Title: Top 10 Reasons Why The Government Should Adopt Video Conferencing
1Top 10 Reasons Why The Government Should Adopt
Video Conferencing Communication is a fundamental
need of all government bodies. Be it electoral
propaganda or even the inter-departmental
exchanges of ideas all moves are guided by
effective and thoughtful communication.
Traditional modes used to strangulate smooth
communication under heaps of papers and old
files. Fortunately, some best video c onferenc
ing tools have crept in slowly so as to change
the situation for government agencies.
(https//www.eztalks.c om/ ) Every person, from
individuals to the enterprises is benefiting
significantly from the explosion of high quality
and affordable video c onferenc ing hardw are and
softw are options. The government agencies are no
different. By adopting video conferencing as one
of the major communication channels, the
government will certainly benefit a lot. While
cutting travel costs has been one of the main
reasons for government video conferencing, there
are still more benefits to this technology
besides cost reduction alone. Here are the ways
in which government can benefit from video
conferencing
Top 10 Reasons Why Conferencing
The Government
Should
Adopt
Video
1. Work-Life Balance Perhaps one of the main
important benefits that video c onferenc ing
offers to the government is the ability to
improve the work life balance. Video conferencing
for government allows individuals to work from
home and still manage to connect with their teams
and co-workers. This kind of remote work
environment usually elevates quality of life.
How? The remote work environment reduces the
work-induced stress, it allows staff members more
flexibility to deal with personal or family
issues (while still remaining connected), and
also saves valuable money (and time) spent
commuting. Healthy
2- work life balance improves morale, job loyalty
and performance making it a good investment from
both the employees' and organizational
perspective. - ezTalks Meetings is among of the best video
conferencing solutions in the market that
enhances work-life balance. The professional
features makes it stand out from the other video
conferencing - solutions. Based on its crystal-clear audio
quality and ultra-high-definition video, ezTalks
Meetings provides governments with a real video
conferencing experience. This makes it easier to
have virtual - meetings with partners and colleagues around the
globe. - Better collaboration
- Government video conferencing allows workers to
collaborate with one another seamlessly and
securely. An increased number of government
employees are in the fields, serving citizens
directly, going about to combat crisis
situations, tracking the progress of their
regions or attending important meetings. This
out-of-office nature of their job requires them
to have an effective system that they can use to
collaborate with other teams on-the-fly. - Since telepres enc e and HD videoconferencing can
replicate the face-to-face meetings effectively,
government agencies located across the country
and even abroad can collaborate easily in
real-time, from any place where Internet
connection exists. - Efficient Use of Man Hours
- Traveling, commuting and schedule difficulties
usually cost more as compared to direct capital.
In addition, they also create additional costs in
other ways, most especially in terms of the
man-hours one of the most important resources
for the government. A bailiff who's transferring
a prisoner to a given meeting or even a lawyer
charging for his/her time to travel are certainly
entitled to a certain amount of compensation.
However, what if there wasn't any need to spend
time travelling, and simply clock in - when a meeting starts? This reduction in travel
costs saves money making it one of the most
important benefits of video conferencing for
government. - Better public interactions
- Government video conferencing has bridged the gap
between the rulers and the ruled. With video
conferencing, public sectors representatives are
now able to communicate directly with the public,
answer their questions and also explain their own
stands. This will certainly work well to sort out
mass grievances. - Cost-effective legal processes
- Incorporating videoconferencing in the justice
system allows the government to save a
significant amount of the taxpayer's money. Using
video conferencing can eliminate the need for
transporting inmates from the prison to the
courthouse during trials. In addition, public
defenders can also communicate efficiently with
their customers on matters like inmate bail
applications, hearings and several other
nominated court matters, without necessarily
having to travel.
3- Citizen-Facing Communication
- Interactive government video conferencing does
not t just offer benefits in regard to
inter-office communications, or the mobile c
ollaborat ions in between government employees.
It is also a very important tool for involvement
of citizens. Town hall meetings and several other
public events usually suffer from low attendance
which in turn results into subpar citizen
engagement. Video conferencing for government
makes it possible for these citizens to
participate in a dialogue with their government
representatives and in turn make their voices
known, anywhere, any time. - Improved work environment
- Since most government sectors are accepting
enterprise mobility, work from home and remote
working cultures are coming in as well. Workers
can nowadays collaborate with their work mates or
teams even from homes. This latest development
has controlled work-stress while still helping
them to have a good life transforming workers
into happy employees. - First response and public safety communications
- Video c ommunic ations usually help to improve
the emergency response times. Moreover, it allows
teams to make quick operational decisions during
the critical situations, including critical needs
assessment, crisis communications, preparedness
and response training, emergency management, and
ensuring the safety of citizens during an
emergency. - Mobility and Flexibility
- Mobility and flexibility more so as a wide
variety of mobile v ideo c onferenc ing softw are
become availableis a big plus as well. No longer
does a meeting have to be delayed as a result of
travel and time restrictions that are imposed on
in-person conferencing solutions. No longer can a
key player be excluded from contributing his/her
knowledge due to a conflicting schedule or
geographical distance. The increased mobility and
flexibility has made video conferencing for
government to become a necessity. - Increased inter-departmental collaboration
- Departments in the private sector usually have
distinct roles that could be interrelated yet
they have different operational regions.
Increased collaboration among government
departments has only been possible via video
conferencing. Each and every department is
nowadays aware of the progress of projects and
the roles of associates involved. - Conclusion
- Just like the private sector, government
organizations are also faced with making better
management decisions, faster, and with few
resources. With trends such as BYOD and remote
work making rapid inroads into the public sector
workplaces, collaboration nowadays needs to
happen far beyond the 4 walls of a traditional
conference room. Government video conferencing
can certainly take care of all these requirements
while still reducing the overall costs of
operation. - From https //www.e ztalks .com/vide o-confe re
nce /10-re as ons -why-gove rnme nt -s houl d-a
dopt-vide o-confere ncing.html