Erie 1 BOCES Health Benefits Plan Trust JPMorgan Chase Corporate Challenge Captains Meeting May 8, 2

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Erie 1 BOCES Health Benefits Plan
TrustJPMorgan Chase Corporate
ChallengeCaptains MeetingMay 8, 2009
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Welcome

• Sally Summa
• Public Relations Associate, E1B Health Benefits
  Plan Trust
• Candace Reimer
• Director of Communication Services,
• Erie 1 BOCES

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The Corporate ChallengeBuffalo

• Thursday, June 4, 2009
• 645 p.m. in Delaware Park
• (behind the zoo)

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Corporate Challenge Web site Registration
Deadline

• Registrations are due in by May 22
• There will be
• NO RACE DAY ENTRIES
• NO REFUNDS OR SUBSTITUTIONS
• Captains must Finalize their teams on the
  Corporate Challenge Web site on or after this
  date. Dont forget!

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Finalize Your Team

• To Finalize your team
• Click on Captain Tools at http//www.jpmorganchase
  cc.com/
• Type in your e-mail and password
• Click Finalize Team Roster
• An excel sheet of your team will then be
  available for printing
• If you are paying for all team members by check,
  please see the Corporate Challenge Web site for
  instructions, and the date by which to have
  payment submitted.

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Wellness Reimbursement

• 10 Captain fees will be reimbursed to captains
  and the 30 race entrance fee will be reimbursed?
  to Trust enrollees by the Erie 1 BOCES Health
  Benefits Plan Trust. A Wellness Reimbursement
  Form must be submitted by each individual to the
  Trust office.
• Standard wellness reimbursement rules apply.
• Heres how
• Visit the Trust Web site at http//www.healthtrust
  .e1b.org
• Under Site Shortcuts, Click on Wellness Claim
  Form
• Print and fill out the Form
• Submit the Form as stated to the Trust office
• As part of the current wellness reimbursement
  program. 100 per single plan/150 per family
  plan. If an enrollee has already used this full
  amount within the 2008-09 school year, then they
  are no longer eligible for this offer.

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Corporate Challenge Guest Rules

• Walkers/runners must be at least 18 years old and
  an employee of the teams company to enter the
  race.
• Not all districts have complied with this rule in
  the past. To ease the transition, the Trust will
  welcome a guest of an employee for a 15 fee to
  cover the T-shirt, food and beverage in the
  Trust tent.
• To know the size T-shirt of guests, please fill
  out the guest roster and fax back to Sally at
  821-7452.
• This fee does not register them for the race.
  Guest names are needed no later than May 18th.

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The Tent

• Trust T-shirts must be worn by all participants
  in order to be served food.
• School districts will be provided with their own
  wrist band color so that they may know who else
  works for their school district.
• This years menu will reflect last years survey
  response for lighter fare.
• Beverages will be non-alcoholic. Participants may
  bring their own alcohol however . please see the
  next captain responsibilities slide.

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Captain Responsibilities

• Must communicate/organize with their team
• Distribute T-shirts
• Provide time of arrival, directions, parking
• Runners numbers
• Team sign-in on June 4th from 515 630 p.m.
• Team time tally (to decided team winners)
• To ensure cleaning/pickup by 830 p.m.
• The Trust will not be responsible for the
  cleaning up of alcoholic beverages brought into
  the Tent.

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Promotional Banners

• Signs for your buildings have been provided. If
  you did not receive them, please contact Sally
  Summa.
• Remember to write in your captain name and
  contact information on the poster that was sent
  to you (by e-mail as well as courier/mail), so
  that all know who to their district captain.
• You are welcome to display one school banner
  within the tent, should room allow.

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Status of Preparations

• Tent
• A general location of the tent will not be
  provided to the Trust until that day. Please look
  for an e-mail on the 4th with location details.
• T-shirts and Wristbands
• Will be sent to each Captain by June 1st.
• If we cannot send these via courier we will
  contact you directly.

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T-shirts

• T-shirts will be lime green in color with a
  design on the front reading Trust Health and
  Wellness. A listing of all Trust participating
  school districts will be on the back of the
  shirt.
• T-shirts will be couriered from Erie 1 BOCES the
  week of May 26th to captains.
• It is the responsibility of the captain of each
  team to distribute T-shirts to their team.

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Team Check-in /Wristbands

• Team check-in tables will be designated by
  district name and corresponding wristband.
• A packet of wristbands will be provided to all
  Captains by June 1st. Team captains are
  responsible for distributing wristbands as it is
  for your convenience.
• This event is an excellent way to meet people
  from other districts. We hope that the wristbands
  will encourage this, and also help teammates to
  find each other quickly.

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Runners Numbers Pick Up

• A running bib number for each team member is
  being organized by Fleet Feet into a packet for
  your team name with pins for attaching onto
  shirts the day of the race.
• It is the captains responsibility to pick up the
  packet at Fleet Feet for their team and
  distribute the bib numbers either the day of the
  race or preferably ahead of time.

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Race Packet Pickup

• Dates Race Packets can be picked up
• - Monday, June 1 Tuesday, June 2
  Wednesday, June 3
• Place Fleet Feet Sports
• - 2290 Delaware Avenue, Suite 400
• Buffalo, NY 14222
• Times Fleet Feet is open
• - 10 a.m. to 8 p.m. on those three days

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Shuttle Service and Race Details

• Course Map
• A race course map is available at
  http//www.jpmorganchasecc.com under
  Maps/Directions/Transportation.
• Parking and Shuttle Service
• It is strongly recommend that off-site parking
  and free shuttle service be used due to limited
  parking. Parking is available at Buffalo State
  College, Lots M and L. Free shuttle bus service
  will run between the race site and Lot L on the
  following schedule
• Shuttle Schedule
• Pre-race 400 p.m. to 615 p.m. (Priority goes
  to entrants.)
• Post-race 830 p.m. to 1000 p.m.
• PLEASE NOTE
• No parking is permitted on the grass in/around
  Delaware Park or at Medaille College.

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Time Table for June 4th

• 5 p.m. - Team Captains arrive for quick meeting,
  arrange their check in tables.
• 515 p.m. - Runner check-in w/ captains begin.
• 545 p.m. - Snacks/drinks will be available.
• 630 p.m. - Runner check-in w/ captains ends.
• 645 p.m. - Race begins.
• 715 - 815 p.m. Dinner buffet line open.
• 830 p.m. - Trust begins to close/clean up
  tent.
• 830 p.m. - Captains communicate with their
  teams that the tent will be closing shortly and
  to pick up any trash they may have left.
• 9 p.m. - Tent will be closed, secured for break
  down by All Seasons rental.

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Questions?

• If you have questions on any of the material
  presented here today, feel free to call or
  e-mail us with your questions.
• Erie 1 BOCES Communications Service
• Candace Reimer, creimer_at_e1b.org, 821-7193
• Sally Summa, ssumma_at_e1b.org, 821-7613
• Communications Department Fax , 821-7452