Access to State Government Information Initiative Documents Branch State Library of North Carolina

1
Access to State Government Information
InitiativeDocuments Branch State Library of
North Carolina

• Potential Projects for 2003/2004
• Work Group Meeting
• June 2004

2
User Needs and Priorities

• Survey to determine most important state
  information (publications, websites, databases)
• Depository librarians
• Agency staff
• Additional librarians around the state
• Survey will be posted on Project Website for
  widespread input
• Different versions depending on participant
• Participants can select publications from
  existing list and add additional suggestions
  (like FDLP survey)

3
Legacy Collection

• Modeled after GPO
• Should include the most important publications
  for long-term preservation
• General Statutes of North Carolina
• North Carolina Administrative Code
• Preservation format, when feasible shall be in
  print
• Some publication may be better kept in digital
  format
• Survey research will help identify items to be
  part of legacy collection

4
User Needs and Priorities

• Results used for
• Recommendations for permanent legacy collection
• Priorities for preservation and access in digital
  form
• Understanding needs of information providers and
  users to create solutions that they will support
• Surveys will fill action steps outlined by
  Marketing and Identification/Selection Committees

5
Identification and Selection Criteria

• Meeting of Identification/Selection Committee
  with Depository Librarians
• Finalize legacy collection
• Set criteria for selection in the future
• Explore distributed identification
  responsibilities across depository librarians
• Meeting date TBA

6
Directed Research Stakeholder Commitment

• Developing a sense of urgency
• How to make the case for PPA to the lay person
• Create factsheets/articles to address common
  misunderstandings (e.g. just use Google for
  access)
• Can we create a vision understandable to decision
  makers?
• Part of marketing strategy

7
Digital Repository Assessments

• DSpace
• In testing at triangle universities
• Part of infrastructure for the Digital Library _at_
  Duke
• Library may try to download software to test
  in-house
• OCLC Digital Archives
• Used by Connecticut and Ohio State Libraries
• Learn more of harvest options and OCLCs
  long-term preservation plan
• Get price quote

8
Digital Repository Assessment

• CONTENTdm
• Under investigation by NC ECHO
• Potential short-term preservation repository
• Documentum
• Records Center testing for e-mail
• Other agencies testing for web content management
• Potential as short-term repository and system to
  identify and transfer appropriate
  records/publications to other system for
  preservation
• May be additional programs

9
Digital Library _at_ Duke

• 3 systems under development for infrastructure
• Search and discovery tool and metadata repository
  (Ex Libris)
• Web Content Management System (Zope)
• Long-term preservation and archiving (DSpace)
• Possible model for State Librarys infrastructure
  for providing preservation and access

Conway, Deep Infrastructure Supports Digital
Library Services, 2004
10
Examine Library Tools ENCompass

• Library shifted ILS to Voyager in 2002 and also
  purchased ENCompass
• ENCompass used by State Archives for their online
  catalog
• Provide access to digital publications through
  search tools
• Z39.50 capabilities to allow access to multiple
  databases
• Can use multiple metadata schemas, including GILS
• Provides storage for digital collections or links
  to distributed collections
• Will attend ENCompass training this summer/Fall
• Addresses access and short-term preservation
  considerations

11
Examine Library Tools FIND NC Gateway

• Access tool to digital state government
  information using Blue Angel search system
• Upgrade Blue Angel search software this summer
• Improve search interface
• Currently providing access to all state
  government websites and to specialized indexes
• Focus for grant will be access to specialized
  indexes and statistical information
• Work with State Data Center to take advantage of
  Z39.50 search capabilities

12
Examine State Library ToolsFIND NC

• Use GILS metadata to provide access to
  dynamically generated content from databases
• Correction, Public Instruction, Employment
  Security Commission
• Work with SDC on CRIS pilot project
• Use FIND NC capabilities to link to grant
  information
• Test ability of agencies to create and update
  their own metadata
• Test use of controlled subject terms and the
  creation of a state thesaurus
• Jessica Tree and draft NC thesaurus

13
Illinois Capturing E-Publications

• Use software developed by Illinois State
  Library/University of Illinois to crawl and
  capture websites
• Supported by IMLS National Leadership Grant
• Multiple states involved in project
• Illinois hosts web archive for the 1st year, then
  will help us transition to new set-up
• Ingest the first step toward long-term
  preservation
• Testing open-source access solutions

14
Additional Work

• NDIIPP Grant - Selection Tool
• Collaborative work with University of Illinois,
  OCLC, and other state libraries to develop
  semi-automated selection tool (identification/sele
  ction)
• NC State Portal Management Council
• Improve design and improve state portal search
  results (access)
• Opportunity to implement state thesaurus
• Additional avenue for working with state agencies
  (marketing)