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EUNIS European University Information Systems

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Improve pedagogical quality both on campus and online in a step by step manner ... Besides confirming ECTS is useful for monitoring the actual student workload ... – PowerPoint PPT presentation

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Title: EUNIS European University Information Systems


1
On Strategic University Management with ICT
Utilisation October 10-11, 2005 Prague
ICT HE Management Unavoidable marriage? Bound
for success?
Lígia Maria Ribeiro EUNIS President University
of Porto, Portugal
lmr_at_iric.up.pt
2
European University Information Systems (EUNIS)
  • Statutory association founded in 1993
  • More than 70 members (Information Systems
    Associations and Higher Education Institutions)
  • To encourage communication, collaboration and
    co-operation between those responsible for
    information systems in higher education and
    research institutions and organisations in Europe
  • To liaise with the major suppliers in this field
    and represent the interests of higher education
  • To liaise with organisations setting the
    strategic agenda for information systems in
    higher education and research at national and
    European level

3
HE MNG ICT Top Concerns
  • Pedagogical Improvement
  • The Bologna Process
  • ECTS and Diploma Supplement
  • Student recruitment and satisfaction
  • Quality Improvement
  • Administrative efficiency
  • Decision support indicators
  • Institutional Portals
  • User Management

4
Integrated Information Systems
  • Obtain ECTS Label from The European Commission
  • Improve pedagogical quality both on campus and
    online in a step by step manner
  • A coherent data model
  • Systematic automation of functions
  • Integrating legacy applications
  • Set up an attractive website for recruitment
  • Help students to choose to join a university,
    join a course etc.
  • Get a picture of how programmes and students
    perform
  • Achieve change in manageable chunks
  • Efficiency in sharing information
  • Adequate access to services for staff and
    students
  • Structured communication

5
Programmes
What about Life Long-Learning?
6
Programme Description
7
Study Plans
8
Course Information
9
Course Information
10
Course Information Form
each professor fills the form programme director
validates
11
ECTS
  • Based on the total amount of work
  • Includes both classes and individual study
  • Assume as reference 36 weeks 45 hours 1620 h
  • Total mean workload per full time student per
    year
  • 1 year 60 ECTS
  • 1 ECTS 27 h

12
ECTS Estimation
  • Professors may associate an estimation of
    necessary hours for each component of the
    workload on the course
  • Components
  • Classes (automatic)
  • Independent and private study
  • Interim assessment
  • Examination
  • Preparation of projects

13
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14
Student Surveys
  • A survey may be prepared for evaluation of the
    workload of each student
  • Each week
  • To be answered by a sample of students of a given
    programme
  • The items to evaluate are the same considered for
    the course information
  • Besides confirming ECTS is useful for monitoring
    the actual student workload

15
ECTS Grading Scale
  • Also with the objective of augmenting
    comparability, students are distributed in ECTS
    grading scales
  • For each course of each programme a percentile
    classification of students is prepared
  • A 10 best
  • B 25 following
  • C 30 following
  • D 25 following
  • E- 10 worse, of approved students
  • Student universe last three years

16
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17
Courses Schedules
18
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19
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20
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21
Student Information
22
Student File
23
Finding Information About Professors
24
Linking to Network MNG Information
25
Diploma Supplement
  • To compensate for some missing information in the
    comparability process
  • Attach to the diploma a supplement describing in
    detail the programme and the student pathway
  • HE may adopt a standard electronic format (XML)
    and institution certificates to facilitate the
    transfer of information

26
Reports
  • Several reports available
  • Course and programme annual reports
  • External evaluation reports
  • Other ad hoc reports (Board of directors,
    stakeholders, )
  • Templates
  • Automated lists and graphics
  • Support to analysis and comments
  • Paper, CD-ROM and Web versions (IS with access
    control)

27
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28
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29
Report Summary
30
Total Population Balance
31
Distribution of Course Grades
32
Non Successful Courses
33
Control of Teaching Service
34
Data for Management
  • Automatic produced graphics from the IS
    information, for all courses along the years
  • Precise concepts and significant metrics
  • Better prediction of institution behaviour
  • Quantified indicators repeated along the years
  • Better resource estimation

35
Step by Step ImprovementStaff Development
36
Step by Step ImprovementCV and Activity Reports
37
Step by Step ImprovementWorkflow
38
Step by Step Improvement Access Control to
Resources
39
Step by Step Improvement Structured
Communication
40
Improved Management
  • Enabling the self-assessment feedback loop
  • Timeliness of information
  • Institution-wide availability
  • Triggers spontaneous changes
  • Situation awareness paves the way to acceptance
    of corrective measures
  • Enables participation in the innovation process
  • Increases transparency
  • Eases correlation of indicators.
  • Condition load the information into the system

41
Key Factors of Success
  • Integrated approach
  • One institution gt one IS
  • Distributed operation
  • Information editors clearly identified
  • Not a job for the Computer Centre
  • Daily tool across institution
  • Strong commitment of management
  • Leadership of the institutional change
  • IT strategic plan
  • Achieve change in manageable chunks
  • Innovation requests using champions on all levels
    gt make sure that there are recognized
  • Information manager in close connection with the
    board of directors

42
Is IT Shaping the Future of HE?
  • EUNIS 2006, Tartu Estonia, 28-30 June, Is IT
    Shaping the Future of Higher Education?
  • EUNIS 2005, Manchester UK
  • EUNIS 2004, Ljubljana, Slovenia
  • EUNIS 2003, Amsterdam, the Netherlands
  • EUNIS 2002, Porto, Portugal
  • EUNIS 2001, Berlin, Germany
  • EUNIS 2000, Pozñan, Poland
  • EUNIS 1999, Helsinki, Finland
  • EUNIS 1998, Praha, Czech Republic
  • EUNIS 1997, Grenoble, France
  • EUNIS 1996, Manchester, UK
  • EUNIS 1995, Düsseldorf, Germany
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