Welcome to Bid List Connection Slide Show presentation to explain how a bond might get processed in

1
Welcome to Bid List Connection Slide Show
presentation to explain how a bond might get
processed in the bidding process. This
explanation is in English. The technical version
entails the use of wrappers, verification and
integration protocols, and a host of other
elements that are beyond the author of this
presentation. One of the goals of this effort is
to explain in layman terms what the various
programmers along the communication path need to
envision as a collective goal.
2
Data Processing
This is Part III is a series, and viewers should
be acquainted with parts I II to understand
what XML is, and an overview of the flow of data.
3
Step One-The Download File Contractor saves the
downloaded file in the directory they have
selected to hold downloads.
Project Name.XML from www.caltrans.com
Contractor
4
Step One-The Download File The downloaded file
contains an industry standard XML script that
contains the basic project information.
StartaecXML ltProject Descriptiongt Highway 1
TunnelltProject Description/gt ltProject IFBgt
04-12345ltProject IFB/gt ltBid Dategt 082501 ltBid
Date/gt ltOwnergt CaltransltOwner/gt ltArchitectgt
Caltrans ltArchitect/gt ltEngineers Estimategt
10000000ltEngineers Estimate/gt ltTime for
Completiongt 365 ltTime for Completion/gt ltLiquidated
Damagesgt 1000 ltLiquidated Damages/gt ltBid Bond
Form Numbergt 04-12345BB ltBid Bond Form
Number/gt ltProject URLgtwww.caltrans.gov/projects/04
-12345ltProject URL/gt ltBid Bond Returngtwww.caltrans
.gov/projects/04-12345/bidbondltBid Bond
Return/gt EndaecXML
5
Step One-The Download File The downloaded file
contains an address that links future viewers to
the project specific location on the owners
website
StartaecXML ltProject Descriptiongt Highway 1
TunnelltProject Description/gt ltProject IFBgt
04-12345ltProject IFB/gt ltBid Dategt 082501 ltBid
Date/gt ltOwnergt CaltransltOwner/gt ltArchitectgt
Caltrans ltArchitect/gt ltEngineers Estimategt
10000000ltEngineers Estimate/gt ltTime for
Completiongt 365 ltTime for Completion/gt ltLiquidated
Damagesgt 1000 ltLiquidated Damages/gt ltBid Bond
Form Numbergt 04-12345BB ltBid Bond Form
Number/gt ltProject URLgtwww.caltrans.gov/projects/04
-12345ltProject URL/gt ltBid Bond Returngtwww.caltrans
.gov/projects/04-12345/bidbondltBid Bond
Return/gt EndaecXML
6
Step One-The Download File The downloaded file
contains an address that provides the project
specific internet address that the owner has
established to ultimately receive the electronic
bid bond.
StartaecXML ltProject Descriptiongt Highway 1
TunnelltProject Description/gt ltProject IFBgt
04-12345ltProject IFB/gt ltBid Dategt 082501 ltBid
Date/gt ltOwnergt CaltransltOwner/gt ltArchitectgt
Caltrans ltArchitect/gt ltEngineers Estimategt
10000000ltEngineers Estimate/gt ltTime for
Completiongt 365 ltTime for Completion/gt ltLiquidated
Damagesgt 1000 ltLiquidated Damages/gt ltBid Bond
Form Numbergt 04-12345BB ltBid Bond Form
Number/gt ltProject URLgtwww.caltrans.gov/projects/04
-12345ltProject URL/gt ltBid Bond Returngtwww.caltrans
.gov/projects/04-12345/bidbondltBid Bond
Return/gt EndaecXML
7
Step Two-The Import of Download File Contractor
imports the data into Bid List Connection, or any
other application that can process the data.
StartaecXML ltProject Descriptiongt Highway 1
TunnelltProject Description/gt ltProject IFBgt
04-12345ltProject IFB/gt ltBid Dategt 082501 ltBid
Date/gt ltOwnergt CaltransltOwner/gt ltArchitectgt
Caltrans ltArchitect/gt ltEngineers Estimategt
10000000ltEngineers Estimate/gt ltTime for
Completiongt 365 ltTime for Completion/gt ltLiquidated
Damagesgt 1000 ltLiquidated Damages/gt ltBid Bond
Form Numbergt 04-12345BB ltBid Bond Form
Number/gt ltProject URLgtwww.caltrans.gov/projects/04
-12345ltProject URL/gt ltBid Bond Returngtwww.caltrans
.gov/projects/04-12345/bidbondltBid Bond
Return/gt EndaecXML
8
Step Three Once contractor has imported the data
from the download file they complete the
remaining fields in the project information panel
9
Step Four- Electronic Bid Request Contractor
sends electronic bid request to surety agent,
with digital signature. It is the beginning of
an electronic bid document.
10
Step Four- Electronic Bid Request The data now
includes both the original information from the
owners download file and the data added by the
contractor.
StartaecXML ltProject Descriptiongt Highway 1
TunnelltProject Description/gt ltProject IFBgt
04-12345ltProject IFB/gt ltBid Dategt 082501 ltBid
Date/gt ltOwnergt CaltransltOwner/gt ltArchitectgt
Caltrans ltArchitect/gt ltEngineers Estimategt
10000000ltEngineers Estimate/gt ltTime for
Completiongt 365 ltTime for Completion/gt ltLiquidated
Damagesgt 1000 ltLiquidated Damages/gt ltBid Bond
Form Numbergt 04-12345BB ltBid Bond Form
Number/gt ltProject URLgtwww.caltrans.gov/projects/04
-12345ltProject URL/gt ltBid Bond Returngtwww.caltrans
.gov/projects/04-12345/bidbondltBid Bond
Return/gt ltConstruction CompanygtUnder the Hill
ConstructionltConstruction Company/gt ltEstimatorgtBob
JonesltEstimator/gt ltBidding OfficegtSan
FranciscoltBidding Office/gt ltBond SignergtLarry
WilliamsltBond Signer/gt lt Principle Electronic
SignaturegtDFG456787FDGREE344dfRRlt Principle
Electronic Signature/gt lt Principle Verification
Certificate gtXRTV34RDR78FD34DSlt Principle
Verification Certificate/gt  EndaecXML
Owners Data
Contractors Data
11
Step Four- Electronic Bid Request Because the
bid bond request is from the contractors computer
a digital signature can be added, with
certification.
StartaecXML ltProject Descriptiongt Highway 1
TunnelltProject Description/gt ltProject IFBgt
04-12345ltProject IFB/gt ltBid Dategt 082501 ltBid
Date/gt ltOwnergt CaltransltOwner/gt ltArchitectgt
Caltrans ltArchitect/gt ltEngineers Estimategt
10000000ltEngineers Estimate/gt ltTime for
Completiongt 365 ltTime for Completion/gt ltLiquidated
Damagesgt 1000 ltLiquidated Damages/gt ltBid Bond
Form Numbergt 04-12345BB ltBid Bond Form
Number/gt ltProject URLgtwww.caltrans.gov/projects/04
-12345ltProject URL/gt ltBid Bond Returngtwww.caltrans
.gov/projects/04-12345/bidbondltBid Bond
Return/gt ltConstruction CompanygtUnder the Hill
ConstructionltConstruction Company/gt ltEstimatorgtBob
JonesltEstimator/gt ltBidding OfficegtSan
FranciscoltBidding Office/gt ltBond SignergtLarry
WilliamsltBond Signer/gt lt Principle Electronic
SignaturegtDFG456787FDGREE344dfRRlt Principle
Electronic Signature/gt lt Principle Verification
Certificate gtXRTV34RDR78FD34DSlt Principle
Verification Certificate/gt  EndaecXML
Owner
Contractor
Surety Agent
Surety Company
12
Step Five-The Agent Processes Request The surety
agent processes the bid request, adds its digital
signature, with certification. The resulting XML
file contains the project data, with both the
contractors and the agents signature.
StartaecXML ltProject Descriptiongt Highway 1
TunnelltProject Description/gt ltProject IFBgt
04-12345ltProject IFB/gt ltBid Dategt 082501 ltBid
Date/gt ltOwnergt CaltransltOwner/gt ltArchitectgt
Caltrans ltArchitect/gt ltEngineers Estimategt
10000000ltEngineers Estimate/gt ltTime for
Completiongt 365 ltTime for Completion/gt ltLiquidated
Damagesgt 1000 ltLiquidated Damages/gt ltBid Bond
Form Numbergt 04-12345BB ltBid Bond Form
Number/gt ltProject URLgtwww.caltrans.gov/projects/04
-12345ltProject URL/gt ltBid Bond Returngtwww.caltrans
.gov/projects/04-12345/bidbondltBid Bond
Return/gt ltConstruction CompanygtUnder the Hill
ConstructionltConstruction Company/gt ltEstimatorgtBob
JonesltEstimator/gt ltBidding OfficegtSan
FranciscoltBidding Office/gt ltBond SignergtLarry
WilliamsltBond Signer/gt ltPrinciple Electronic
SignaturegtDFG456787FDGREE344dfRRlt Principle
Electronic Signature/gt lt Principle Verification
Certificate gtXRTVT345GR78FD34DSlt Principle
Verification Certificate/gt ltSurety AgencygtNorth
Coast Surety Insurance Services, Inc.ltSurety
Agency/gt ltAgency CodegtNCS1239ltAgency
Code/gt ltAuthorizing AgentgtK. Dixon
WrightltAuthorizing Agent/gt ltApproval
StatusgtApproved under existing ProgramltApproval
Status/gt ltPrinciple IDgtU12345ltPrinciple
ID/gt ltPrinciple Backloggt10000000ltPrinciple
Backlog/gt ltAgent Electronic SignaturegtDFG456787FDG
REE344dfRRlt Agent Electronic Signature/gt lt Agent
Verification Certificate gtXRTVT345GR78FD34DSlt
Agent Verification Certificate/gt EndaecXML
Owners and Contractors data
Agents Data
13
Step Five-The Agent Processes Request The data is
received by the surety company. The agent is
authorized to issue the bid bond. The record of
the bonds issuance is maintained by the surety.
Owner
Contractor
Surety Agent
Surety Company
14
Step Six-The Agent Transmits Bid Bond Agent
transmits just the information necessary for the
bid bond, including the contractor and agents
signatures. It also identifies the verification
address for the surety.
Owner
Contractor
Surety Agent
From Surety Agent to Caltrans www.caltrans.gov/pr
ojects/04-12345/bidbond StartaecXML ltProject
Descriptiongt Highway 1 TunnelltProject
Description/gt ltProject IFBgt 04-12345ltProject
IFB/gt ltBid Dategt 082501 ltBid Date/gt ltBid Bond
Form Numbergt 04-12345BB ltBid Bond Form
Number/gt ltConstruction CompanygtUnder the Hill
ConstructionltConstruction Company/gt ltBond
SignergtLarry WilliamsltBond Signer/gt ltPrinciple
Electronic SignaturegtDFG456787FDGREE344dfRRlt
Principle Electronic Signature/gt lt Principle
Verification Certificate gtXRTVT345GR78FD34DSlt
Principle Verification Certificate/gt ltSurety
Electronic SignaturegtDFG456787FDGREE344dfRRlt
Surety Electronic Signature/gt lt Surety
Verification Certificate gtXRTVT345GR78FD34DSlt
Surety Verification Certificate/gt lt Surety NAIC
Code gt1239499lt Surety NAIC Code /gt  EndaecXML
Surety Company
15
Step Seven-The Owner Verifies the Bond The file
received by the owner contains all the
information necessary for the owner to verify
directly with the surety company, or a third
party verification facility, the authenticity of
the bond.
Owner
Contractor
Surety Agent
Surety Company
16
Step Eight-The Surety Verification The surety
matches the received request for verification
against the bonds it maintains records on. A
match results in an affirmative verification,
with the surety company digital signature.
StartaecXML ltltProject Descriptiongtgt Highway 1
TunnelltltProject Descriptiongtgt ltltProject IFBgtgt
04-12345ltltProject IFBgtgt ltltBid Dategtgt 082501
ltltBid Dategtgt ltltBid Bond Form Numbergtgt 04-12345BB
ltltBid Bond Form Numbergtgt ltltConstruction
CompanygtgtUnder the Hill ConstructionltltConstruction
Companygtgt ltltPrinciple Electronic
SiggtgtDFG456787FDGREE344dfRRltlt Principle
Electronic Siggtgt ltlt Principle Verif Certificate
gtgtXRTVT345GR78FD34DSltlt Principle Verif
Certificategtgt ltltAgent Electronic
SiggtgtDFG456787FDGREE344dfRRltlt Agent Electronic
Siggtgt ltlt Agent Verif Certificate
gtgtXRTVT345GR78FD34DSltlt Agent Verif
Certificategtgt ltlt Surety NAIC Code gtgt345GR7ltlt
Surety NAIC Code gtgt ltlt Surety Confirmation Code
gtgt38fr45GR7ltlt Surety Confirmation Code gtgt ltSurety
Electronic SignaturegtDFG456787FDGREE344dfRRlt
Surety Electronic Signature/gt lt Surety
Verification Certificate gtXRTVT345GR78FD34DSlt
Surety Verification Certificate/gt  EndaecXML
17
End
Step Eight-The Surety Verification The owner now
possesses all the information and authentication
necessary to conclude the bond process.
Beginning
Owner
Contractor
Surety Agent
Surety Company