Benefits of Software Asset Management to A Business

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Benefits of Software Asset Management to A
Business
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In the present business world, Companies are
increasingly becoming dependent on Information
technology. In this scenario, it is vital to
manage IT resources efficiently. The deep
integration of IT in the organisations
functioning has created a need for a compact IT
management mechanism. Herein comes the role
of Software Asset Management.
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What is Software Asset Management?

• Software Asset Management is a vital part of the
  discipline of IT Asset Management. In layman
  terms, SAM is the total of processes and
  infrastructure in the effective management of a
  Companys software resources. SAM aims to reduce
  IT costs, enhancing IT responsiveness, and
  end-user productivity. It also plays a
  significant role in controlling the legal and
  business-related risks concerning software
  assets.

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What Are The Benefits Of Software Asset
Management?

• Benefits to The Business
• With the help of SAM, the entire software
  resources are organised and monitored in a better
  way. The system provides full visibility of the
  Companys software estate enabling effective
  management

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Compliance The organised software asset allows
the Company to renew software licenses on time.
That saves the Company from the fine and other
consequences related to non-compliance. The
automated system helps in prompt responses and
thus saves time and money both. Efficiency Compan
y has all updated and detailed records about the
software resources. And, SAM takes care of
license-related issues and is always ready for an
audit. The result of this is increased efficiency
in the overall functioning of the enterprise.
Also, the Company does not need to employ extra
resources for acquiring or renewing
licenses. Agility Whether it is for an audit or
clear records of the use of the software, the
Company is always ready and up to date with
software related data. As companies are becoming
increasingly dependent on software, this
ultimately makes the Company prompt and
efficient. Cost-effectiveness The whole process
of SAM results in the efficient management of IT
resources. It minimizes waste and gets rid of any
software not needed by the enterprise. All this
ultimately leads to cost-effectiveness.
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Benefits to the Different Departments Within an
Organisation

• IT Department
• SAM organises the entire IT resources of the
  Company, giving a clear picture of the real
  scenario. In other words, SAM helps decide the
  software future of the enterprise with the help
  of data regarding the installed, used, and unused
  software assets. With this, the IT department can
  quickly determine the software that should be
  upgraded, released, or procured for the proper
  functioning of the entire organization. Apart
  from the benefit of superior information and
  control on software assets, it also brings
  interdepartmental parity.

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• Legal Department
• Software vendors have a right to conduct a
  software compliance audit, and that can happen
  anytime. With SAM as a trusted partner, your
  Company will always be ready for unexpected
  reviews. Also, some vendors have a rule where
  your Company needs to conduct a self-audit once a
  year. In contrast to spreadsheets that can cause
  confusion resulting in loopholes, SAM makes
  everything readily available with a click.
• Procurement Department
• Just like a failed audit, being over licensed too
  results in a loss. SAM helps to get an accurate
  picture of the software needs of the
  organisation. As a result, the Company is in a
  better position for negotiations with software
  companies. The Company is well informed to renew
  licenses of the required software with the vendor
  and provide timely feedback to the vendor.
• HR Department
• SAM provides the data and transparency that helps
  monitor staff compliance with the organisational
  policy. It is an essential element in
  decentralized cloud technology, making it more
  efficient and minimizing costs.

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How to Benefit From SAM?

• Yes, SAM is useful in the times that are
  witnessing an IT revolution. But the fact is that
  preparing a perfect SAM program for your
  organisation might use up months and years of
  your IT department. Even after the system is in
  process, around 75 per cent of the SAM managers
  will end up spending a lot of time on
  transactional license management tasks including
• Understanding all small details of software
  agreements terms and metrics
• Developing a single compact software inventory
  for all software
• Integrating the procurements to utilization

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• So, it is best to leave the job of creating a
  customised SAM to an expert company. When you
  outsource the work to another company, your IT
  department can concentrate on efficiently
  managing the resources. The best solution is a
  single tool that can gather information from
  various sources, making available real-time data
  about the IT network. The customised SAM will
  enable detailed reporting on financial exposure,
  unused licenses, and so on. With an end to end
  SAM Platform, a Company can skillfully handle
  risk and compliance leading to the efficient
  management of software estate.

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