New sds format in electronic format makes life easier for everyone in the chain

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New SDS Format in Electronic Format Makes Life
Easier for Everyone in the Chain
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• From June 1st 2015 manufacturers, dealers and
  exporters of chemicals are required to comply
  with the new safety data sheet standard
  implemented by OSHA in the US. The harmonized new
  format has 16 sections covering various topics
  such as identification, hazard, composition,
  fire-fighting, first-aid, accidental release
  measures, handling, storage, personal protection,
  doxological and environmental information and
  stability of a chemical. Existing MSDS must be
  converged to the new format and, if need be, a
  new data sheet may be compiled if a chemical is
  differently classified.

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• The traditional method is to supply the new SDS
  format along with the chemicals. Downstream
  handlers may include transporters, storage
  sections of cargo handlers, importers and their
  end users. Each one must have a copy and those in
  charge are required to inform and train workers
  about hazards and to take remedial measures.
  Product containers carry labels. Besides, printed
  sheets are also made available. The trouble with
  printed SDS is that copies tend to be misplaced,
  they may not be easily accessible when required
  and paper can be torn and it may even be thrown
  away. Just one copy on the production floor or
  handling area may not be sufficient.
  Transitioning the new data sheets to totally
  electronic data format is a much better option
  and makes life easier for everyone for a number
  of reasons.

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• The use of tablets and smart phones is widely
  prevalent in industry. Supervisors and key
  personnel do carry tablets and workers usually
  are equipped with smart phones. Besides, the
  storage or processing area may have computer
  terminals distributed over the area in a
  networked fashion. Storing SDS in electronic
  format gives quick and easy access to just about
  anyone who wishes to find any specific
  information related to the product. This assumes
  more importance in the case of storage and
  logistics where transporters and their staff must
  handle different types of chemicals. In such
  cases paper records are difficult to access when
  needed. A personal device or a computer system
  can store thousands of SDS and any specific data
  sheet can be brought up within seconds. Workers
  can use their smart phones or tablets for the
  same purpose and remain well informed.

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• An end user receives one copy of the new SDS. He
  may or may not make copies and distribute to all
  workers and workers may or may not preserve
  printed sheets. However, when data resides in
  terminals and portable devices it can always be
  referred to as and when anyone in the chain
  requires information. For example, a chemical may
  be spilled or there may be a small fire or a
  worker may come in contact with the chemical. In
  all such instances easy and quick access to
  electronic data can make a meaningful difference
  to response quality.
• It is for organizations to decide whether data
  should be stored in the cloud and made available
  through the internet or whether they should store
  data in a central server and make it available
  over Wi-Fi to the terminals and portable devices
  in use. Regardless, electronic SDS does make life
  better for users in all situations.

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