Project Management 101

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Project Management 101

• Truth or Consequences!

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Why is Effective Project Management Important?

• It has a direct effect on you as the Project
  Manager
• Your Reputation
• Assignments to more challenging projects
• Promotions
• It is critical to Successful Projects!

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Problems Caused by Ineffective Project Management

• Poor Planning
• Fire Drills
• No / Poor Project Tracking
• Budget Overruns
• Missed Deadlines
• Late Deliverables
• Poor Communication
• Surprises!
• Fewer opportunities

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Functions of Management

• Plan
• Scope
• Schedule
• Budget
• Organize
• How it gets done
• Who does what
• Who reports to who
• What is needed
• Lead
• Most objective
• Most difficult
• Control
• Managing dollars
• Milestones
• Taking corrective actions to correct budget
  schedule issues

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Project Management 101 Plan

• Predetermine A Course of Action
• Clarify Objectives / Set Goals
• Set Policies Procedures
• Establish Schedule
• Priorities
• Timing
• Duration
• Dependencies
• Establish Budget
• Allocation of Resources

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Project Management 101 Organize

• Arrange Work and Choose People
• Define the Team
• Select, Orient, and Mentor Staff
• Develop Organization Chart
• Define Responsibilities
• Define Reporting Lines
• Establish Position Descriptions
• Procure Contractors
• Purchase Necessary Equipment

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Project Management 101 Lead

• Bring About Action Toward Goals
• Delegate
• Issue Instructions
• Assign Responsibilities
• Motivate
• Establish Two-Way Communication
• Assist Subordinates
• Maintain Balance between Individual Motivation
  and Cooperative Efficiency
• Obtain Buy-In

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Project Management 101 Control

• Ensure Progress According to Plan
• Measure Progress and Conformance to Plan
• Schedule
• Budget
• Take Corrective Action

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The Project Environment is Dynamic

• Project Manager Leaves
• Large Unexpected Costs
• Priorities Change
• Contractor Doesnt Show Up
• Supplier Doesnt Deliver on Time
• Key Technical Person Gets Sick
• Outside Influences

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Characteristics of a Project

• Projects Are
• A Social Process
• Good people skills
• Complex
• You cant know everything all the time!
• Dynamic
• Change will occur!

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What does it take to be an Effective Project
Manager?

• More than just technical management of the
  project.
• Requires knowledge of
• Project planning
• Project financial management
• Contracts
• Procurement
• Client relations
• Personnel management

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What does it take to be an Effective Project
Manager?

• Knowledge of Project Planning
• How to
• prepare proposals
• prepare a schedule
• prepare a budget
• select project staff
• prepare a Project Management Plan
• hold a kickoff meeting

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What does it take to be an Effective Project
Manager?

• Knowledge of Project Financial Management
• How to
• access, read, and interpret financial reports
• take appropriate action based on financial data
• prepare the required financial reports
• approve invoices for prompt payment

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What does it take to be an Effective Project
Manager?

• Knowledge of Contracting
• How to
• recognize unacceptable terms and conditions
• negotiate favorable conditions
• risk management
• work with Contracts Manager

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What does it take to be an Effective Project
Manager?

• Knowledge of Procurement
• How to
• identify suppliers
• prepare a procurement package
• review suppliers bids
• process suppliers invoices

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What does it take to be an Effective Project
Manager?

• Knowledge of Client Relations
• How to
• communicate with clients
• give bad news
• ensure good client relations
• ask for feedback
• ask for recommendations

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What does it take to be an Effective Project
Manager?

• Knowledge of Personnel Management
• How to
• select staff
• motivate staff
• lead

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• Questions?