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RUBIN DOAS II System

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Client Win 95, 98, NT, 2000, XP ... Standard Windows-based user interface. Low training cost ... Release of parts to repair. order, issue of parts to. technician ... – PowerPoint PPT presentation

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Title: RUBIN DOAS II System


1
RUBIN DOAS II System
  • Content of Presentation
  • Introduction to Rubin Rt.
  • Preview of DOAS-II
  • Modules of DOAS-II
  • Introduction to DOAS-II

2
Rubin Plc. Company Profile
  • Rubin Plc. Ownership and Company Profile
  • Legal Predecessor Rubin Ltd. 1991-2002.
  • Rubin Plc. founded in February 6th, 2002.
  • Owners Equity 300 000 EUR 70 Mil HUF
  • Owners 4 Hungarian private persons, who also
    work in a company

3
Rubin Plc. Company Profile
  • Rubin Plc. Successful Operation, Dynamic
    Growth Rate
  • Continuously profitable operation
  • Dynamic turnover and profit growth rate (profit
    has doubled each year over the last 4 years)
  • Own site
  • No external funding

4
Rubin Plc. Company Profile
  • Rubin Plc. Experience, Knowledge and
    Applied Technology
  • 42 employees
  • Low staff turnover, personal incentive system
  • Continuous training and technological development
  • We provide our partners with systems that consist
    of only such elements that are completely known
    and well tested

5
Rubin Plc. Company Profile
  • Rubin Plc. Our Partners, References
  • Westel (T-Mobile market leading mobile service
    provider in Hungary)
  • Pre-paid telecommunications invoicing system
  • Solutions to multi-telecommunications system
    management
  • Matáv (Deutsche Telekom market leading line
    service provider in Hungary)

6
Rubin Plc. Company Profile
  • Rubin Plc. Partners, References for DMS
  • Ford Motor Hungary
  • Ford of Europe
  • Ford Czech Republic
  • Iveco Szalay Autóház
  • Suzuki - Hungarocar 2000 Rt.
  • Independent dealer - Autópark Budaörs Kft.

7
RUBIN DOAS II System
  • Content of Presentation
  • Introduction to Rubin Rt.
  • Preview of DOAS-II
  • Modules of DOAS-II
  • Introduction to DOAS-II

8
DOAS II System
  • How was DOAS-II system created
  • The first step - DOAS-I
  • 1991. Start of program development
  • Users Ford Dealers in Hungary
  • DOS-based system
  • Future development objectives in DOAS-II
  • Windows client user interface
  • Oracle database management system
  • New, user friendly features

9
DOAS II System
  • How was DOAS-II system created
  • DOAS-II
  • Based on the experiences of the prior version,
    DOAS-II was moved to Windows environment, and it
    utilises an Oracle database management system
  • Successfully completed pilot project within Ford
    Dealer Network in Hungary
  • Roll-out in Hungary is under way
  • 2002.- Won the Czech DMS tender
  • 2003.- Started pilot project in the Czech
    Republic
  • 2003.- Objective Regional expansion in Eastern
    Europe

10
DOAS II System
  • Technical features of DOAS-II
  • Software architecture
  • A 3-layer architecture
  • Client Win 95, 98, NT, 2000, XP
  • Database server Intel-based Linux operating
    system, Oracle database management system
  • Application server Intel-based Linux operating
    system

11
DOAS II System
  • Technical features of DOAS-II
  • Advantages of Software architecture
  • No operating system cost on server side
  • Lower financial resource needs
  • Easy and cost-effective remote control management

12
DOAS II System
  • Main features of DOAS-II
  • Functional advantages
  • Multi-Concurrent languages language can be
    changed anytime without restarting client
  • Multi-site management
  • Multi-brand management
  • Multi-currency management
  • Standard Windows-based user interface
  • Low training cost
  • User friendliness Both mouse and hot-key
    application

13
DOAS II System
  • Main features of DOAS-II
  • Functional advantages
  • Can be customized to fit individual needs, with a
    wide range of selectable parameters
  • Connection to external systems Export-Import
    feature
  • Supports basic business processes in order to
    speed up everyday work

14
DOAS II System
  • Main features of DOAS-II
  • System administration advantages
  • No client installation
  • Automatic client version updates from server
  • Comprehensive log file recording, and
    authorization management
  • 100 percent remote control manageable server,
    data backup, version updating, parameters setup
    etc. comprehensive support and maintenance
    services

15
DOAS II System
  • Supplemental Services to DOAS-II
  • Not only a software application but a complete
    business package, i.e. hardware, software,
    network, and supplemental services

16
DOAS II System
  • Supplemental Services to DOAS-II
  • Remote control management
  • System administration support
  • Support hotline
  • Release of new versions, software service pack
  • Modifications, patches
  • New features
  • The system can be either purchased or rented
    depending on the need complete business package
    outsourcing possible

17
DOAS II System
  • DOAS-II system structure

í
18
RUBIN DOAS II System
  • Content of Presentation
  • Introduction to Rubin Rt.
  • Preview of DOAS-II
  • Modules of DOAS-II
  • Introduction to DOAS-II

19
DOAS II System
  • Service Module

20
DOAS II Service module
  • Service Module Repair work management and
    support
  • Advance Booking
  • Creating repair order
  • Preparation of repair work
  • Repairing
  • Invoicing
  • Reports, listings

21
DOAS II Service module
  • Service Module
  • Booking
  • Creating repair order
  • Preparation of repair work
  • Repairing
  • Invoicing
  • Reports, listings
  • Recording of advance bookings
  • Quotation over the phone based on menu price
  • Service advisor making an appointment

22
DOAS II Service module
  • Service Module
  • Booking
  • Creating repairorder
  • Preparation of repair work
  • Repairing
  • Invoicing
  • Reports, listings
  • Customer care management, customer specific
    process
  • Use of FCJ menu items
  • Entry of parts requirements and work
    standards
  • Quotation, order placement
  • Ordering of parts , deposit management

23
DOAS II Service module
  • Service Module
  • Booking
  • Creating repair order
  • Preparation of repair work
  • Repairing
  • Invoicing
  • Reports, listings
  • Delegating jobs to technicians
  • Selection of work standards, brand dependent
    FCJ menus, from central company systems
  • Release of parts to repair order, issue of
    parts to technician

24
DOAS II Service module
  • Service Module
  • Booking
  • Creating repair order
  • Preparation of repair work
  • Repairing
  • Invoicing
  • Reports, listings
  • Performance of repair job
  • Recording of productive time

25
DOAS II Service module
  • Service Module
  • Booking
  • Creating repair order
  • Preparation of repair work
  • Repairing
  • Invoicing
  • Reports, listings
  • Service/Repair
  • Insurance
  • Warranty
  • Policy
  • Internal voucher
  • Within a repair order several different
    repair jobs can be performed

26
DOAS II Service module
  • Service Module
  • Booking
  • Creating repair order
  • Preparation of repair work
  • Repairing
  • Invoicing
  • Reports, listings
  • Workshop Efficiency - productive, -
    attending, - sold hours
  • Workshop turnover
  • Advance Bookings, employees schedule

27
DOAS II Service Module
  • Service Module Live Presentation 1.

28
DOAS II Service Module
  • Service Module Live Presentation 2.
  • Creating new repair order Customer Management

Creating new repair order
29
DOAS II Service Module
  • Service Module live presentation 3.
  • Creating new repair order Customer Management
  • Advance booking, price quotation on the phone,
    service advisor schedule
  • Customized customer work management (payment of
    deposit, credit, former repairs)
  • Repair order prefixes

30
DOAS II Service Module
  • Service Module live presentation 4.
  • Selecting job item on new repair order

31
DOAS II Service Module
  • Service Module live presentation 5.
  • Selecting job item on new repair order
  • Use of FCJ menus
  • Entry of specific job items

32
DOAS II Service Module
  • Service Module live presentation 6.
  • New repair order, selecting parts

SelectingParts
33
DOAS II Service Module
  • Service Module live presentation 7.
  • New repair order, selecting parts
  • Connection with the Parts Module
  • Query of stock data
  • Ordering parts from suppliers

34
DOAS II Service Module
  • Service Module live presentation 8.
  • Quotation, order, deposit management

Order, deposit management
35
DOAS II Service Module
  • Service Module - live presentation 9.
  • Quotation, order, deposit management
  • Conditions of deposit payment
  • Customer features taken into account
  • Immediate repair or advance booking in case of
    parts order

36
DOAS II Service Module
  • Service Module - live presentation 10.
  • Delegating job to technicians

Delegating job to worker
37
DOAS II Service Module
  • Service Module - live presentation 11.
  • Delegating job to technicians
  • Technicians job reports
  • Job categories

38
DOAS II Service Module
  • Service Module - live presentation 12.
  • Parts delivery to repair order

Release of parts
39
DOAS II Service Module
  • Service Module - live presentation 13.
  • Release of parts on repair order
  • Connection with the stock parts module

40
DOAS II Service Module
  • Service Module - live presentation 14.
  • Invoicing, handover

Order, deposit management
41
DOAS II Service Module
  • Service Module- live presentation 14.
  • Invoicing, handover
  • Types of invoicing regular, insurance, warranty,
    policy, internal
  • Customizable price calculation to individual
    invoicing types
  • Changes of customer accounts, connection with the
    finance module
  • Internal registration of completed job

42
DOAS II System
  • Vehicle Module

43
DOAS II Vehicle module
  • Vehicle Module

44
DOAS II Vehicle module
  • Vehicle Module
  • Product information
  • Product specification creation and update
  • Price specification creation and update
  • Derivative, bodystyle, engine, transmission,
    color, trim, options
  • Data import and/or manual entry

45
DOAS II Vehicle Module
  • Vehicle Module
  • Stock Management
  • Entry and query of orders
  • Stock maintenance
  • Information on aging
  • Sales of aged stock

46
DOAS II Vehicle Module
  • Vehicle Module
  • Customer management
  • Common Customer Database
  • All terms of payment supported
  • Fleet customer, customer history analysis
  • Surveys, lists, information suitable for special
    marketing offers

47
DOAS II Vehicle module
  • Vehicle Module
  • Connection with other modules
  • Account management, deposit and final invoice
    transactions in the finance module
  • Preparing vehicles, first inspection, road safety
    test, registration in the workshop module

48
DOAS II System
  • Vehicle Module live presentation

49
DOAS II Vehicle module
  • Vehicle Module live presentation 1.
  • Up-dating type range
  • Types available for ordering, browsing interface
  • Type range maintenance, standard and optional
    equipment

50
DOAS II Vehicle module
  • Vehicle Module live presentation 2.
  • Vehicle Order
  • Query of vehicles available for ordering
  • Selection of extras, color and trim
  • Order
  • Query of ordered vehicles
  • Status of order of vehicles
  • Receiving vehicles

51
DOAS II Vehicle module
  • Vehicle Module live presentation 3.
  • Sales of vehicles
  • Vehicle browsing interface, parameters setup,
    query of detailed information
  • Query of aging features
  • Matching customer with vehicles common customer
    data
  • Selecting terms of payment
  • Signing pro-forma contract, preparing pro-forma
    invoice

52
DOAS II Vehicle module
  • Vehicle Module live presentation 4.
  • Vehicle sale
  • Vehicle preparing (road safety test, first
    registration, first inspection, installing
    accessories)
  • Signing final contract, preparing final invoice

53
DOAS II Vehicle module
  • Vehicle Module live presentation 5.
  • Vehicle sale - evaluation
  • Query of financial information related to a given
    transaction
  • Making surveys, reports
  • Stock management data

54
DOAS II System
  • Finance Module

55
DOAS II Finance Module
  • Finance Module

56
DOAS II Finance Module
  • Finance Module
  • Account management
  • Custom-made credit management based on common
    customer data
  • Complete integration with the other modules
  • Query of accounts
  • Customer account post-ups
  • Customer account crosschecking, demand note, late
    interest management

57
DOAS II Finance Module
  • Finance Module
  • Cashier
  • Uniform Multi-cashier Management
  • Interface created for fast and trouble free work
  • Surveys, reports

58
DOAS II Finance Module
  • Finance Module
  • Entry of Bank data
  • Multi-bank account management
  • Interface created for fast and trouble free work
  • Surveys, reports

59
DOAS II Finance Module
  • Finance Module - live presentation 1.
  • Creating account debits
  • By financing vehicle sales
  • Invoicing repair work (warranty transaction,
    customer, manufacturer and also the dealer are to
    share the costs)

60
DOAS II Finance Module
  • Finance Module live presentation 2.
  • Creating account credits
  • Payment through the cashier
  • Bank transfer
  • Customer account changes

61
DOAS II Finance Module
  • Finance Module live presentation 3.
  • Creating customer account post-ups
  • Creating post-ups
  • Graphic representation of post-ups
  • Post-up report

62
DOAS II Parts Module
  • Parts Module

63
DOAS II Parts Module
  • Parts Module
  • Generating order proposal
  • Multi-supplier management
  • Shipment Note, shipping billing data, managing
    consignment items
  • Reports, Queries
  • Multi-site and
  • General, stock, turnover and price data
    management
  • Replacement history and Substitute Parts
  • Minimum stock level checking, generating order
    proposal
  • Counter Sales
  • Stock Movement for Repair Order
  • Quotation, customer order, deposit, parts sale

64
DOAS II Parts Module
  • Parts Module
  • Purchases
  • Order proposal repair and parts orders, minimum
    stock level monitoring and manual order entry
  • Multi-supplier management
  • Inter-site moves, takeover to store, consignment
    items

65
DOAS II Parts Module
  • Parts Module
  • Purchases
  • Vouchers according to supplier, invoice and
    billing shipping data
  • Supporting fast work
  • Definition of purchase price till the arrival of
    invoice

66
DOAS II Parts Module
  • Parts module
  • Parts Management
  • Adjusting the minimum and maximum level of items
  • Management of item groups, item number history,
    substitute items management, consolidation of
    items
  • Browsing interface, browsing according to any
    features of the items

67
DOAS II Parts Module
  • Parts module
  • Parts management
  • Query of turnover data (repair, counter)
  • Query of stock data (own, booked to order,
    consignment, filtering by site)
  • Locator management

68
DOAS II Parts Module
  • Parts module
  • Parts sales
  • Sales over the counter (query of stock,
    quotation, order, deposit management, sales, lost
    transaction)
  • Repair sales (quotation, order, deposit
    management, delivery to repair order)

69
DOAS II Parts Module
  • Parts Module live presentation

70
DOAS II Parts Module
  • Parts module live presentation 1.
  • Generating order proposal
  • Query of customer orders
  • Query of minimum stock level
  • Query of outstanding order statuses
  • Receipt of consignments, management of inter-site
    takeovers

71
DOAS II Parts Module
  • Parts module live presentation 2.
  • Receipts
  • Receipts according to open order, billing data,
    manual entry
  • Query of former receipts
  • Receipts effect on stock
  • Parts storeprice

72
DOAS II Parts Module
  • Stock parts module live presentation 3.
  • Parts management
  • Query of sold items (workshop, counter)
  • Query of stock data (own, booked to order,
    consignment, filtering by site)
  • Query of Parts and Items , modification of item
    details
  • Query of stock management details
  • Definition and modification of prices
  • Reports, surveys

73
DOAS II Parts Module
  • Stock parts module live presentation 4.
  • Sales over the counter
  • Interface for browsing items and for creating
    queries
  • Quotation, order, item turnover, registration of
    lost transactions
  • Management of vouchers suspended
  • Sales of items ordered earlier, automatic warning

74
DOAS II Parts Module
  • Stock parts module live presentation 5.
  • Repair sales, distribution on repair order
  • Interface for browsing and querying repair order
  • Release on repair order, withdrawal, making
    vouchers for a release
  • Overview of items to be released
  • Query of suppliers orders related to a given
    repair order
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