children should be given daily health checks to
  notice signs of disease.
• Sick children or personnel should first be
  isolated, then removed from facility.
• Code describes signs of communicable disease.

51
Health Related RequirementsCommunicable Disease
Control

• The isolation area needs to be furnished so that
  it can be sanitized easily.
• Isolated children must be within sight and
  hearing of caregivers.
• Notify health dept. of any outbreak.
• Learn more about communicable disease in the DCF
  course Health,
• Safety Nutrition

52
First Aid, CPR and Emergency Procedures

• If you were the DCF facility inspector, how would
  you determine if a facility was in compliance of
  this code? Look for
• -valid First Aid and CPR certificates on file
• -a person on duty holding a valid certificate
• -a First Aid kit that meets code

53
First Aid, CPR and Emergency Procedures (cont)

• All accidents are to be reported to a parent or
  guardian.
• Facilities use a written accident/injury report
  and policies to document an accident or injury.

54
Medication

• Facilities do not have to dispense medication.
• If a facility chooses to dispense medication,
  specific conditions must be met.
• Written directions from a label or prescription
  must be followed.
• Non-prescription drugs may be given only with
  written permission.
• 5) Medicine should be
• inaccessible to children.

55
Nutrition

• Facilities must follow USDA (United States Dept.
  of Agriculture) guidelines governing food.
• USDA determines the nutritional needs of child
  and recommends daily allotments that must be
  followed in licensed facilities.
• If a facility chooses not to supply food the
  facility is responsible for making certain the
  child receives nutritious food while at the
  facility.
• Special food restrictions must be shared
• with staff and must be posted in a
• conspicuous location.

56
Food Preparation Area

• All licensed child care facilities must meet
  applicable requirements as specified in Florida
  Statutes Chapter 64E-11.

57
Food Service

• Never prop a bottle!!!!!
• Notes
• on next slide

58
Food Service, cont.

• A propped bottle is any bottle that is held to a
  childs mouth by a blanket, pillow or other
  device.
• A propped bottle is bad because a child does not
  receive individual attention during meals.
• Food handling and preparation in child care
  facilities must meet or exceed those used in
  other preparation areas.
• Each child will receive individual attention at
  meal times.
• Children must be seated at tables.

59
General Requirements

• All documentation shall be maintained at the
  facility and available for review during hours of
  operation.
• Copies of records are acceptable for
  documentation.

60
Childrens Health Requirements

• Primary medical records required by this code
  are
• DH Form 3040 Student Health Examination
• DH Form 680 Florida Certification of
  Immunization or 681 Religious Exemption from
  Immunization
• These forms are often referred to as gold form,
  blue form, physical and shot record.
• Public school-age children are not
• required to have these because
• they are on file at the school.

61
Enrollment Information

• Facilities must use an enrollment form provided
  by DCF or one that contains all of the same
  information.
• Enrollment form must be kept current and checked
  for accuracy on a regular basis.
• No child can be released to anyone other than a
  custodial parent, guardian, or other person
• authorized by the custodial parent.

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Enrollment Information, cont.

• Parents must receive a copy of the DCF brochure
  Know Your Child Care Center.
• Parents must receive a copy of the facilities
  written discipline procedures.

63
Personnel Records

• Refer to bullets 1-9 at top of p.52

64
Practice and FeedbackWho needs to be screened?

• David started in the child care industry and
  completed the background screening requirements 3
  years ago and has remained employed.
• David does not need to be screened until his
  5-eyear rescreening.
• Lisa is employed in a child care facility and
  completed the background screening requirements 2
  year ago. She takes four months for maternity
  leave. She has now returned to work.
• Lisa does not have to be
• rescreened.

65
Who needs to be screened?, cont.

• Maria worked in the child care industry in 1999
  for six months. She left the industry.
• Maria must be screened.
• Samantha has never worked in the child care
  industry.
• Samantha must be screened.

66
Personnel Records, p.52

• Employment application with employee statement
• Record of position and date of employment
• Signed statement of understanding of child abuse
  and neglect
• CF-FSP Form 5131, Background
• Screening and Personnel File Requirements

67
Personnel Records, p.52 cont.

• Employment history
• Affidavit of Good Moral Character, CF-FSP 1649
• Training transcript/certificates and other
  credentials
• Drivers license
• Drivers physical exam record

68
Summary of Records

• No notes

69
Other than a medical enrollment, and personnel
records, what are some of the other records
should one find on file at a child care facility?

• Daily attendance
• Record of accidents and injuries
• Emergency evacuation plans
• Record of monthly fire drills
• Documentation of first aid and CPR training
• Parental permission for field trips
• Daily menus
• Specialized diet documentation

70
Evening Child Care.Hours of Care

• Evening child care encompasses hours of 600
  p.m.-700 a.m.

71
Supervision

• Staff must remain awake at all times.

72
Exemptions

• Rules are more relaxed for evening care.
• The primary purpose of evening care is to protect
  children's health, safety and well being and meet
  their basic needs.
• During evening care, children are
• basically sleeping.

73
School Age Child Care.Definitions

• School age child a child who is at least 5
  years of age by Sept. 1st of the beginning of the
  school year and is in K-5th grade.
• School age child care program Before and after
  school programs licensed as child care and serve
  only school age
• children.

74
Licensure Requirements

• After school program serving school age children
  may or may not be licensed.
• License is not required if program meets one of
  the criteria listed in 65C-22.008.

75
School Age Child Care Standards

• Differences between Child Care Facilities and
  School Age Programs
• Not required to have bath facility
• Student health records not required
• cont. on next slide

76
School Age Child Care Standards

• Outdoor play space not required to be fenced
  providing
• Children are in kindergarten or above.
• An additional staff member is present during
  outdoor play time.
• Bordered by a road with speed limits 25 mph or
  below.
• Licensing authority has given written
  authorization to operate without fence.

77
School Age Child Care Personnel Training
Requirements.

• 40 hours of child care training.
• 1st 20 hours include
• State and Local Rules Regulations
• Health, Safety Nutrition
• Identifying and Reporting Child Abuse Neglect
• School Age Appropriate Practices
• In lieu of Child Growth and Development and
  Behavioral Observation and Screening, child care
  personnel in school age programs may also
  complete training provided by a national
• organization that includes evidence of
• competency.

78
Gold Seal Quality Care ProgramDefinitions

• Gold Seal Quality Care designation is given to a
  child care program that is accredited by a
  nationally recognized association.

79
Provider Requirements

• Where can you get a listing of approved Gold Seal
  Quality Care Program accrediting associations?
• From licensing authority of DCF website at
• www.myflorida.com/childcare

80
Accrediting Association Requirements

• Can child care programs receive Gold Seal Quality
  Care designation from an inactive association?
• No, because an inactive association means that
  criteria for accreditation are no longer being
  met.
• However, they may meet all requirements as a new
  applicant, and then be reinstated.

81
EnforcementDefinitions

• Violation finding of noncompliance by DCF or
  local licensing agency with a licensing standard.
• Class I Violations pose an imminent threat to
  child including abuse or neglect or actions that
  could result in serious harm to child.
• cont. on next slide

82
Definitions, cont.

• Class II Violations could be anticipated to
  pose a threat to the health, safety or wellbeing
  of child, although threat is not imminent.
• Class III Violations low potential for harm to
  children

83
Disciplinary Sanctions

• Class I Violations fines of 100-500 per day
  and per violation may also suspend, deny or
  revoke license
• Class II Violations warning letters fines of
  50-100 per day per violation
• Class III Violations warning letters fines of
  25-40 per day per violation