Title: NORTHERN CAPE DEPARTMENT OF EDUCATION
1NORTHERN CAPE DEPARTMENT OF EDUCATION
- PRESENTATION ON CONDITIONAL GRANTS AND CAPITAL
EXPENDITURE - 3rd QUARTER PROVINCIAL SPENDING REPORT
- 13 February 2007
22006/07 CONDITIONAL GRANT ALLOCATIONS
- PROGRAMME BUDGET
-
- Food Nutrition R 29,647,000
- HIV-Aids/Life Skills R 2,457,000
- FET R 10,000,000
- Infrastructure R 26,891,000
-
- TOTAL R 68,995,000
32006/07 EXPENDITURE TRENDS
- Spending on the PSNP conditional grant stands at
79 at the end of the 3rd Quarter which paints a
very healthy picture with no under-spending or
overspending predicted for the 2006/2007
financial year. The approval of a rollover of R
2,262,000 in November 2006 brought the spent
down to 73,5. - Spending on the HIV and Aids (Life Skills) grant
stands at 58 at the end of the 3rd Quarter, with
94 of the total budget committed by 11 January
2007. - Spending on the Infrastructure grant hiked from
46,7 in the 2nd Quarter report to 79,7 of
available conditional grant funds at the end of
the 3rd Quarter. - During the first half of 2006/07 38 of
available conditional grant funds for FET were
spent. At the end of the 3rd Quarter an
improvement of 68 expenditure was reached.
4CONDITIONAL GRANTS2006/07 EXPENDITURE FOR 3RD
QUARTER AGAINST ANNUAL ALLOCATION
Represents the PSNP rollover of R 2,262,000
approved in November 2006
5PSNP ACHIEVEMENTS
- 128,452 learners reached in 311 schools.
- 175 schools monitored.
- 142 school gardens established.
- Food Handlers Training completed in all four
districts.
6PSNP CHALLENGES
- Developing a system to ensure timeous submission
of expenditure reports from schools. - Inadequate infrastructure in rural and farm
schools. - The inclusion of Kgalagadi District after the
cross boundary realignment process.
7PSNP MONITORING MECHANISM
-
- Monitoring plan outlined in Annual Performance
Plan strictly adhered to. - A common monitoring tool is enforced and
implemented by all districts. - Target of 40 set out in Annual Performance Plan
per quarter per district exceeded. - Mandatory quarterly meetings are held with all
districts to monitor and scrutinize progress. -
-
8HIV AIDS CONTEXT
- Reasons why expenditure was low
- Awaiting invoices for payment in respect of Life
Skills Material (R502 211) - A large amount budgeted (R234 000) is for the
rental of Imperial dedicated cars and this amount
only gets deducted from the transport section in
October (50) and March (other 50). The first
invoice of R180 750 is currently being processed
by the Finance section. - An amount of R350 000 was incorrectly posted
against the Provincial budget (in the districts)
and not the Conditional grant. This is being
corrected.
9HIV AIDS COMMITMENTS
- Amounts still outstanding (Committed)
- The amount of R350 000 will be adjusted to
reflect on the Conditional Grant. - All the invoices for the purchasing of LTSM must
still be processed. Two invoices (R55 844.14 and
R89 722.00) have been received and will show on
the next expenditure report. The other order to
the value of R156 400 has been delivered and the
invoice will be processed within the next week.
The printers are currently busy with the last
order. This invoice will be processed upon
delivery of the material. (Total amount - R502
211).
10HIV AIDS PROJECTION ON SPENDING ON THE
REMAINDER OF THE FINANCIAL YEAR
TOTAL (Spent Committed) R 2,457,550
11HIV AIDS ACHIEVEMENTS
- Monitoring of Life Skills Program on track,
except in Siyanda District. - Successful care and support information sessions
and training. - Successful Peer Education Programmes in all
Districts.
12HIV AIDS CHALLENGES
- Monitoring of Life Skills programme in Siyanda
District. - Collaboration with other stakeholders, i.e.
Social Services, Health, etc. - Functional Health Advisory Committee.
- Moral regeneration.
13HIV AIDS/LIFE SKILLS MONITORING MECHANISMS
-
- Monitoring takes place on a continuous basis as
per requirements. - Regular monitoring is done on the following
aspects - Implementation of the Life Skills Programme
- Integration with the Curriculum
- Care and Support Programmes at schools
- Functional Health Advisory Committees
- Peer Education and
- School Aids Policies.
-
-
14FET CONTEXT
- The grant covers 2 areas, i.e. Urban College and
Rural College. - The grant provides for the following
- staff development and training opportunities
- to develop systems and procedures for new
programmes - to purchase equipment to support teaching and
learning - to build new classrooms, and upgrade, refurbish
and modernise classrooms and workshops - to rehabilitate 2 college sites
15FET ACHIEVEMENTS
- Urban College
- 21 additional staff members trained in health and
safety in the workshop. - Central office linked electronically with
campuses, new brochures printed for NCV and
network points installed. - Equipment purchased and delivered for Civil
Engineering Construction and also for Electrical,
Plating, Computer and Academic Support Labs. - 1 Welding workshop and 1 stone cutting workshop
upgraded and Plating, Electrical, and SIMSA labs
upgraded. - Appointment of a Quantity Surveyor.
16FET ACHIEVEMENTS (cont.)
- Rural College
- 5 staff members trained as moderators.
- Admin systems of all campuses linked into one
single system. An additional 5 staff members
trained in Management Systems and 5 in Fixed
Assets Management. - 4 workshops upgraded in Namakwa, existing
storeroom in Upington converted in a
Manufacturing and Extraction workshop, and
building of 6 classrooms in Kathu is 80 in
completion. - IT equipment ordered, delivered and installed in
Upington and Kuruman Campuses.
17FET CHALLENGES
- Personnel FET Unit to be right sized to speed
up service delivery. - Appointment of second layer of management at
colleges. - Connectivity in the Rural College is a problem as
some areas (Namakwa Campus) does not have ASDL
broadband internet lines. The college is looking
for alternative satellite based connectivity.
18FET MONITORING MECHANISMS
-
- Monitoring is done against the approved college
operational plans. - Submission of monthly and quarterly reports by
the two colleges. - Site visits on a monthly and quarterly basis or
when need arises. - Regular support to colleges that experience
challenges in any of the aareas of
implementation. - Quarterly meetings with college project managers.
-
- Future plans include the conducting of
internal audits and strengthening the monitoring
team. -
-
19INFRASTRUCTURE CONTEXT
- Construction of new and maintaining existing
infrastructure - Renovating and repairing existing infrastructure
- Administering properties leased by the
department.
20INFRASTRUCTURE ACHIEVEMENTS
- Completion of 49 classrooms from the backlogs
- Completion of Orion Hostel in De Aar.
- Completion of construction of two new schools,
i.e. Schmidsdrift and Riverside Senior Phase
Schools
21INFRASTRUCTURE CHALLENGES
- Lengthy finalisation of tenders resulting in
delays in the implementation and completion of
new projects - Appointment of contractors that do not honour
delivery schedules and contracts.
22INFRASTRUCTURE PROGRESS REPORT FOR 2006/2007
In progress
Tender Adjudication
Planning
Completed
2006/2007
2006/2007
2006/2007
2006/2007
12
25
0
12
Classrooms
Admin blocks
2
4
3
Ablution Blocks
2
3
2
Classroom Construction and conversions
1
1
Conversions of classrooms into offices
1
Science Labs
2
Forum
28
Repairs and renovations
Schmidsdrift
98
75
New Town
0
Galeshewe
23INFRASTRUCTURE ADDRESSING THE BACKLOGS FROM
2004/2005 FINANCIAL YEAR ONWARDS
-
- The following projects are multi year projects
also addressed in the 2006/2007 financial year
24INFRASTRUCTURE MONITORING MECHANISMS
-
- Monitoring capacity is a big challenge because of
a lack of sufficient skilled personnel to monitor
projects effectively. - The NCED has however approved the upgrading of
the infrastructure unit to a directorate for
physical planning with the requisite personnel
and appointment of staff in districts. -
-
25 26Chair comments
- Will focus on CG for this year but maybe EQF for
next year - Provincial treasuries must provide a 2 to 3 page
input saying why the funds on CG should not be
cut - The intention is to cut those provinces who have
a pattern of under spending on the grants.
27- Hard copy circulated. Special team from Nat
treas will assist the committee to do this work - Majileng presentation see handout
- Chair compare reports of provinces with report
of Nat treas to check congruence - NCOPFINCOM would want to make site visits to view
the projects listed in the reports
28- Every MP will be given the data to follow up in
their constituency work - NW Pres
- Chair Questions the credibility and reliability
of business plans since there are major
discrepancies between budgets and actual spending
(particularly over spending). Thus need finely
calibrated planning. - Balance between over and under spending must be
obtained
29- MEC EC Context Will report the truth
- PSNP an amount of 32m stuck in the adjustment.
People do not put a face to nutrition but the
money - CFO reports
- Chair Queries why PSNP allocations are
decreasing. Targets are higher but budgets going
down
30- Plea to MECs to smuggle the issue of school
safety in the minmec for specific funding for
this - EW Note MECs present NW, EC, FS, GT, LP, (abs
KZN, NC, WC, MP) - HODs NC, NW,
- NWMEC Response Concept of Mega Schools as the
strategy for farm schools, thus no spending on
farm schools.
31- Get docs from FS wrt community / SGB building
schools and conducting minor maintenance in
schools i.e. guidelines for procurement etc.
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