Welcome to the Random Moment Time Study Training It is pertinent that this training is completed' Up

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Welcome to the Random Moment Time Study
TrainingIt is pertinent that this training
is completed. Upon completion, please print the
last page, acknowledge that the training has been
completed and return to Melissa Wong at the
Business Office.
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Purpose of the Time Study

• Random moment time study will measure the amount
  of time spent by the eligible staff on MAC
  activities.
• The same time study will measure the amount of
  time spent on SHARS activities
• RMTS results allow the State to calculate MAC
  claims and set SHARS rates

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Random Moment Time Study Process

• Random time study moments are sampled
  throughout the quarter
• A Moment represents one minute at a particular
  time.
• If you are sampled for a moment, your only
  responsibility is to document what you were doing
  at that precise moment by answering the three
  questions online.

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Training the Participant
You will answer the following questions to
document what you were doing at a precise moment
in time. Question 1. Who was with you? Question
2. Why were you performing this
activity? Question 3. What were you doing?
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Financials - Audit Documentation
Question 1. Who was with you? Drop downs have
been provided for convenience. NEVER use
specific names. As you are aware this is a HIPAA
violation.

• No one
• Student (Individual)
• Student (Multiple)
• A Students Family
• District Staff - administrator
• District Staff School Nurse
• District Staff Teacher
• District Staff related service provider

• On the phone with parent
• Staff Meeting (no student/family present)
• Staff Meeting (no student/family present)
• Community Contact
• Other please specify below

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Why were you performing this activity?

• To provide a direct service as defined on a
  students IEP
• To provide a direct service not defined on a
  students IEP
• To determine a students eligibility for related
  services
• To improve health services for the districts
  students
• To provide information to a students family
  regarding health related services
• To provide information to the parent about an
  evaluation/assessment for related services
• To provide information to the parent regarding
  community/social/vocational services
• To assist student/family in applying for health
  benefits
• To assist student/family in applying for
  social/educational programs
• To upgrade professional skills through training
• To improve social/vocational/educational services
  for the districts students
• To coordinate transportation/translation to a
  health related service
• To coordinate transportation/translation to a
  social/vocational/educational service
• To provide counseling
• To provide general supervision of students and
  student events
• To provide supervision of staff
  members/teachers/therapists
• Other please specify below
• The Why should always coincide with the What.

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Why?

• If you are providing services defined on a
  students IEP, it should be indicated as such. If
  you are not aware and provide personal care
  services you should know who to contact to find
  out if it is defined on a students IEP.

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Moments

• Examples of responses that do not provide enough
  description for coding purposes.
• If insufficient information is provided, you will
  receive a follow up email or phone call
  requesting additional information. If you do not
  respond Fairbanks will send a follow up email to
  the coordinator.

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Moments

• Examples of responses with multiple activity but
  does not address the moment in time.
• If insufficient information is provided, you will
  receive a follow up email or phone call
  requesting additional information.

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Unacceptable Answers

• Examples of unacceptable responses

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Moment examples

• Did this moment provide enough
  information to code?

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Moment examples

• No need to provide details on a
  moment other than the sampled moment.
• When you indicate you were absent, it is key to
  include whether it was paid/non paid time off.

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Moment examples

• Did this moment provide enough
  information to code?

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Moment examples

• The following moments do not have
  enough information to code.
• Both would require follow up request for
  additional information.

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RMTS Training

• The activity description should be a detailed
  response to what it was you were doing. Please
  keep in mind that the person coding the moment
  has no idea of you job description tasks
  performed or why they are performed. It is up to
  you to provide the information needed for those
  independent coders to code the response
  accurately.
• If you use acronyms in the description of the
  activity, please provide a definition of the
  acronym.
• If you were not working, the moment should
  indicate if it was paid or unpaid time off.

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Questions?

• Contacts
• Melissa Wong or Edie Cessna
• mwong_at_nederland.k12.tx.us
• ecessna_at_nederland.k12.tx.us
• Administration Building Ext. 1210

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Training Completion

• I have completed the Random Moment Time Study
  training for Nederland ISD.
• ________________ ___________
• Participant Date
• ________________
• Campus