Recorded Webinar-PowerPoint 2016 - 10 Tips to Master Presentations

1
PowerPoint 2016 10 Tips to Master Presentations
Julio Cruz
NetCom Learning
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1998-2018 NetCom Learning
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Agenda
   Introduction to Microsoft PowerPoint

Basic Tips

Components of Your PowerPoint Home Screen

Best Practices
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Introduction
  Most of us dont get what Microsoft PowerPoint
is all about.
  Like any presentation tool, it is meant to
enhance what the presenter
is saying. It is not a tool to do all the job for
the presenter.
  A PowerPoint presentation needs to work with
the creative
constraints of short attention spans.
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First of all Basic tips!
Use Simple, High- Quality Graphics Often and
in Place of Words
Keep Your Deck as Simple as Possible
Keep Each Slide to Just One Key Takeaway
Clean and Simple Formatting Will Take You Far
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AND THEN
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Components of Your PowerPoint Home Screen
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Building the Ultimate Quick Access Toolbar
   Click the white downwards-facing arrow above
your ribbon. Then click More
Commands ? Choose Commands from All Commands ?
Select and add your favorite commands.
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Use the Align Function
  Highlight your desired objects ? Format tab
in the ribbon ? Click
Align ? Select your preferred alignment
direction ? The objects will be aligned.
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Use the grids
  Its recommended switching on grid snapping
and viewing the grid, at
least while you're sketching things out
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Print hand-outs
  Use the '3 slides' configuration you'll find
it in the Print dialog under
the File menu
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Save Time with PowerPoint Designer
  You can also open it from Ribbon gt Design gt
Design Ideas.
  If you dont find it useful, go to File gt
Options gt General. Uncheck the box
that says Enable PowerPoint Designer.
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Save Time with PowerPoint Designer
  Designer uses cloud intelligence to analyze
and highlight the most
compelling portion of your images.
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Learn with Tell Me
  The Tell Me What to Do box is located above
the right side of the
Ribbon. Type what you want to do in this box, and
PowerPoint points you to the Ribbon button that
lets you do it.
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Power Search with Bing Insights
  Highlight a keyword and right-click
to use the Bing-powered Smart Lookup in
PowerPoint 2016 (Insights) to bring in search
results from the web.
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Power Search with Bing Insights
  You can also use Smart Lookup from the Ribbon
gt Review tab.
General tip try to avoid using it for image
searches. Finding
images to insert with the right Creative Commons
license
is
almost impossible via the search pane.
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Ink Your Equations
  From the Ribbon, go to Insert gt Equation gt Ink
Equation.
General Tip Use the Tell Me box to quickly get
to the Ink
Equation editor. Type Ink in the box
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Smoothly Animate with Morph Transitions
  Morph Transitions in PowerPoint
2016 is designed to make animations easier.
  An easy way is to duplicate the slide
and then move the object on the second slide to a
different place. You can also copy and paste
the object from one slide and add it to the next.
Then, with the second slide selected, go to
Transitions gt Morph
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Smoothly Animate with Morph Transitions
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Tell Beautiful Stories with Six New Chart Types
   Six new charts types Box and Whisker,
Treemap, Sunburst, Histogram, (and within
Histogram options, Pareto), and Waterfall give
the presenter more flexibility
General Tip For a given set of numbers,
Microsoft Office allows
you to change the chart types. But
ask
yourself
why the
is
the
chart
important
for
audience.
If possible, simplify the data and look
beyond charts.
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More Options with Preset Shapes
  Access the shapes and the Quick Styles from
the Drawing group on
the Home Tab. Alternatively, you can also go to
the Insert tab and draw a shape. This again
brings up the Shape Styles under a Drawing tab.
General Tip The new presets with
transparent
and useful
semi-transparent
fills
are
for
creating overlays over another image.
neat
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Show Them Better with Screen Recordings
  Go to Insert gt Screen Recording.
Use the Windows button Shift Q shortcut to
stop the
recording and insert the video on your current
slide
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Present on Larger High-Def Screens
   When you export your presentation as a video,
you can create a file with
resolution as high as 1920 x 1080 and display it
cleanly on an HDTV, projector, or a computer
monitor.
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Random text
  Just click inside a text box, type rand(),
then hit Enter to generate a
passage of text, or use lorem() to bring up some
standard 'lorem ipsum' filler.
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Selection skills
  Effective PowerPoint users tend to work with
the selection pane open
to counter this problem. Go to Home gt Select gt
Selection Pane to open it.
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Embed web video
  Draw a box where you'd like the video to be,
go to Insert gt Video gt
Online Video
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Use SmartArt to Give Life to Boring Bullets

Select the text box with the bullets ? Under
Home in the ribbon, Select Convert to
SmartArt ? Hover over different SmartArt options
to see your bullets transformed ? Select
whichever SmartArt you Like
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Don't Get Caught Using an Off-Brand Shade

Select the text box you want to change ? Click on
the coloring format ? Select the eyedropper tool
? Using the eyedropper tool, hover over the color
you want to mimic ? When the colors identificatio
n appears, click the color you want
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Weird Background Color in Your Photo? Here's How
to Fix It.

Click on the image you want to change ? Select
the Format tab in the ribbon ? Click
Remove Background ? Fix any portions that were
not perfectly removed ? Click outside the image
when youre ready
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Best practices
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Use this Method to Ensure Polished, Professional
Tables
  Select the entire data table ? Layout tab in
the Ribbon ? Click
Distribute Rows and Distribute columns.
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Slide Templates and Presentation Graphics for
Common Concepts
  Sample Gantt Chart
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Slide Templates and Presentation Graphics for
Common Concepts
  Sample Organizational Chart
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Slide Templates and Presentation Graphics for
Common Concepts
  Sample Process Flow Chart
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Slide Templates and Presentation Graphics for
Common Concepts
  Sample Harvey Balls Display
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Help the Audience Navigate Complexity by Driving
Your Point Home
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Recorded Webinar Video
To watch the recorded webinar video for live
demos, please access the link https//bit.ly/2POx
i3C
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About NetCom Learning
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PowerPoint Level 1 (2016/2013/2010)
- Class scheduled on Oct 11
PowerPoint Level 2 (2016/2013/2010)
- Class scheduled on Oct 12
PowerPoint 2016 Combo
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Promotions
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Networking, to Application Development, to
Design, to Business Process Application all
classes delivered by top-notch instructors in
in-person Instructor-led Classroom or Live
Online. And after you train, treat yourself with
Gift Card rewards. Learn More
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THANKYOU !!!
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