What do you look for when you are proofreading?

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Title
What Do You Look for When You Are Proofreading?
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• Proofreading is the final stage of the editing
  process. No matter what type of content youre
  creatingwhether an article, a book, a press
  release, or even an e-mailyou can benefit by
  using proofreading to help you keep from
  confusing your readers or making embarrassing
  errors.

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Typos
When proofreading, keep an eye out for
typographical errors, or typosmistakes made
while typing your work. Read slowly, seeing each
word individually instead of quickly moving
through the sentences. Remember that words in
which one or two letters are swapped might look
correct if youre reading quickly. Also, look for
sentences, incomplete or otherwise, that might
confuse readers.
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Spelling

• Computer spell-checkers can catch many obvious
  typos, but they wont highlight words that youve
  spelled correctly but that you havent used
  correctly. When rereading your work, use a
  dictionary to look up words that look strange in
  context. Also, watch for incorrect use of
  homophones such as its/its, your/youre, and
  their/theyre/there. Youll want to check your
  capitalization, too. Some professional
  proofreaders will even read a work backward, from
  the last word on a page to the first, to avoid
  getting swept up in the meaning and losing focus
  on errors.

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Grammar

• Youll need to slowly reread your work if you
  want to catch grammatical mistakes. Computerized
  grammar-checkers wont catch every grammar error,
  so youll need to look for run-on sentences and
  break them into two sentences while also
  confirming such grammar basics as noun and
  pronoun agreement, parallel structure, and
  punctuation. As you go, watch for overuse of the
  passive voice, changing it to the active voice to
  help readers stay in the action.

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Consistency

• When proofreading for inconsistencies, be sure
  that things such as proper names are used the
  same way throughout. Also proofread for
  grammatical person consistencymaking sure your
  writing doesnt switch between second person and
  third person, for example. Youll also want to
  look for look for contradictory statements,
  whether implicit or explicit. Be sure, too, that
  youve kept fonts and type sizes consistent
  throughout your work, and watch for missing or
  extra spaces between words. Youll also need to
  check headers, footers, and page numbers. But
  before your final read-through, consider taking a
  break. Getting away from your writing can help
  clear your mind so that you dont miss as many
  errors later.

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