Sage Accpac 5'4 Financial Suite

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Sage Accpac 5.4Financial Suite

• Presented by Nancy Pearce

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General Ledger

• New in 5.4 - Account Groups icon
• Allows creation of an unlimited number Accounts
  Groups and Sorting Orders to create finer
  divisions for your business reports
• Available in ERP 200 and 500, 100 uses Standard
  Groups.
• Financial Reporter QuikBal and QuikInc reports
  can be easily altered to include new Account
  Groups and summarize by Account Group
• Trial Balance or Transaction Listing reports can
  be run by Account Group or Sort Code Range
• Various Account Groups can have the same Sort
  Code
• New Account Group codes can have a maximum of 12
  characters
• Change the description of the standard Account
  Groups
• Delete Account Groups

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Use Account Groups must be turned on in GL
Options, Account
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Standard Account Groups have been given
numbersie Current Assets 01
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Create new Account GroupsG/L SetupAccount Groups
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• New Accounts can consist of alphabetical or
  numerical characters, or a combination, can have
  a maximum of 12 characters (ie OFFICEEXP)
• The sample account groups are labelled 01 to 16
  you can continue with the numbering system or
  create one of your own.
• If an account does not have a specified Account
  Group, it will belong to a new standard blank
  account group called Unclassified Accounts
  Group with the Sort Code of ZZZZZZZ
• Change the description of the standard Account
  Groups
• Delete Account Groups

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• Additional field Sort Code used to specify the
  sort order or to sort Account Groups together
• Change Sort Codes button to change the order that
  accounts appear or to insert new account groups
  within an existing order.

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Change Sort Codes - Use New Sort Code List
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Using Account Groups or Sort Orders as report
criteria onTrial Balance and Transaction Listing
reports
Account Group 01 to 01 will not include the new
Receivables Account Group 20
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Select Account Groups By Sort Code Range option
This Sort Code range will include the new
Receivables Group code 20 which has Sort Code 01
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Alter the Financial Reporter QuikBal and QuikInc
to meet your specific business needs

• Added more Account Group lines
• Added a general description instead of the
  Account Description
• Changed column D to Total instead of report
  Details by Account

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New in 5.4 Improved integration with General
Ledger from the sub ledgers

• From within the subledger Setup (ie Accounts
  Payable)
• Choose G/L Integration
• Post General Ledger batches automatically

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Transactions page - Include additional fields in
the General Ledger batch
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Click on a Transaction Type and click Open
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• G/L Entry Description Field seen in G/L Batch
  and on Batch List report
• G/L Detail Reference Field 2nd line on GL
  Transaction Listing report
• G/L Detail Description Field 1st line on GL
  Trans action Listing report
• G/L Detail Comment Field Comment field on
  detail lines in G/L Batch List only
• Transaction Listing report has 40 characters
  available for these details before truncating.
• Focus on making the changes to the Detail
  Transaction Types as this will include the G/L
  detail lines. Otherwise, only the control
  accounts will have the new fields.

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Accounts Payable

• Invoice Entry Screen
• Settings - Quick Entry Mode allows you to choose
  fields to copy to the next entry
• Keeps the same Vendor code and document type
• Options to select other fields
• Also available in AR Invoice Entry

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Payment Entry Screen

• Cash Invoices Misc. Payment now allows entry
  of an invoice (with taxes) to a Vendor and apply
  a payment at the same time for on-the-spot
  settlement of a Cash Invoice
• This feature is also available in Accounts
  Receivable Receipt Entry

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• Reversal of these Misc. Payments will behave the
  same as if an invoice and a payment had been made
  separately only the Payment is reversed, the
  Invoice remains as unpaid
• Reversal of Misc. Payments entered without a
  Vendor behave as before both the payment and the
  GL disbursement are reversed.
• Misc. Payments to a Vendor are not tracked
  differently, they are treated as two separate
  entries Invoice and Payment

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Accounts Receivable

• Receipt Entry Screen
• Deposits are now reported to Bank Services at
  entry level instead of batch level to allow
  reconciliation by individual deposit entry. The
  entry date, not the batch date will be used to
  determine the bank statement period it will show
  in

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• For Example
• Batch date September
• Entry 1 date August 200.00
• Entry 2 date June 100.00
• June Bank Reconciliation will show the Batch date
  of September but only 100.00
• August Bank Reconciliation will show the Batch
  date of September and 300.00

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Receipt Printing

• Print a Receipt from a Receipt Entry
• Detail format is similar to a Statement, showing
  the Invoices paid
• Summary format shows only the amount received,
  not what it was applied to

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Refunds to Customers

• Process a refund for customers using the Customer
  Refunds feature and specify the receipt method
  cheque, cash, or credit card.
• Use the Refund Inquiry screen for lookups.

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• A credit amount must exist
• Print the cheque directly from AR Refund Entry or
  the AR Refund Batch List

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Tips and Tricks

• Use the Quick Mode on GL Entries to repeat the
  Reference and Description on the next line
• Finders Go to Filter First
• Print Destination Letter in 5.3 and higher
• Enter key in data entry grids

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Help!

• Your Accpac manuals are available from Help,
  Online Documentation or Start Menu
• Per installed module
• User Guide

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Questions?