NCMA Operations Report to the Executive Council

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NCMA Operations Reportto the Executive Council
Board of Directors April 23-24, 2004

• Neal J. Couture, CPCM
• Executive Director
• NCMA's vision is to lead and represent the
  contract management
• profession as the association of choice.

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Management
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Status of Actions from the Board of Directors
December 5-6, 2003

• 8 Fellows awards processed.
• Administered de-chartering of Toledo and White
  Sands Chapters, and name change for Red River
  Valley (North Dakota Chapter).
• Policies published.
• NCMA Conflict of Interest
• Policy Committee Charter
• Finance Committee Charter
• Audit Committee Charter
• Revised bylaws (12/03) published.

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Membership Database System

• Successes
• Membership report queries.
• Duplication merge processor fixed.
• E-marketing operational.
• Data upload function operational.
• Problems
• E-web design behind schedule.
• Demographic information
• Membership record cleanup
• Deferred revenue report.
• Plans Delayed
• Certification application status (7/04).

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Staff

• Additions
• Chief Knowledge Officer Terry Kolp
• Responsible for professional information,
  knowledge, and learning programs
• Program Administrators Bryan Murphy and Patrick
  Bayne
• Process sales transactions, customer service
• Departures
• Bill Scott, Director of Education
• Johnny Jones, Education Program Administrator
• Sarah Spear, Certification Program Administrator
• Paxton Styles, Meetings Manager

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• 45th Anniversary activities
• Contract Management Week April 25-May1
• 9 proclamations to date

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Membership Chapter Relations
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Total Membership

• Membership decline reached 16,900 in January 2004
• Up to 17,411 in March 2004
• Membership recruitment activities continue
  according to plan.

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Membership Recruitment Plan

• Development of expanded marketing campaign that
  includes
• 2004 membership promotion campaign
• Partner marketing (education providers,
  advertisers, corporate sponsors)
• Key stakeholder advocacy
• Packaged memberships (ie. w/conference
  registration)
• Trial memberships
• Group memberships (streamlined processes)
• Other direct marketing activities

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Membership Promotion Campaign 2004

• Sponsor a new member
• and receive 20 off your next membership renewal.
• Limit of 5 coupons per renewal
• Paid for by initiation fees of the new member

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Streamlined Membership Processing

• Member transactions are processed within 2 work
  days of receipt (except during major
  conferences).
• New member packets and renewal letters are issued
  daily, instead of batch monthly.
• Members receive an email confirming their joining
  or renewal.
• Reduction in lead-time from 4-6 weeks to 4-6 days.

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Chapter Status

• 141 current chartered chapters
• 5 chapters have submitted 2005 rosters
• xx chapters have submitted fiscal year 2003
  financials (82 in 12/03)
• 32 Chapter websites established
• 4 website training sessions held
• Obsolete chapter and region websites remain!

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Improved Chapter Membership Reports

• NCMA emails member report to each chapter
  president, covering new, renewed, reinstated, due
  for renewal, and dropped members for their
  chapter.
• Reports also posted online.
• By the 5th day of the month.

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Rebates Payments Status

• All payable rebates have been made.
• xxxxx remains in accrued expense
• New process coming in July 2004.

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Leadership Summit

• Las Vegas, Nevada
• Circus Circus Casino
• June 4-5, 2004
• Moved date at suggestion of last years attendees
• All volunteers at all levels are invited
• Room rates from 39/night up to 79/night
• 50 registration fee

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NCMA Intranet

• Dropping security restrictions for Intranet
  access
• Membership database link and reports containing
  member contact information are behind security
  firewall.
• Re-organizing information before new program year
  to make navigation more intuitive.

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Theft of Chapter Treasury

• NCMA is currently investigating the apparent
  theft of 12,000 by a chapter treasurer.
• Preliminary indications suggest theft has been
  ongoing since 1998.
• Lack of any controls, and failure to comply with
  NCMA policies.
• Concern that this is a more frequent problem than
  previously suspected.

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Education
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Certification Preparation Products
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NES Series
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Audio-Seminar Topics

• 11/03 Evolutionary Acquisition Spiral
  Development
• 12/03 Weighted Guidelines for Government
  Contracting
• 1/04 Service Contracting
• 1/04 Government Contracting Update
• 2/04 Intellectual Property (postponed)
• 2/04 Software Licensing (Part 1
  Sellers)(postponed)
• 3/04 Software Licensing (Part 2 Government
  Buyer)(postponed)
• 5/04 UID
• Planning RFID, Far 45 Rewrite

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Conferences
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East Coast Conference 2003Tysons Corner,
VirginiaDecember 8-9, 2003
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World Congress 2004Orlando, FloridaApril 26-28,
2004
Job Fair 13 booths Pre-conference seminars 32
attendees 125 speakers
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Aerospace Defense Contracting 2004 (aka West
Coast)Long Beach, CAJuly 15-16, 2004
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Commercial Contracting 2004New Orleans,
LASeptember 2-3, 2004
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Federal Contracting 2004(aka East Coast
Conference)Tysons Corner, VirginiaDecember 6-7,
2004
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World Congress 2005and beyond

• PCC selected Phoenix, Arizona
• Continue to research future sites for 2006
• San Antonio, Tx
• Austin, Tx
• Denver, Co
• Chicago, Il

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Certification
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Certification

• Commercial Module beta completed in December
  2003, completed validation
• Continue to pursue DoD equivalency

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Communications
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Contract Management Magazine

• Printing contract renewed.
• Improved cycle times and delivery reliability.
• Will enable more pages.
• Is perfect bound a more professional product.
• 45th anniversary insert May 2004

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NCMAJobs.com

• Ad sales continue to surpass budget projections
• 102 searchable jobs
• 1450 searchable resumes
• 925 registered employers