HIPAA Compliance

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HIPAA Compliance

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| Doctors, insurance companies, and other organizations that are responsible for handling sensitive medical information are all required to be HIPAA compliant, which can be a very confusing and time-consuming process. Using a document management system that automatically follows HIPAA regulations can greatly reduce the time and effort needed to be compliant. – PowerPoint PPT presentation

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Title: HIPAA Compliance


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Keeping Patient Information Safe
  • Businesses and organizations that work in the
    healthcare sector have a lot of responsibilities.
    Not only do their decisions affect the health of
    many people on a daily basis, they are also
    responsible for sharing, storing, and securing
    large amounts of customer and patient-sensitive
    medical data.

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Healthcare Law
  • Failing to keep track of and protect sensitive
    medical information doesn't just damage an
    institution's image with the public it can also
    be a violation of federal and state laws,
    resulting in serious legal trouble for businesses
    and individuals alike.
  • In particular, the use and distribution of
    private medical information is governed by HIPAA,
    or Health Insurance Portability and
    Accountability Act.

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HIPAA
  • HIPAA is designed to protect patients'
    identifiable medical information, while also
    allowing for that information to be shared
    between institutions that need the information
    for healthcare and other important purposes.
  • In other words, HIPAA's purpose is to allow
    doctors, insurance companies, government
    agencies, etc. to share and access an
    individuals medical information as needed, while
    also protecting the individuals right to privacy
    and medical confidentiality as much as possible.

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HIPAA Compliance
  • Any organization that meets HIPAA's criteria for
    being a "covered entity" must comply with HIPAA's
    rules and regulations. The exact classifications
    of what is and isn't a covered entity can be
    complex, but in general it includes
  • Health insurance companies
  • HMOs
  • Company health plans
  • Government healthcare programs
  • Health information processing companies and
    clearinghouses
  • Doctors
  • Pharmacies
  • Nursing homes
  • HIPAA regulations also extend to any business
    associates of covered entities that also handle
    or have access to medical information.

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HIPAA Document Management
  • Like most federal regulations, HIPAAs many rules
    are complex and often confusing, and keeping
    track of how to follow all of them can be
    incredibly frustrating and time consuming. For
    some smaller organizations especially, keeping up
    with HIPAA compliance can be overwhelming.
  • Thankfully, there are document management
    software solutions to help businesses and
    organizations stay HIPAA compliant.

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SmartSearch
  • SmartSearch Document Management is a program
    designed to make institutions HIPAA compliant
    quickly and effortlessly. SmartSearch
    automatically meets all HIPAA document management
    and security guidelines, and gives users the
    tools to store, share, and destroy information in
    a secure manner.

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SmartSearch Security Features
  • SmartSearch's security system meets all HIPAA
    guidelines, and includes such features as
  • Unique user identification
  • Full administrative control over access levels
  • Quick and easy image redaction
  • Scheduled destruction of information at the end
    of its lifecycle
  • And more

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More SmartSearch Features
  • Some of the other features of SmartSearch
    include
  •  
  • Document views and edits tracking
  • Automatic removal of sensitive data
  •  
  • Thanks to document management software like
    SmartSearch, being HIPAA compliant is within the
    reach of every healthcare organization, no matter
    how big or small. By making patients' information
    more secure while also allowing it to be accessed
    even more quickly and efficiently than before,
    document management systems are improving the
    healthcare industry for institutions and
    individuals alike.

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  • 203.789.0889
  • http//www.square-9.com
  • Since 2001, Square 9 Softworks has been
    developing highly intuitive, award-winning
    document management software. By helping
    businesses automate all their paperwork
    processes, Square 9 makes business more
    efficient.
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