North Carolina Dropout Prevention Grant Application Technical Assistance for Request for Additional

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North Carolina Dropout Prevention Grant
Application Technical Assistance for Request
for Additional Funds

• North Carolina Committee on Dropout Prevention

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13,000,000 Appropriated for Dropout Prevention
Grants

• The purpose of this grant is to focus continued
  attention and resources on innovative programs
  and initiatives that have the potential to
  succeed in keeping students in school when other
  conflicting factors are pushing them to drop out.
  

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Funding Purposes and Amounts
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North Carolina Committee on Dropout Prevention
(NCCDP)

• SECTION 7.32 of S.L. 2007-323 established the
  Committee on Dropout Prevention.
• The Committee shall determine
• which local school administrative units, schools,
  agencies, and nonprofits shall receive dropout
  prevention grants
• the amount of each grant and
• eligible uses of the grant funding.

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The NCCDP Appointments

• The Committee shall consist of the following 15
  members
• The Governor shall appoint five members, of whom
  one is a superintendent of schools, one is a
  representative of a nonprofit, and one is a
  school social worker
• The President Pro Tempore of the Senate shall
  appoint five members, of whom one is a principal,
  one is a representative of a school of education,
  and one is a school counselor and
• The Speaker of the House of Representatives shall
  appoint five members, of whom one is a teacher,
  one is a member of the business community, and
  one is a representative of the juvenile justice
  system.
• The President Pro Tempore of the Senate and the
  Speaker of the House of Representatives shall
  each designate a co-chair of the Committee. The
  members of the Committee shall assure they are in
  compliance with laws and rules governing
  conflicts of interest.

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The NCCDP Membership

• David Strahan, Co-Chair Cullowhee
• Virginia Hoover, Madison
• Zoe Locklear, Pembroke
• Cynthia Marshall, Charlotte
• Alfred Riddick, Littleton
• Peggy Vick, Fayetteville
• Bennie Walker, Winston-Salem

• Bill Farmer, Co-Chair Charlotte
• Harriette Davis, Durham
• Lisa Daye, Marion
• Arnold Dennis, Durham
• Angella Dunston, Raleigh
• Margaret Ellis, Henderson
• John Gibbs, Hope Mills

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Staff to the NCCDP

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Eight Education Regions
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The LAW
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The law specifies that. . .

• Grants shall be issued in varying amounts up to a
  maximum of one hundred seventy five thousand
  dollars (175,000).
• Grants shall be provided to innovative programs
  and initiatives that target students at risk of
  dropping out of school and that demonstrate the
  potential to (i) be developed into effective,
  sustainable, and coordinated dropout prevention
  and reentry programs in middle schools and high
  schools and (ii) serve as effective models for
  other programs.

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The law specifies that. . .

• Grants shall be distributed geographically
  throughout the State and the eight educational
  regions. No more than three grants shall be
  awarded in any one county in a single fiscal
  year.
• Grants may be made to local school administrative
  units, schools, local agencies, or nonprofit
  organizations.
• Grants shall be to programs and initiatives that
  hold all students to high academic and personal
  standards.

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The law specifies that. . .

• Programs and initiatives that receive grants
  shall be based on best practices for preventing
  students from dropping out of school or for
  increasing the high school completion rate for
  those students who already have dropped out of
  school.
• Priority for grants shall be given to proposals
  that demonstrate input from the local community
  and coordination with other available programs or
  resources and provide clear plans for sustaining
  the program in future years when State funding
  will no longer be provided.

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The law specifies that. . .

• Priority for additional funding shall be given to
  programs that would serve students in local
  schools that have a four-year cohort graduation
  rate of less than sixty-five percent (65) and
  have met the Committees grant-rating cutoff
  score.
• Priority for grants shall be given to proposals
  demonstrating the potential for success.
• The demonstrated need for additional funding,
  level of collaboration, ability to increase
  attendance, persistence, academic success,
  ability to increase parental involvement, and
  graduation shall be given more weight than the
  quality of the written grant.

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The law specifies that. . .

• SECTION 7.13.(e) Additional Requirements for
  Nonprofit Organizations Receiving Dropout
  Prevention Grants. As a condition for release
  of grant funds to a grantee, the Committee shall
  require each grantee to enter into a contract
  that requires the grantee to be (i) subject to
  monitoring by the Committee, (ii) fidelity bonded
  unless the grant is for less than one hundred
  thousand dollars (100,000), (iii) subject to
  audit oversight by the State Auditor, and (iv)
  subject to the requirements of Article 6, Part 3
  of Chapter 143C of the General Statutes.

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The law specifies that. . .

• SECTION 7.13.(g) Grant funds shall be expended by
  June 30 of the first full fiscal year following
  the issuance of the grants.

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2009 Grant Application Process
Read the Request for Additional Funds Users
Manual PRIOR to completing a grant application at
www.ncpublicschools.org/racg/grants/additional-fun
ds/
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Hardware and Software Requirements

• Internet Connection
• Microsoft Word
• Adobe Reader

Download Adobe Reader at http//get.adobe.com/rea
der/otherversions/
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Application Request for Additional Funds

• Initiatives that were funded in 2007 AND/OR 2008
  are eligible for additional funds.
• These proposals must provideamong other
  stipulations
• a Logic Model and SMART Outcomes
• a detailed budget of how funds were expended
  prior to this application
• a detailed budget of how funds will be expended
  under their continuation plan and
• a description of how a continuation of the
  project will meet the needs of students served.

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Components of the Application

• Partnering Agency/Organization Contact Form
• Logic Model
• SMART Outcomes
• Schedule of Expenditures and Receipts for Current
  and Projected Budgets
• Request for Additional Funds Worksheet

All Grant Application components must be
submitted electronically!
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Partnering Agency/Organization Contact Form

• Download the Partnering Agency Contact Form from
  www.ncpublicschools.org/racg/grants/additional-fun
  ds/ .
• Complete this form for EACH (up to five) local
  education agency (LEA), school, agency, or
  non-profit organization with which you will
  partner in your proposed program.
• Save EACH document as a separate file to your
  hard drive.

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Logic Model and SMART Outcomes

• Save a copy of your Logic Model that was reviewed
  by EDSTAR onto your hard drive.
• Save a copy of your SMART Outcomes that were
  reviewed by EDSTAR onto your hard drive.

If you do not have a copy, you may download your
Logic Model and SMART Outcomes from EDSTAR at
www.edstar.biz/client/dropoutprevention/logicmodel
s/
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Schedule of Expenditures and Receipts for Current
and Projected Budgets

• Download the Schedule of Expenditures and
  Receipts from www.ncpublicschools.org/racg/grants/
  additional-funds/ .
• Complete this form indicating your current and
  proposed budget.
• Save this document to your hard drive.

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Request for Additional Funds Worksheet

• Download the Request for Addtitional Funds
  Worksheet from www.ncpublicschools.org/racg/grants
  /additional-funds/ .
• Complete this form indicating your proposed
  continuation plan.
• Save this document to your hard drive.

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Request for Additional Funds Worksheet

• The Continuation Plan consists of the following
  narrative descriptions
• Description of Targeted Students (25 points)
• Describe in detail the types of students to be
  served by the program/initiative.
• Identify the data sources you will use to target
  students for the program.

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Request for Additional Funds Worksheet (Contd)

• Description of the Program/Initiatives
  Strategies, Activities, Best Practices, Community
  Input, and Sustainability (45 points)
• Describe strategies or activities of the
  program/initiative that you will use to enhance
  student performance, raise the level of parent
  involvement, persuade students to remain in
  school, etc.
• Provide a timeline of the implementation of these
  strategies or activities.

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Request for Additional Funds Worksheet (Contd)

• Description of the Program/Initiatives
  Strategies, Activities, Best Practices, Community
  Input, and Sustainability (contd)
• Explain how your continuation plan incorporates
  best practices in making a difference in student
  achievement, parental involvement, keeping
  students in school, or enhancing the overall
  effectiveness of your program/initiative.
• Summarize how the community will have input on
  the program/initiative.
• Summarize how you will sustain the work of your
  program.

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Request for Additional Funds Worksheet (Contd)

• Evaluation Plan (10 points)
• Detailed Budget (20 points)

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Submit the Application Online

• Go to www.ncpublicschools.org/racg/grants/addition
  al-funds/ to submit your grant application
  online.
• Enter the following information
• Legal Name of Applicant
• Type of Organization
• Program Name
• Applicants contact persons name and his/her
  contact information
• County(s) to be served

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Submit the Application Online (cont.)

• Enter the following information (cont.)
• Education region(s) to be served
• Total funding requested
• Number of students to be served
• Estimated cost per student
• Number of students served in 2007
• Number of students served in 2008
• Names of students middle schools, if program
  targets middle school students
• 4-year cohort graduation rate of students high
  schools

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Submit the Application Online (cont.)

• Upload each of the Partnering Agency Contact
  Forms (if applicable) saved to your hard drive.
• Upload the Logic Model saved to your hard drive.
• Upload the SMART Outcomes saved to your hard
  drive.
• Upload the Schedule of Expenditures and Receipts
  for Current and Projected Budgets saved to your
  hard drive.
• Upload the Request for Additional Funds Worksheet
  saved to your hard drive.

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Submit the Application Online (cont.)

• Review and submit the Application.
• You will receive a Thank You message if your
  submission was successful.
• Applicants will also receive an email confirming
  the successful submission of a 2009 Dropout
  Prevention Grant application. This email will
  also contain your current grant ID number.
  Please retain this information for subsequent
  correspondence about your application.
• All grant applications MUST be submitted by 1200
  NOON on October 15, 2009. No exceptions.

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Submit the Application Online (cont.)

• If you do not receive the Thank You message,
  please email Susan Nunn at susan_at_wellkeptweb.com
  for technical support.
• Allow up to 48 hours for a response.
• Remember, applications are due on
• October 15th at Noon.

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Submit Application Online (cont.)
Let's Practice
www.ncpublicschools.org/racg/grants/additional-fun
ds/
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Review and Selection Process

• Impartial, experienced reviewers from various
  professions will evaluate each application.
• Two reviewers will assess each application using
  the Scoring Guide detailed in the users manual.
• A reviewer may award up to 100 points for each
  application. The maximum number or points awarded
  by two reviewers will be 200.
• If the review scores for an application vary by
  15 points or more, a third reviewer will assess
  the application. The two closest scores will be
  retained.
• Using the scores from the reviewers and input
  from EDSTAR, the Committee on Dropout Prevention
  will select grant recipients.

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Please Note

• Faxed and emailed copies will not be reviewed.
• All applications must be submitted online by
  1200 noon on October 15th. No exceptions.
• Supplementary materials such as videotapes,
  CD-ROMs, files on disks, publications, press
  clippings, testimonial letters, etc., will not be
  reviewed nor returned.
• Failure to adhere to the above submission
  requirements will result in disqualification.

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Questions
Recorded Webinar will be available at
www.ncpublicschools.org/racg/grants/additional-fu
nds/ After September 14 through October 15, 2009