What is an Application Tracking System (ATS) And Why Do You Need One? (1)

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What is an Application Tracking System (ATS)
And Why Do You Need One?
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(No Transcript)
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ATS services do all the sifting and sorting work
for you, so you can avoid the feeling of resume
overload. You set up your application for
potential candidates to fill out and the software
will scan and separate them using a grading
system that identifies the top candidates. -Mashab
le

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What is an ATS?
An ATS or Applicant Tracking System is a software
that assists internal HR departments of
companies, recruitment agencies or individual
placement consultants in optimizing and tracking
their recruitment process, finding talented
candidates and close more jobs. ATS helps in
streamlining the job openings and the number of
applications that a recruiter receives. This can
be intimidating when parsing through innumerable
applications manually, for a particular job
opening. An ATS automates all the manual tasks
thereby saving a recruiters precious time that
can be devoted to other critical tasks like
interviewing candidates.
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Who is it meant for?
An ATS is meant for recruitment agencies or HR
of any organization which is engaged in
recruiting candidates in large numbers.
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Corporate HR Departments
In large organizations, an ATS can prove to be a
blessing in disguise in finding the right
candidate at a faster pace. In fact, 75 percent
of big companies use an ATS before a resume gets
in the hands of a recruiter. There is evidence
that mid-sized companies are also adopting this
practice. ATS can assist HR of these big
organizations in posting the requirements on all
relevant websites and social media sites to reach
out a wider pool of candidates. It is even
possible for the HR to track applications
received from various sources encompassing
internal employee references which forms a major
chunk of applications for any large organization.
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Recruitment Agencies
Recruitment agencies have multiple requests for
multiple positions from various clients. An ATS
helps in managing multiple jobs from multiple
clients as well as candidate profiles acquired
from multiple sources. What sets the hiring
process different for recruitment agencies is the
need for faster sourcing of candidates and a
seamless process for submitting candidates to the
client without much manual effort. And this is
where an ATS built for recruitment agencies can
make all the difference.
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Why do you need an ATS?
An Applicant Tracking System can help recruiters
in many ways. Given below are some of these
benefits
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1. Sourcing More Candidates
One of the most important tasks of a recruiter is
to gather as many resumes as possible within the
stipulated time. An ATS can help in this process
by providing multiple ways of sourcing candidate
profiles easily. For example, RecruitX lets you
source candidates from job portals and Linkedin
in one click through its Chrome extension. Just
click on the add button in the extension the
moment you see a profile and the candidate is
parsed and added to your RecruitX dashboard. Can
sourcing candidates be simpler than this?
2. Shortlist Candidates
The ATS helps you track and update each
applicant, assess whether the candidate is the
right fit for the job or not. The system has been
designed in such a way that you can have a custom
input forms. For example If one needs a list of
candidates with a particular skill set with an
experience that calls for the candidate to have
worked in multiple platforms and in a particular
country, the ATS will help you achieve this in no
time. It can also help with pre-screening
questions and response tracking.
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3. Aggregating Resumes
A job opening is not only posted on sites,
sometimes it is sent to the recruiter directly.
Some resumes which have been received in the past
and have not been shortlisted earlier are perched
safely in the folders of the desktop/laptop. With
ATS, rummaging through these folders manually is
not required. With an ATS, you would have all
your resumes nicely organized in your candidate
pool. You can then add any of these candidates
easily to a new job within seconds.
4. Candidate Communications
The ATS tool enables tracking across all
communications exchanged between the candidate
and the recruiter. Right from scheduling the
interviews to on-boarding of the employment, the
recruiter can refer back to any email
communication without the need to check emails,
which otherwise gets buried amongst hundreds of
others emails. Not just that, an ATS will also
help you send bulk emails easily saving you lot
of time and effort spent otherwise on reaching
out to each candidate separately.
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5. Managing Subcontractors
Sometimes the need to subcontract the hiring
process to a vendor is inevitable. This calls for
a dedicated module to manage the submissions of
candidates from these vendors. Thus, enabling the
audit trails and avoid confusion that may pop up
due to human error. ATS helps in vendor
management efficiently enhancing not only the
experience but in building the relationship with
the vendor for future transactions effectively.
6. Data Analysis and Metrics
A good ATS has the ability to pull data that
gives an insight on the efficiency of the entire
recruitment process how many jobs were closed
on time, how many jobs were not, how fast was the
recruitment cycle, how many candidates were
communicated with and when amongst others. The
good thing about using a software for your
recruitment is that you dont have to do
guesswork when it comes to tracking the process
and its efficiency. The software does it for you
24X7.
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7. Holistic Approach
Without an integrated system, the hiring
experience is sure to be a nightmare for
recruiters and the candidates alike. With ATS,
the need to update different software for
different needs is eliminated. It serves as a
single point update for all your recruitment
needs. Simply put, an Applicant Tracking System
automates the recruitment process. It enables the
selection process to be analytical and assists it
in a variety of ways. Its efficiency results in
the elimination of unwanted steps in the process
and automation of steps which are mundane and
repetitive. If you are a busy recruiter handling
a large number of jobs manually, its high time
you signed up for an ATS.
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