How to create a sustainable business event

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Events
Corporate
Topic How to create a sustainable business event
IE
July 2016
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Protecting our environment and creating
sustainability within our community is vital for
our future!   Sustainability should be a priority
when planning a corporate event or
conference.   10 tips for creating a sustainable
business event!
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• 1. Use an event application
•  
• Via user-friendly technology, distributing
  content to delegates can be not only sustainable
  but more cost effective
• Event apps are one way you can provide easy
  access to your conference content, event news,
  sponsor advertising, speaker biographies and
  transport information

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• 2. Use an online event survey
•  
• Using digital platforms such as online surveys
  will also significantly reduce the amount of
  printing
• Online surveys can also bring interactivity to
  your event planning, create audience engagement
  and enable you to tailor content to the
  requirements of your delegates.

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• 3. Use mobile ticketing
•  
• The use of hard copy entry tickets is reducing
  for events around the world through mobile
  technology
• Why not incorporate this into your next business
  event through a QR code ticketing system
• Not only will it help create a more sustainable
  event, but it enables an efficient check-in and
  check-out system for delegates and will enable
  you to quickly report on attendance.

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• 4. Venue close to public transport
•  
• Choosing a great venue is an important decision
  for any professional event planner, but how can
  you ensure that your choice is sustainable?
• Choosing a venue that is close to public
  transport is one good way
• You can then encourage delegates to use public
  transport as a travel option and promote these
  travel options, timetables and maps in your
  delegate information

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• 5. Venue with natural light and air
•  
• Another consideration when choosing a
  sustainable venue is how much natural light and
  ventilation is available
• Can you still see clearly while minimising the
  number of lights on in the room?
• Are there windows that you can open if it is a
  nice day?

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• 6. Investigate crockery and cutlery
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• Most business events will have some form of
  catering whether it is a coffee and tea break or
  a full lunch
• When you are in the event planning stage, ask
  the venue about sustainable options such as
  re-useable crockery and cutlery or bio-degradable
  options
• If the venue doesnt have either, discuss the
  option of sourcing these yourself

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• 7. Ensure waste recycling options
•  
• Another simple way to make your event more
  sustainable is to ensure that appropriate waste
  disposal options are available
• Look at the availability of both general waste
  and recycling bins onsite and how it is disposed
• Research if the venue has official certification
  as an environmentally sustainable venue

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• 8. Supply of drinking water
•  
• By providing water jugs or water dispensers
  along with re-usable cups or even company-branded
  water bottles, you can reduce the disposal of
  water bottles during the conference
• Company, event or sponsor branded water bottles
  are also a great marketing tool and potential
  sponsor benefit.

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• 9. Re-usable items in gift packs
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• By featuring re-usable items in your delegate
  packs, you are minimising the amount of items
  that may be discarded at the end of the
  conference
• You are making available another branding
  opportunity for the event or sponsors
• Examples Pens, USB sticks, caps

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• 10. Dont date some materials
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• Many business events over-order their branded
  materials in case they run out, but in the end,
  have lots of leftovers and potential wastage
• By not putting a date on these items, you may be
  able to use any remaining stock in future,
  possibly if the conference is being held again
  and branding does not require a change

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Find out more about sustainable business events
Australia conference_at_corporatechallenge.com.au
  corporatechallenge.com.au facebook.com/Corpor
ateChallengeAustralia twitter.com/CorpChallenge1
  New Zealand conference_at_corpchallenge.co.nz
corpchallenge.co.nz facebook.com/CorporateChalle
ngeNZ twitter.com/CorpChallengeNZ