EPAs PLANNING PROCESS: Advancing our Partnership

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EPAs PLANNING PROCESSAdvancing our Partnership

• ECOS Strategic Planning Workshop
• June 10, 2008
• Kathy Sedlak OBrien
• Director, Office of Planning, Analysis, and
  Accountability
• Office of the Chief Financial Officer
• US Environmental Protection Agency

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Overview

• EPAs Clear Line of Sight
• Why should States engage?
• Two specific opportunities
• EPAs 2009-2014 Strategic Plan
• EPA Annual Planning (NPM Guidance)

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How It All Fits TogetherEstablishing a Clear
Line of Sight
Mission
Goals
Objectives/Sub-objectives
Strategic Measures
Annual Measures Commitments
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Improvements to Joint EPA/State Planning

• EPA and ECOS have been working closely together
  over the years to
• Communicate earlier and more frequently
• Increase transparency and understanding
• Improve joint planning and priority setting
• Improve our measures and reduce reporting burden
• Support State planning pilot projects

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EPAs Strategic Plan

• Sets forth the long-term direction and measures
  and is the basis for EPAs annual planning
  process.
• EPA has issued four Strategic Plans as required
  by the Government Performance and Results Act of
  1993 (GPRA).
• We are now working on our fifth Strategic Plan,
• for 2009 -2014.

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2009-2014 Strategic Plan UpdateKey Elements

• Current 5-goal and objective structure retained
• Limited revisions
• Targeted updates will address the most
  significant improvements to human health and the
  environment
• Revise targets baselines for new planning
  horizon (2009-2014)

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2009-2014 Strategic Plan UpdateTargeted Areas
(Draft)

• Cross-Program Strategies
• Reduction of Greenhouse Gas Emissions
• Sustainable Agriculture
• Impacts of Global Climate Change
• Contaminants
• Import Safety
• Improving Program Implementation in Indian
  Country
• Improving Performance Measurement
• Enforcement/Compliance Measures
• Research Strategic Directions and Targets
• Environmental Indicators, Monitoring, and Related
  Information

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2009-2014 Strategic Plan UpdateKey Products

• Change Documentpublic review Fall 2008
• Highlights of changes to strategies
• Side-by-side comparison of current proposed
  strategic planning architecture
• Full-Text Draftpublic review Spring 2009
• Based on public comments advice from new
  Administration
• Shorter document
• Final Strategic PlanSeptember 30, 2009

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National Program Manager Guidance

• Used by EPAs five major programs to establish
  program priorities, strategies and measures
  annually.
• Makes operational the decisions made in the FY
  2009 annual planning and budget process
• Comments on draft guidance documents due in March
  and final documents issued in April.

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National Program Manager GuidanceNew Tools and
Products to Increase Transparency

• Heard your concerns about difficulty in
  commenting on these documents
• Significant changes in FY 09 Guidance to
  increase
• Transparency
• Usability
• Opportunities for stakeholder involvement.
• Share these changes and discuss additional ideas
  and suggestions you have for continued
  improvements

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National Program Manager GuidanceNew Tools

• Checklists and Calendars highlight opportunities
  for meaningful State and Tribal interaction
• Revised schedule allows more time for stakeholder
  involvement
• Available State breakouts added to lists of
  annual commitments posted on Quickplace site
• Standardized templates display consistent
  information across NPM Guidances
• Annual commitment measures
• Key Changes from previous year
• Response to Comments summary

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National Program Manager GuidanceNew Products

• Enhanced use of website (more information and
  links)
• Detailed Response to Comments documents address
  all comments received
• Revised format for NPM Guidance documents
• Summary of Key Changes from last year
• Annual commitments reflect results of measures
  improvement

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National Program Managers Guidance Examples of
FY 2009 Response to Comments Summary
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Additional Areas for Collaboration Measures
Improvement EffortsIncreasing Efficiency and
Transparency

• Aligning measures and use them for multiple
  purposes (a clear line of sight)
• Linking resources to results (State Grant
  Template Measures)
• Draft annual commitment measure lists with
  available state breakouts posted on Quickplace
  site for State review.
• Continue looking for opportunities to better
  communicate the work of the States through the
  measures

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Ongoing State Involvement in Agency Planning
Full Text Draft Strategic Plan Publicly Released
(4/30)
Change Document Submissions Due (8/1)
Change Document Publicly Released (9/30)
FY10 Pres. Budget Submitted (?)
FY11 OMB Budget Submitted (9/14)
FY10 OMB Budget Submitted (9/8)
Negotiate FY09 Annual Commitments
FY09 PAR (11/15)
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Questions

• How do you want to engage in the Strategic Plan
  update process?
• How effective were the tools we developed this
  year for the NPM Guidance?
• What other tools or suggestions do you have to
  help your review and participation in the NPM
  guidance process?
• Are there any other areas where we can advance
  our joint planning efforts?

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This presentation can be found at

• http//www.epa.gov/cfo/npmguidance/