Billing software

About This Presentation

Title:

Billing software

Description:

Our company is committed to provide Creative, Innovative and quick & quality Website Design Solutions – PowerPoint PPT presentation

Number of Views:56

Slides: 57

Provided by: kumarsanthosh

more less

Transcript and Presenter's Notes

Title: Billing software

1
Billing Software

Flow chart

2
Shortcuts

F2 - Item Master
F3 - Add
F4 - Edit
F5 - Save
F6 - Delete
F7 - Free Items
F8 - Search
F9 - Cancel
Esc - Close

3
Software Contains

Masters
Transactions
Accounts
Reports

4
Masters

The software consists of various masters i.e the
initial settings for the software like adding the
items, adding various brands, areas, packing
types for the items, categories for the items,
accounts maintained by the company (customers or
suppliers), VAT master, adding employees of the
company and adding different users

5
MASTERS

Item master
Stock entry
Brand master
Area master
Pack master
Category master
Employee master
Distributor items
Account master
Output VAT master
User master
Company master

6
Item master

ADDING AN ITEM
Go to masterslt Item masterltItem
Item master is to add new items with its barcode
number
Here the category, subcategory, brand, pack type
and VAT will be taken from dropdown which comes
from masters
Here supplier can be selected from whom the items
have been taken
Discount should be given so that calculation
will be calculated according to discount and VAT

7
Item master

ADDING BATCH TO AN ITEM
Go to masterslt Item masterlt Batch
Batch means the same items with different prices
with respect to weight or measure of items
he prices for the item i.e cost price, MRP,
selling price and stock
After every sales or purchases the stock will be
altered accordingly

Go to masterslt Item masterlt Batch
By giving search the items can be displayed in
the right side of the box
By clicking on the items and clicking on edit the
item and batch can be opened
For editing or for viewing
Again by clicking on the item and giving delete
and save options an item can be deleted
NOTE Any where in the software by clicking on
F2 the item master opens in the popup

9
BRAND MASTER

Go to masterslt Brand master
Here various brands can be entered and saved
Brand code, brand name and the description can be
given here
The brands given here can be shown in the item
master in the dropdown

Go to masterslt Brand master
By giving search option in the brand master all
the brands added can be displayed in the right
side box
Click on the brand and click on edit to edit the
name, code or description or click on delete and
save to delete the brand
We can search the brand by giving the brand name
in the brand name field given for the search
option

11
Area Master

Go to Mastersltarea master
Add various area names in area master and save
Go to search all the area names added is
displayed on right side
Click on the area and click edit to edit and
click delete and save to delete the area from the
list

12
Pack Master

Go to Mastersltpack master
Add various packing types by name and
quantity/pack and save
Go to search, all the packing types added is
displayed on right side
Click on pack type and click edit to edit and
click delete and save to delete the pack type
from the list

13
Category Master

Go to Mastersltcategory master
Give category code, category name and description
Give sub category code and name under that
category
There can be as many sub categories as we want in
a category and save

14
To edit and delete category master

Go to Mastersltcategory master
Click on search, the list of categories will be
displayed in the right side box
Select a category to be deleted
The category and sub category will appear in the
page
Select the sub category to be deleted or edited
Click on edit and edit the category/sub category
Click on delete and save to delete any
category/sub category

15
Employee master

Go to Mastersltcategory master
Add the employees for that company
Fill all the information regarding that employee
State whether the employee is active or salesman
and save
Again go to search the list of all the employees
will be displayed in the right side box
Click on the employee, the employee details will
appear in the front box then click on edit to
edit the employee info
Click on delete to delete an employee

16
Distributor Items

Go to Masterslt distributor items
From the dropdown select the distributor name and
give submit
The items under that distributor list will appear
In the item master the items distributor can be
given
The items under the particular distributor appears

17
Account master

Go to Masterslt Account Master
Select whether customer, distributor or other
account
Give account name, started on account opening
balance, address, phone no., TIN no. etc
Give account group, it will be sundry creditors
for distributors, sundry debtors for customer and
other groups for other

EDIT AND DELETE IN ACCOUNT MASTER
Go to Masterslt Account Master
Click on search, all the account groups will
appear in the right side box
Click on any account group the info will appear
in the page
Click on edit to edit and delete and save to
delete the account group

19
Output VAT Master

Go to Masterslt Output VAT Master
Enter tax name and tax percentage
Select active and save
Go to search, all the VATs added will appear in
the right side
Tax can be selected and can be edited or deleted
if required

20
User Master

Go to Masterslt User Master
Software can be used by one or more users at a
time
In user master different users can be created
Here user ID is auto generated
Enter user name, user password and user type
User master can be deleted and edited if required

21
Company Master

Go to Masterslt Company Master
Here the companys details can be added
Go to add and give all the details regarding the
company, company name, address, PAN, TAN, TIN etc
that are projected in the reports
Information regarding the company can be edited
and deleted according to the requirement

22
TRANSACTIONS

Sales entry
Purchase entry
Sales return
Purchase return
Order entry
Supplier purchase order
Stock adjustment
Daily cash opening

23
Sales Entry

Go to Transactionslt Sales Entry
Here the billing of the sold goods can be done
for the customer
Press F2 and the item list popup appears
Or barcode scanning also can be accepted to enter
the item
Double click on an item and that item is been
added to the sales entry

Go to Transactionslt Sales Entry
To make a sales bill select the items from the
item list, and can change the quantity
Here the discount and vat is calculated from
the given in item master
Select the counter and cashier from dropdown
Select cash or credit, Cash would be for the
irregular customers and credit would be for the
regular customers who are been added in the group
master
Enter tender amount and click on save and print

Go to Transactionslt Sales Entry
After save and print the preview of the bill can
be seen
Then the printout of the bill can be taken
The design of the bill is customizable according
to requirement of the company
By entering in sales entry the stock of the item
decreases in item master

26
Purchase Entry

Go to Transactionslt Purchase Entry
Select the supplier from dropdown
Give the invoice number, invoice date, mode of
payment and credit period if the mode of payment
is credit
Scan the barcode or open the item list by
choosing F2 to select the items
The values of the item is appeared in the columns
down, quantity can be changed, discount and
discount amount can be given and press enter
In the down box the various tax amounts for
various configuration is shown

Go to Transactionslt Purchase Entry
By selecting search, the table in the right hand
side is opened, where the list of all the
purchases made is displayed
We can select any one so that values are
displayed in the main window and we can edit by
edit option and delete by delete option
By entering in purchase entry the stock of the
items is increased in item master

28
Sales Return

Go to Transactionslt Sales Return
The goods returned by the customer after selling
by company
By scanning barcode or pressing F2 the items can
be selected
Give the customer name
Give the account type and save

29
Purchase Return

Go to Transactionslt Purchase Return
The goods returned after the purchase can be
entered here
Select the supplier from dropdown
Give the invoice number, invoice date, mode of
payment and credit period if the mode of payment
is credit
Scan the barcode or open the item list by
choosing F2 to select the items
The values of the item is appeared in the columns
down, quantity can be changed, discount and
discount amount can be given and press enter
In the down box the various tax amounts for
various configuration is shown

Go to Transactionslt Purchase Return
By selecting search, the table in the right hand
side is opened, where the list of all the
purchases made is displayed
We can select any one so that values are
displayed in the main window and we can edit by
edit option and delete by delete option
By entering in purchase entry the stock of the
items is increased in item master

31
Order Entry

Go to Transactionslt Order Entry
Here the item name, quantity and the prices of
the items purchased from the supplier is given
Give the order number, order date and select the
supplier
Select the items from the item master by giving
F2
Quantity can be changed, gross amount and value
is calculated accordingly and save
Edit and delete option is also available

32
Supplier Wise Purchase Order

Go to Transactionslt Supplier Wise Purchase Order
Here if we select the supplier from the dropdown
and press on the adjusting button then all the
items purchases regularly from that supplier
appears
Give the order number and order date
The order quantity in the order quantity field
can be changed and value will be calculated
accordingly
Search option is available to know about the list
of purchases made from the supplier at a
particular date

33
Stock adjustment

Go to Transactionslt Stock Adjustment
Here the stock can be adjusted whether positive
or negative due to certain reasons
Press the button in the right top corner to get
the item master
Select the item whose stock has to be adjusted
Now give the adjustment quantity
Select adjustment whether positive or negative,
stock increases when positive and decreases when
negative
Select the reason Damage, Shortage or
Excess
Give remarks and save

34
Daily Cash Opening

Go to Transactionslt Daily Cash Opening
Here daily cash opening of all the counters in
certain denominations is been saved
Select the counter, select the entry date and the
user name
Give opening balance amount in various
denominations for all the counters and save
Search, Edit and Delete option is available for

35
Daily Cash Opening

Go to Transactionslt Daily Cash Opening
Go to search, the list would appear in the right
side
Select the list from right side and can edit the
values or delete if wanted

36
REPORTS

Daily cash report
Counter wise report
Sales Reports
Sales return report
Sales product wise summary
Salesman wise sales report
Category wise sales report
Non moving item reports
Customer wise sales report
Purchase
Purchase report
Purchase product wise
Purchase rate report

Purchase order report
Supplier purchase order report
Purchase list
Distributor wise purchase report
Category wise purchase report
Stock report
Item wise stock report
Stock adjustment report
Negative stock report
Pricelist

37
Daily Cash Report

Go to Reportslt Daily Cash Report
Here the daily cash transactions on all the
counters for the selected cashier can be seen
Select the cashier and click on show the
transactions regarding that particular cashier
for all the counters is shown

38
Counter wise report

Go to Reportslt Counter Wise Report
Here the counter wise daily transactions can be
shown
Select the counter and click on show, the
transactions of that particular counter can be
shown
Both credit and debit can be shown

39
Sales Return Report

Go to Reportslt Sales lt Sales Return Reports
The report for the sales return from a given date
to a given date is shown
From date and To date has to be selected so that
the report generated will be the transactions
within that dates
Day wise total is also shown

40
Sales Product Wise Summary

Go to Reportslt Sales lt Sales Product Wise Reports
The product wise sales can be shown
Here fast moving or slow moving can be selected
and reports are generated accordingly
From date and To date has to be selected so that
the report generated will be the transactions
within that dates

41
Salesman Wise Sales Report

Go to Reportslt Sales lt Salesman Wise Sales
Reports
Here the sales reports of salesmen are shown
Salesmen should be selected for a particular
salesman or tick on All Salesman option for the
sales report of all the salesman at a time
From date and To date has to be selected so that
the report generated will be the transactions
within that selected dates

42
Category Wise Sales Reports

Go to Reportslt Sales lt Category Wise Sales
Reports
Here category wise sales report can be shown
If selected all categories, all the categories
reports are shown above and below the total of
each category is shown separately
From date and To date has to be selected so that
the report generated will be the transactions
within that selected dates

43
Non Moving Item Reports

Go to Reportslt Sales lt Non Moving Items Reports
Here the reports for the non moving item can be
taken
Enter the number of days and click on show
The report will show the non moving items list
for that particular number of days

44
Customer Wise Sales Report

Go to Reportslt Sales lt Customer Wise Sales Report
Here the report for the customer wise sales can
be shown
If selected the particular customer the report
regarding that customer is shown
If selected all customers option the report for
all the customers is shown in then above and the
total for each customer is shown separately below
and credit amount is shown separately down
From date and To date has to be selected so that
the report generated will be the transactions
within that selected dates

45
Purchase Order

Go to Reportslt Purchaselt Purchase Order
Select the supplier, the from date and to date
and click on show
Here we get the purchase order reports for the
selected date for the selected supplier
The reports shows whether the purchase is through
cash or credit
If it is through credit then it shows the credit
period given at the time of purchase

46
Purchase Product Wise

Go to Reportslt Purchaselt Purchase Product Wise
Select the from date and to date
Click on show
The report will show the purchase entry (stock
entry) of the items within the selected dates

47
Purchase Rate Report

Go to Reportslt Purchaselt Purchase Rate Report
Select the from date, to date and item and
select show
The report will show the purchase rate report of
the selected items within the selected dates

48
Purchase Order Report

Go to Reportslt Purchaselt Purchase Order Report
Select the from date, to date and item and
select show
The report shows the purchase order from all the
suppliers within the selected dates

49
Supplier Purchase Order Report

Go to Reportslt Purchaselt Supplier Purchase Rate
Report
Select the from date, to date and supplier and
select show
The report shows the purchase order from the
selected supplier within the selected dates

50
Purchase List

Go to Reportslt Purchaselt Purchase List
Select the item from the item name dropdown and
select show
The report will show the supplier name, dates of
purchase, invoice number and price of the item
for various dates

51
Distributor Wise Purchase Report

Go to Reportslt Purchaselt Distributor Wise
Purchase Report
Select the from date, to date and supplier and
select show
The report shows the purchases done from various
suppliers in the top and the total sum of each
supplier in the bottom

52
Category Wise Purchase Report

Go to Reportslt Purchaselt Category wise Purchase
Report
Select the from date, to date, all category and
select show
The report shows the purchases done under various
categories in the top and the total sum of each
category in the bottom

53
Item Wise Stock Report

Go to Reportslt Stocklt Item wise Stock Report
Select the from date, to date, all items and
select show
The report shows the stock of the items within
the particular dates
It shows the opening stock, inwards quantity,
outwards quantity, closing stock and closing
amount within the particular dates selected

54
Stock Adjustment Report

Go to Reportslt Stocklt Stock Adjustment Report
Select the from date, to date, all items and
select show
The report shows the stock adjustment within the
selected dates
It shows whether the stock is positive or
negative
The stock increases if the adjustment is positive
and decreases if the adjustment is negative

55
Negative Stock Report