International project management UNIZO Unie van Zelfstandige Ondernemers Organisation of Self Employ

1
International project management UNIZO Unie
van Zelfstandige OndernemersOrganisation of Self
Employed and SMEs in Flanders BelgiumPatrick
Buteneers UEAPME SME-Fit II - Varna May 16,
2008
2
UNIZO project management

• Managing the project from
• The first idea
• Until the evaluation
• Tips and tricks !

3
Search for projects

• Influenced by internal strategy
• What kind of new activities can help our
  organisation to grow ?
• How can we enlarge existing activities with extra
  financial support

4
Search for projects

• Influenced by external partners
• What kind of organisations can we work with ?
• Relation towards regional authorities
  (cofinancing)
• Which project calls are launched

5
Search for projects

• Tips and tricks
• Importance of good relations with other project
  partners, regional authorities,
• Possibility to influence the framework of project
  calls
• Be creative to formulate activities that fit in
  the framework of project calls

6
Search for partners

• Meet the programme manager
• Talk about project idea(s)
• Try to define a project that meets your goals and
  delivers a contribution to the programme
  management
• Partners are easier to convince when you can say
  that the idea fits into the programme

7
Search for partners

• 2. Individual visit of the partners
• Getting to know the activities
• What is in it for them ?
• Trick Get prepared ! Send a brief note before
  the meeting and an overview of other partners
  possibly involved !

8
Search for partners

• 3. First group meeting
• First project proposal based on the individual
  meetings (objectives / actions and budget)
• Trick Conclude with a project proposal
  supported by each partner (content and budget)

9
Working out

• 4. Project proposal to programme management
• max. 2 pages with objectives, actions, budget
• Official meeting with representatives of the
  partner
• Trick Try to get a letter of intent from the
  programme management

10
Working out

• 5. Project proposal in detail
• max. 2 pages with objectives, actions, budget
• Official meeting with representatives of the
  partner
• Try to get a letter of intent from the programme
  management

11
Working out

• 6. Working out in team
• Web application / application form
• Word document / Excel file as an instrument
• Send it regularly to the partners for comments
  and approval
• Trick use all kind of sources (internet)

12
Submission

• 7. Submission of the project
• Trick try one week earlier than deadline
• Inform other relevant parties
• Follow up between submission and approval

13
Running the
project

• 8. Running the project
• Project manager responsible execution
• Content and deliverables
• Budget and costs
• Reporting interim and final
• Trick interim reporting on time makes programme
  management trust you !

14
Running the
project

• 9. Projectadministration
• Separate booking of costs in accountancy
• - Invoices and proof of payment
• Time registration of personnel
• Follow up of costs
• Inventory of documentation

15
Evaluation

• 10. Evaluation
• Regularly in project group with all partners
• Discussions with programme management
• Trick Dont be afraid to change objectives
  during execution of the project

16
UNIZO-Limburg

• UNIZO-Limburg
• Unie van Zelfstandige Ondernemers
• ? Maastrichtersteenweg 254/3
• B-3500 Hasselt
• Belgium
• ? 32/2/26 30 33
• ? e-mail patrick.buteneers_at_unizo-lim.be
• ? http//www.unizo-lim.be

17
UNIZO

• UNIZO
• Unie van Zelfstandige Ondernemers
• ? Spastraat 8
• B-1000 Brussel
• Belgium
• ? 32/2/238 05 11 - fax [phone]
• ? e-mail info_at_unizo.be
• ? http//www.unizo.be - http//www.kmonet.be

18
UNIZO
Organisation of entrepreneurs

• A long and strong tradition
• established 100 years ago
• private non profit organisation
• Member organisation (voluntary membership)
• self-employed and SMEs out of
• commerce and distribution (retail)
• craft industry
• Services liberal professions
• UNIZO 85.000 members - 150.000 clients
• the largest organisation for self-employed and
  SMEs
• in Flanders Belgium

19
UNIZO Mission

• representing interests of the entrepreneurs
• at all decision levels
• European, Federal Belgian, Regional Flanders,
• provincial, municipality
• defending the entrepreneurs image in the society
  
• essential role of entrepreneurs in a society
• the SME is the starting point for the legislation

20
UNIZO activities

• 1. Defence of interests
• influence on decision making and legislation
  representation in governmental bodies
• UNIZO is recognised social partner

21
1. Defence of
interests
UNIZO is active on

• European level
• - Member of UEAPME
• (European SME organisation
• European social partner)
• Federal Belgian level
• UNIZO is official social partner
• represents employers (other organisation
  VBO/FEB)

• Regional Flemisch level
• UNIZO is official social partner
• Member of SERV (Social Economic Council of
  Flanders)
• represents employers (other organisation VOKA)
• Local level
• provinces municipalities

22
UNIZO activities

• 1. Defence of interests
• influence on decision making and legislation
  representation in governmental bodies
• UNIZO is recognised social partner
• 2. Information, advice specialised services
• all info required to manage a SME
• social security, finance, HRM, environment,
  marketing, ICT, ...
• network of regional offices
• services direct or by networking

23
2. Information,
advice
specialised services

• HRM Services
• for self-employed- social security fund (SVMB)-
  insurance company (OVMB)
• for employees- social secretariat (ADMB,
  Sofim,)- intercompany health service (IKMO)
• Economic Services- marketing/consultancy (ABM)
• - accountancy (AB Partners, )- security
  and environmental issues (Vekmo)

24
UNIZO activities

• 1. Defence of interests
• influence on decision making and legislation
  representation in governmental bodies
• UNIZO is recognised social partner
• 2. Information, advice specialised services
• all info required to manage a SME
• social security, finance, HRM, environment,
  marketing, ICT, ...
• network of regional offices
• services direct or by networking
• 3. Networking of entrepreneurs
• meetings, training sessions, commercial
  activities,

25
3. Networking
activities

• Meetings network events
• Information sessions on daily basis
• KMO drinks
• Training sessions
• Awareness raising
• Providing information
• Vlaamse Startersdag
• Commercial activities
• Fairs
• Dag van de Klant
• .

26
(No Transcript)
27
UNIZO
activities
(1) regional approach

• National office Brussels
• 11 regions - 23 regional offices
• Delivery of services to the members
• all info required to manage a SME
• social security, finance, HRM, environment,
  marketing, ICT, ...
• network of 324 local departments
• Every municipality
• 3800 entrepreneurs - volunteers

28
UNIZO
activities
(2) Target group approach

• cfr. Life cycle status of development
• (pre-)starting companies Entrepreneurship in
  education
• UNIZO startersservice
• young companies Mentorship projects
• growing companies UNIZO KMO-Contact
• companies active on the international market
  UNIZO Internationaal
• Take over of companies www.bedrijfsovernamemarkt.
  be
• see http//www.unizo.be

29
UNIZO
activities
(2) Target group approach

• different support tools activities
• (pre-)starting companies
• entrepreneurship education
• www.startwijzer.be
• young growing companies
• mentorship projects (OVO, startmentor, HRM coach,
  quality coach, export coach, innovation coach)
• www.hrmcoach.be
• Innovatie coach, CSR (corporate social
  responsibility)
• companies active on the international market
• www.exportplatform.be
• Training Laureaat in Exportmanagement
• Take over of companies www.bedrijfsovernamemarkt.
  be

30
UNIZO
activities
(3) Sector approach

• Branch organisations - member of UNIZO-group
• Integration of or affiliation with several branch
  organisations, through the Council for
  SME-professional organisations 97 members
• industry e.g. metalworking, construction
• distribution
• electro technical professions
• agro - food
• service providers e.g. liberal professions
  (FVIB)

31
UNIZO project procedure

• 1. Conditions
• 2. Project flow
• Projectidea
• Working out the idea
• Submission
• Running the project
• 3. Funding programmes

32
UNIZO projectprocedureConditions

• Projects fitting in the global strategy
  activities
• Developing of mid- to long-term vision
• From idea to approval 3 months preparation
• at ca. 6 months from submission till approval
• Importance of good internal communication
• National regional
• Administrative follow-up
• Submitted projects
• Running projects

33
UNIZO projectprocedureProjectidea

• Starting from a projectidea
• Passive way
• receiving of proposals
• Active way
• Search to see how activities that will be
  organised (cfr. the internal strategy and
  activities) fit in project programmes and project
  framework
• Follow up of project calls
• Registration of the idea
• commitment of the management
• Agreement to work out the project

34
(No Transcript)
35

UNIZO projectprocedure
Working out the project

• Partners
• Content
• Application form
• team work
• Budget financial conditions
• Planning of personnel who will work on the
  project
• Avoid double financing of personnel fraude
• Financing amount
• Check whether the financing amount covers all
  direct expenses (out of pocket costs)
• Co-financing

36

UNIZO projectprocedure
Submission

• Timing
• Specific date hour for submission
• Forms
• Content
• Problem, objectives sub-objectives, results,
  actions
• (workplan timing), innovative elements,
  dissemination,
• transferability
• Budget
• Appendices
• Co-financing statements
• Signature stamp

37

UNIZO projectprocedure
Running the Project

• Projectmanager
• Responsible for execution of the project
• Content deliverables
• Budget costs
• Reporting interim final reports
• Projectadministration
• Separate booking of costs in accountancy
• Invoices
• Proof of payment
• Time registration of personnel
• Follow up of costs
• Inventory of documentation

38
UNIZO
projectprocedure
funding programmes

• EU programmes
• European Structural funds
• Programme 2007-2013 programming documents
• European Social Fund ESF
• European Fund for Reconstruction Development
  EFRD (Interreg)
• Education Leonardo da Vinci
• Research Development
• FP7
• National programmes

39
UNIZO

• UNIZO
• Unie van Zelfstandige Ondernemers
• ? Spastraat 8
• B-1000 Brussel
• Belgium
• ? 32/2/238 05 11 - fax [phone]
• ? e-mail info_at_unizo.be
• ? http//www.unizo.be - http//www.kmonet.be