National Archival Development Program NADP

1
National Archival Development Program (NADP)

• Review of 2006/07 process
• Canadian Council of Archives

2
What is completed?
3
Contribution Administration

• Completed tasks
• Adjudication
• Contribution Agreement
• Between LAC and CCA
• Between CCA and funding recipients
• CCA 2006-2007 Business Plan
• Book keeping and accounting upgrades to ensure
  compliance with Treasury Board policies

4
Contribution Administration

• Completed tasks
• Realignment of Secretariat staff positions
  required to administer effectively NADP
  responsibilities
• Forms
• Project Amendment Request
• Documents changes to activities, schedule,
  budget, and deliverables
• Interim Report
• Required only for approved projects receiving
  gt5K or gt4 months

5
2006-2007 NADP Statistics
6
Total applications by year - all organizations
7
Total funded applications made by Councils
8
Applications made by professional associations
9
Total funded applications by objective
10
Total no. of funded projects by objective
11
allocated by objective (000)
12
of total allocation used by objective
13
Progress towards objectives
14
Unfunded projects by objective (000)
15
2007-2008 National Strategic Priorities

• Objective 1
• Increase access through P/T Council networks
• Increase the number of new institutions
  contributing to ARCHIVESCANADA.ca
• Increase the number of institutions contributing
  new descriptions
• Increase the number of archival RAD descriptions
  at the fonds, series and sub-series levels
• Re-description of fonds that are not RAD
  compliant

16
2007-2008 National Strategic Priorities

• Objective 2
• Projects that creatively propose new ways to
  attain this objective by
• Using innovative ways to increase awareness or by
  reaching out to new audiences
• Encouraging partnerships with non-traditional
  user groups

17
2007-2008 National Strategic Priorities

• Objective 3
• Projects that increase the participation of
  Aboriginal and ethno-cultural groups in archival
  heritage and thereby their representation in
  Canadas archival system
• Projects which provide access to collections
  when the Aboriginal and ethno-cultural content is
  not evident to the user through existing
  descriptions

18
2007-2008 National Strategic Priorities

• Objective 4
• Archives and education advisor projects that
  continue to build and maintain the capacity of
  archival networks
• Projects that are strategic in focus and help
  develop the breadth and depth of archival
  networks making them more independent,
  self-sufficient, and sustainable

19
2007-2008 National Strategic Priorities

• Objective 5
• Preservation advisor projects that continue to
  build and maintain the capacity of archival
  networks
• Projects to treat or reformat records of
  significant value at grave risk of loss
• Projects that implement global assessment
  recommendations

20
Timetable for 2007-2008 Applications
Adjudication

• Submission deadline for P/T Council adjudication
  priorities (up to 10pts)
• November 24, 2006
• Availability of forms and guidelines online
• December 4, 2006

21
Timetable for 2007-2008 Applications
Adjudication

• Submission deadline for all applications
• February 13, 2007
• Notification of decision about Advisor
  applications
• By March 16, 2007
• Notification of decision about P/T Council, BCA,
  and institutional applications
• By May 7, 2007

22
Feedback and Revision

• Feedback received from Councils, adjudication
  committees, Archives Advisors
• Identified strengths and weaknesses
• Improvements recommended
• Programme guidelines
• Application, adjudication and checklist forms
• Prepare an application guidebook

23
What is left to do?
24
Contribution Administration

• In progress
• Revise
• Programme Guidelines
• Forms
• Complete the project final report form
• Develop a performance measurement plan

25
Performance Measurement Planning

• Define performance indicators
• Decide methodology to measure
• How, who, using what data source
• Collect baseline data to create benchmarks
  against which to measure future progress
• Use existing data
• Collect data that does not exist
• Set targets in 2007/08

26
Performance Measurement Planning

• Develop an implementation plan
• Report results using a standard survey instrument
  to collect uniform and consistent data
• Annual reporting
• Formative reporting (mid-course correction)
• Assess
• Correct and adjust
• Summative reporting

27
Performance Measurement Planning

• Evaluate
• Formative years (2007/08 and 2008/09)
• Summative year (2009/10)
• Financial audits, performance audits, surveys,
  documentation review, open-ended interviews, case
  studies, and focus groups
• Request programme renewal with increased
  allocation (2010/11)

28
Performance Evaluation

• Number of institutions that contribute
  descriptions to ARCHIVESCANADA.ca
• Number of times an individual makes points of
  contact with an archives or uses material
• Number of fonds in the national catalogue that
  contain descriptive entries about Aboriginal
  content
• Number of people trained, tools developed, and
  promotional activities
• Number of global preservation assessment
  recommendations implemented

29
Strategic Coordination

• National calendar of training opportunities
• NADP application guidebook
• Contents for an emergency response kit
• Toolkit to fundraise for collections care