How to Edit or Delete QuickBooks Paychecks on QuickBooks Payroll

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How to Edit or Delete QuickBooks Paychecks on
QuickBooks Payroll
Presented By QuickBooks ProAdvisor WizExpert
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• How to Edit or Delete QuickBooks Paycheck on
  QuickBooks Payroll

Overview If a paycheck has not been transmitted
to the payroll service, and contains wrong
information or is a duplicate, you can edit,
delete or change the direct deposit
paychecks. Details Follow the instructions
provided below to delete, edit or change the
paycheck's Bank Account, Memo, Job or Class
fields. Back up your company file. If you have
not sent the payroll, delete the paycheck instead
of voiding it so you are not charged a per check
charge. If payroll has been sent and the only
thing incorrect is the check number, do not void.
Follow this link to instructions on how to change
a check number. Note Do not follow this
procedure if you have Direct Deposit or
QuickBooks Desktop Payroll Assisted and have
already sent your payroll to the Payroll Service.
Instead, view your options for voiding and
deleting paychecks.
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• QuickBooks Desktop Payroll Basic, Standard, or
  Enhanced
• Void a paycheck
• Change your Direct Deposit bank account
• QuickBooks Desktop Payroll Assisted
• Void, cancel, or recall an QuickBooks Desktop
  Payroll Assisted check
• Change bank account for QuickBooks Desktop
  Payroll Assisted service deducti

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• Locate the paycheck
• If you know the employee's name
• Click the Employees drop-down menu, and select
  Employee Center.
• Select the employee's name, to the right, under
  the Reports for this Employee menu select
  QuickReport.
• Click the Dates drop-down arrow and select All
  (or, if you know the date of the paycheck, enter
  that date in the Fromand To fields). This report
  displays all the payroll transactions for the
  selected employee.
• Look for a line entry for the incorrect paycheck
  in the report, and double-click the entry to
  display the paycheck.
• If you don't know the employee's name
• From the Reports menu, select Employees and
  Payroll, choose Payroll Transactions by Payee.
• Click the Dates drop-down arrow and select All
  (or, if you know the approximate creation date of
  the check, enter a date range in the From and To
  fields). This report displays all the payroll
  transactions for the selected employee.
• To ensure that you have the correct paycheck,
  double-click each paycheck to display and review
  the entire check.
• When you find the incorrect paycheck,
  double-click to open.

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• Edit the paycheck
• To edit the paycheck
• Locate and open the paycheck.
• On the check face, change (if needed) the date or
  check number.
• Click Paycheck Detail to edit or delete amounts
  for individual Payroll Items (salary, taxes
  withheld, etc.) and Pay Period.
• When you have made all your changes, click OK.
• Click on Save Close button. A pop-up window
  will notify you that you have changed the
  transaction and will ask you whether you want to
  record the changes. Click on Yes to save the
  changes.

Contact us for QuickBooks Payroll Support
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• To edit the earnings items after payroll has been
  submitted to Intuit
• You can edit the earnings items (even after
  payroll has been submitted to Intuit) as long as
  it doesn't affect the Gross or Net amounts of a
  check. For example, if the Job costing is
  incorrect, and you need to split the wages, you
  can edit the check and correct the numbers. The
  Net Pay Lock error may appear, but if you select
  No, the change will remain.

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• Delete
• To delete a paycheck
• Locate and open the paycheck.
• Click the Edit menu and select Delete Paycheck
  (or Ctrl D on your keyboard).
• The message Are you sure you want to delete this
  paycheck? message will appear. Click OK to
  permanently delete the transaction.
• If a paycheck has been deleted in error, the
  paycheck can be retrieved by restoring the
  back-up copy saved or by pulling-up the Audit
  Trail. To open the Audit Trail Report, go to
  Reports gt Accountant and Taxes gt Audit Trail Rep
  ort.

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• Delete or void a payroll liability check.
• Note Do not void liability checks from the
  QuickBooks Desktop Payroll service.
• Look or search for the liability check in the
  check register by clicking Banking on the top
  menu bar and select Use Register
• Select the Bank Account if prompted.
• Locate the Liability check. (It should have the
  LIAB CHK as type.)
• Double-click on the liability check to edit it.
• Click Edit from the top menu bar and select
  Delete Liability Check or Void Liability Check.
• Deleting or voiding the liability check will
  cause the liabilities paid on the check to show
  as due.

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ks-paychecks-and-liability-checks