Creating a Multidisciplinary Institutional Repository Using EPrints Software JISC Conference, Birmin

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Creating a Multidisciplinary Institutional
Repository Using EPrints SoftwareJISC
Conference, Birmingham, UK12th April
2005http//software.eprints.orghttp//tardis.ep
rints.org http//eprints.soton.ac.uk Dr Jessie
Hey and Dr Leslie CarrSouthampton University
Library and School of Electronics and Computer
ScienceUniversity of Southampton
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Historical ContextSubversive Proposal (1994)
Open Archiving Initiative (1999)

• In an ideal world of scholarly communication
  all research is freely available through research
  archives (personal and subject)
• But journals become more and more expensive
  (serials crisis)
• The work of researchers in our institution (even
  our ownresearch) is often unavailable
• June 27th 1994 Stevan Harnads Subversive
  Proposal leading to the open access vision for
  scholarly material
• Harnad, S. and Hey, J. M. N. (1995) Esoteric
  Knowledge the Scholar and Scholarly Publishing
  on the Net. In Proceedings of Networking and the
  Future of Libraries 2 Managing the Intellectual
  Record, Proceedings of an International
  Conference, Bath, 19-21 April 1995,  110-16.
  Dempsey, L., Law, D. and Mowlat, I., Eds.
• October 1999, Open Archiving Initiative (Santa
  Fe) between research archive maintainers led to
  OAI-PMH metadata interoperability

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What is EPrints?

• It is a repository
• a Web-based database
• that allows individuals
• to deposit important digital items
• with appropriate metadata
• for
• dissemination
• curation
• reporting
• used to run 160 repositories worldwide

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EPrints MotivationOpen Access

• Ensuring that the output of research is available
  to researchers across the world
• by providing dissemination channels which are
  independent of journal subscriptions
• Repositories are a major type of Open Access
  channel
• See JISC briefing paper on Open Access April 2005
  http//www.jisc.ac.uk/index.cfm?namepub_openacces
  s

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Repository Types

• Institutions
• Departments
• Disciplines
• Long term projects
• Conferences
• Journals

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An Institutional Research Repository for
Southampton

• Institutional Repository for Research set up
  (e-Prints Soton) http//eprints.soton.ac.uk with
  TARDis project to investigate issues for new
  concept (within JISC funded FAIR programme)
• Southampton University Research e-Prints -
  working closely with individual schools found
  that depends so much on publication culture and
  working practices
• TARDis project Feeding back into EPrints
  software
• good citation and information management
  practice
• experimenting with best balance of assisted
  deposit
• has capacity for adding full text (e-Prints) if
  available
• electronic copies of any research output e.g.
  journal articles, book chapters, conference
  papers even multimedia
• TARDis Targeting Academic Research for Deposit
  and Disclosure
• FAIR Focus on Access to Institutional Resources

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Reporting on University practices and needs

• Grounding in reality
• Hey, Jessie M.N. (2004) An environmental
  assessment of research publication activity and
  related factors impacting the development of an
  Institutional e-Print Repository at the
  University of Southampton. Southampton, UK,
  University of Southampton, 19pp. (TARDis Project
  Report, D 3.1.2) http//eprints.soton.ac.uk/archi
  ve/00006218/
• See also TARDis article in Ariadne
  http//eprints.soton.ac.uk/8986/

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e-Prints Soton evolution aiming for full moon at
midnight
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Add your metadata and full text if available and
allowed appropriate for Humanities too
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Achieving a slower but more sustainable model
the TARDis road

• To achieve the original vision we are moving
  around the clock face
• Collaborating with academics to provide tailored
  valued services for different disciplines
  (needing extra functionality)
• Aided by a fast moving shared international
  movement
• All rising to great place is by a winding stair
• Francis Bacon

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Southampton Press Release 15 Dec 2004

• 'We see our Institutional Repository as a key
  tool for the stewardship of the University's
  digital research assets,' said Professor Paul
  Curran, Deputy Vice-Chancellor of the University.
  'It will provide greater access to our research,
  as well as offering a valuable mechanism for
  reporting and recording it.

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Southamptons Institutional Repository is for all
research
TARDis clarified deposit types minimised
ambiguity
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Offering assisted depositOffering help with
fields
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Share the glory (interdisciplinary papers) and
sell your book too
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Piloting adding a link to your web page auto
update
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Adding more functionality with Latest feeds
by web site and screen at entrance
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Screen in foyer is my paper there?
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Hot off the screen
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What can you do once you have the Institutional
Repository? e.g. News release on new research
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e-Print promoted via the link his other work
gets read too!
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RAE management potential
Simpson, Pauline and Hey, Jessie (2005) Forward
in time TARDis and the RAE. JISC Inform, No. 8,
p.16. http//eprints.soton.ac.uk/14522/
Simpson, Pauline and Hey, Jessie (2005) Forward
in time TARDis and the RAE. JISC Inform, No. 8,
p.16. http//eprints.soton.ac.uk/14522/
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Select your Research Assessment Exercise choices
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Add measures of esteem
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Data available to Head of School
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Showing benefit of high profile of e-Prints Soton
Google and Google Scholar ..
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Currently 20 UK IRs starting but set to
increase

• Guardian March 14, 2005
• Scottish universities sign open access deal
• The declaration commits each of its 16 university
  signatories to setting up online libraries of
  research findings and doctorate papers which all
  academics can access

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Part of a national and international development
of IRs

• The JISC vision reflecting the individual
  repositories (JISC Inform no. 8)

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Creating a multidisciplinary institutional
repository using EPrints software

• Thank you,
• Jessie Hey (jmnh_at_ecs.soton.ac.uk)
• TARDis Project leading to
• Southampton University Research e-Prints
• http//eprints.soton.ac.uk
• And thanks especially to Natasha Lucas (metadata
  administrator) and Pauline Simpson (Project
  Manager TARDis)
• Leslie Carr (lac_at_ecs.soton.ac.uk)
• EPrints software
• http//software.eprints.org
• And thanks to Chris Gutteridge (programmer) and
  Tim Brody (IR Partner)