Project Management Software to keep schedule and costs on track | Kalpak Solutions

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Project Management Software to keep schedule and
costs on track Kalpak Solutions

• Kalpak Solutions - Best Project Management
  Software Company

https//www.kalpaksolutions.com/
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Project Management Software to keep schedule and
costs on track

• Consider executing the simplest of tasks we use
  project management without even realizing we are.
  Activities like planning, executing, monitoring
  and closing all are the essential parts of
  project management. Project management provides a
  systematic way to accomplish goals.
• In this PPT, will talk about the advantages of
  having project management software and it's
  process flow.

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Project management software can manage the
activities like planning, scheduling, cost
control and budget management, resource
allocation, communication, decision-making and
documentation.

• Please check the above process flow diagram, I
  have considered 3 entities Customer, Project
  Manager and Employees. Every entity's role is
  defined and will access the project management
  software for various inputs and outputs.

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• Process flow
• Customer will explain the scope to the project
  manager/concerned person.
• Project manager will add new/existing customer
  details in Project management software.
• Project manager will create the project, and will
  attach project scope documents.
• Depending on project type, the tasks will be
  created or will be taken from master data (if
  it's a reparative kind of project)
• Project will be divided into several tasks.
• Several tasks will be divided into several
  sub-tasks.
• Project managers will be able to assign tasks and
  or sub-tasks to employees from employee master
  data in project management software.

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• Project managers will be able to enter
  task/subtask completion dates.
• Employees will login with his/her credentials
  into project management software.
• Project management software will maintain the
  status of every individual sub-task like pending,
  completed, rejected with remark.
• Employee will change the status of sub-task after
  completing it, default status will be pending.
• Project manager will get automatic email/sms
  notification after completion of a particular
  sub-task, he will review it and change the status
  to approved/rejected with remarks.
• Set of sub-tasks will complete a task and
  similarly a set of tasks will complete a project.
• Project management software will send email/sms
  notification to client after completion of
  project. More

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• Advantages
• Universal Access. You and your team can manage
  tasks from any internet enabled computer.
• Centralized Project Management. Handle all
  aspects of managing multiple projects from a
  central online location.
• Integrated Collaboration Tools. Unlike other
  tools, you get a whole lot of integrated tools
  like document collaboration, workspaces,
  calendars, and email to synergize with project
  management.
• Create Tasks. Automate the project management
  process by creating unlimited projects, tasks and
  subtasks with name, description, status, dates
  etc.

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• Manage Responsibilities Permissions. Assigning
  responsibilities to employees for projects, tasks
  or subtasks with completion date. Easily manage
  viewing and modification for projects, tasks and
  subtasks for each teammate.
• Task Dependencies. Create elaborate precedence
  relationships between tasks in a project to
  reflect sophisticated real life projects.
• To Do Lists. 'To do' lists allow every team
  member to manage themselves with an easy view of
  which task has been assigned to him, they have
  completed or yet 'to do'. Various Project status
  can be maintained like info awaited, in
  progress, pending/hold, completed.
• Automatic Notifications. Automatically notify all
  involved parties of important events - a deadline
  is met, a task finished or a task assigned to
  somebody by email and sms.

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• I would like to mention that such kind of project
  management system is most suite for organizations
  who deliver the services through the medium of
  documents, designs, diagrams etc.
  Documents/drawings/images/design can be stored in
  project management software with Upload/download
  facility.
• Designing firms, law firms, accounting and
  taxation firms, structural designing firms who
  deliver cad drawings can make use of project
  management software to storetabl/backup complete
  work done by them. Read More -
  https//www.kalpaksolutions.com/article-project-ma
  nagement-software-to-keep-schedule-and-costs-on-tr
  ack.php

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• Thank You

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