HR Document Management System

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DOCUMENT MANAGEMENT SOFTWARE FOR ACCOUNTING
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Challenges of a HR Department

• Document driven industry, must deal with
  thousands of documents on a daily basis.
• Endless forms to fill, copies of proofs to be
  preserved, and documentation to process
• Working with an insecure repository or just email
  just too risky
• Not adopting a streamlined process of document
  management can have serious negative
  consequences.
• Sheer abundance of paper creates challenges
  from new employee hiring to managing existing
  employees.
• Inefficiencies and redundancies lead to errors,
  costs and delays.
• Effective and secure collaboration on critical
  business content.

DOCUMENT MANAGEMENT SOFTWARE FOR HR
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Challenges of a HR Department

• Big responsibility of taking care of huge number
  of documents such as company policies, contracts,
  employee proofs, employee agreements, forms etc.
• Need to handle employee documents efficiently and
  quickly.
• Stay in compliance with regulations providing
  secure, audited and unalterable access to
  financial and medical records that must remain
  secure for years.
• Huge storage, courier and handling costs incurred
  when passing on information.
• Integrating existing business applications so
  that documents can be accessed from any
  applications.

DOCUMENT MANAGEMENT SOFTWARE FOR HR
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How can a DMS Help?

• A Document Management System, helps in much more
  than managing documents. HR departments adopt
  this technological solution to improve their
  performance and services, reduce the risk of
  misuse of their documents and meet regulatory
  requirements.
• It offers a structured environment to integrate
  all data and make it readily available. It allows
  making regular quality checks with tools like
  version control and prevents data exploitation
  with the help of security tools.

• HR departments are striving for higher corporate
  accountability and governance in the face of
  stricter regulatory requirements and rising
  employee expectations. Document management system
  allows them to meet numerous compliance mandates.
• You can have a centralized repository to store
  the document. Without a centralized repository,
  employees dont have access to latest versions or
  files and need a longer turnaround time.

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How can a DMS Help?

• Collaboration tools such as shared repository,
  concurrent access to documents improve
  collaboration between employees. All paper
  documents can be scanned and indexed, so that you
  never lose a document again.
• Search tools such as full text search, keyword
  search, date, name, metadata search allow
  employees to find documents quickly improve their
  response turnaround time.
• Simple workflow features such as document
  routing, task notification and alerts help in
  timely completion of tasks.
• Having a controlled environment, where users or
  groups of users are pre-authorized to view or
  modify certain documents role-based rights to
  allow viewing and editing but not exporting or
  deleting documents, etc. prevent misuse of
  documents, reducing the risk of fraudulent
  claims.

DOCUMENT MANAGEMENT SOFTWARE FOR HR
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GLOBODOX The Solution

• GLOBODOX allows you to scan every document stored
  in the repository including image and PDF files
  with its built-in Optical Character Recognition
  (OCR) extractor.
• HR department has scores of files, documents,
  reports, medical records, ID proofs and other
  related documents submitted by the employees.
  These records can be easily organized by adding
  links to multiple documents with GLOBODOX.
• GLOBODOX offers you multiple indexing and
  annotation features which allow you to comment
  directly over an image and to write notes when
  working on a claim settlement.

• GLOBODOX comes with complete Workflow integration
  which allows you to replicate your day-to-day
  business processes. You can easily automate,
  approve and notify the claims settlement process
  at your office with powerful GLOBODOX features.
• GLOBODOX can be used to create tasks, messages
  notifications which is sent to an email address.
  This will allow to create auto notification for
  processes you want to keep a check on.
• As a part of the workflow designed, GLOBODOX
  allows you to add a stamp, signature to a
  document automatically making the manual printing
  and handwritten signature approval process
  redundant.

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GLOBODOX The Solution

• GLOBODOX allows you to capture and import email
  messages and attachments, along with their
  indexing information like sender name, date,
  time, etc. This feature is extremely valuable for
  single-purpose inboxes like a dedicated human
  resource inbox for resumes.
• Since documents are stored for a long time in the
  HR department, you would want the data to be
  protected. The data encryption feature by
  GLOBODOX will encrypt your documents using
  industry standard strong encryption algorithms
  such AES, Blowfish and Triple-DES.
• GLOBODOX offers you multiple indexing and
  annotation features which allow you to comment
  directly over an image and to write notes when
  working on a employee documentation.

• GLOBODOX helps you organize your documents,
  improving efficiency and reducing costs. Paper
  document storage and printing costs are the
  invisible costs in the industry which always
  remain unaccounted.
• GLOBODOX improves efficiency of your field
  operatives by making company data accessible on
  the mobile platform. The GLOBODOX app for iOS and
  Android is a secured way of managing data
  remotely.
• GLOBODOX allows HR to focus on their
  responsibilities by processing documents
  quickly, accurately and compliantly.

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GLOBODOX Preview
Easy way to share, restrict documents with other
users
Easy way to scan documents
Search documents quickly
Add tags to a document
Folders to organize documents
Index your documents to find it later
DOCUMENT MANAGEMENT SOFTWARE FOR HR
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GLOBODOX Pays For Itself

• The average cost to process a single invoice
  manually is 24. With the help of GLOBODOX you
  can automate the process to handle invoices which
  in turn reduces your processing cost drastically.
  
• Organizations on average spend as much as 20 in
  labour costs to file a document, approximately
  120 to find misfiled documents, and 220 to
  reproduce lost documents. Using GLOBODOX, just
  imagine how much money you are going to save.
• Of all documents, 7.5 get lost 3 of the
  remainder get misfiled. By implementing GLOBODOX
  you can avoid losing 7.5 of company documents
  and completely free yourself from the hassles and
  stress that comes with losing important
  documents.
• Professionals spend 515 of their time reading
  information, but up to 50 looking for it. With
  GLOBODOX you can find documents immediately, your
  employees can use the saved time for productive
  work.
• Sources IOMA PricewaterhouseCoopers

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Our Satisfied Customers

• NASA, USA
• FDA,, USA
• Hutch, Sri Lanka
• BDF Ltd, Rwanda
• Toyota Nigeria Limited
• National Public Prosecution Authority, Rwanda
• Code of Conduct Bureau, Nigeria
• Ghana Shipping Authorities
• American Mission Hospital, Bahrain
• Muscat Securities Market, Oman
• Development Bank of Philippines
• Ministry of Health, Rwanda
• Securities And Exchange Commission, Philippines

• Colombo Stock Exchange, Sri Lanka
• Beneficial Life Insurance Co. Philippines
• Presidential Management Staff, Philippines
• Sri Lanka Navy
• Philippines Navy
• National Archives of the Philippines
• Hutch, Sri Lanka
• Tata Industries Limited, India
• Rashtriya Chemical Fertilizers, India
• KPMG, Australia
• Food Drug Administration, USA

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About GLOBODOX
DOCUMENT MANAGEMENT SOFTWARE FOR HR

• We help businesses worldwide in achieving a truly
  paperless work environment
• 22 years of excellence in providing document
  management software around the globe
• Established customer base across the United
  States and 60 other countries
• Proven solution which easily scales from small
  organizations to large enterprises

Contact us at sales_at_globodox.com Website
https//www.globodox.com/ For more information
on HR Document Management Software
DOCUMENT MANAGEMENT SOFTWARE FOR HR