Title: Welcome to MEGS The Michigan Electronic Grants System http:megs.mde.state.mi.usmegs Educational Tech
1Welcome to MEGSThe Michigan Electronic Grants
Systemhttp//megs.mde.state.mi.us/megs/Educati
onal Technology PlanSubmission and Review
Last Updated 10/2/2003
2Ed Tech Plan MEGS
- The Michigan Electronic Grants System
- Apply for Educational Technology Review
- Current Education Technology Plan in MEGS
- ISD Technology Reviewers will review Ed Tech
Plans on-line - currently 22 are assigned in MEGS
- MDE will approve the Ed Tech plans
- Districts/Schools can update the plan at any time
- Common look and feel with other MEGS grants
3What is needed to use MEGS?
- An Internet Connection
- Web Browser -IE 6.0
- -Netscape 7.0
- Acrobat Reader 4.0
- A Valid MEIS Account, entered in MEGS
4Quick Facts About MEGS
- Internet connection
- Modem (telephone lines) will be sufficient.
- DSL or cable modems are faster.
- The faster the connection, the easier it is to
use MEGS. - Beware proxy servers and other security settings.
- MEGS Tips
- The MEGS URL has been updated
- MEGS website is great source of information.
- MEGS can be accessed from multiple machines at
same time. - MEGS is best viewed through Internet Explorer.
- All users can register to serve as Peer Reviewers
in MEGS. - Do you want to be a Peer Reviewer?
5Internet Browsers I.E. is preferred
- An Internet Browser is computer software used to
browse (view) the World Wide Web. - MEGS supports Internet Explorer 6.0 or Netscape
versions 7.0 or higher. - You can check the version number by clicking Help
and then by clicking About Internet Explorer or
About Netscape. - If the version you have is below 6.0, you can
download the latest version by going to - http//www.microsoft.com/windows/ie/default.asp
- http//home.netscape.com/download/
6Adobe Acrobat Reader Why you need it
- Adobe Acrobat Reader allows user to view PDF
files. - PDF stands for Portable Document Format.
- Regular Webpages which are programmed in HTML
do not always look good when printed. - The PDF format was designed for the Web to look
consistent each time it is printed. - MEGS uses PDFs for those things that must be
printed. - Once Acrobat Reader is installed, all files in
MEGS with the extension .PDF will be opened with
the Acrobat Program. - Adobe Acrobat Reader can be downloaded from
- http//www.adobe.com/products/acrobat/readstep2.ht
ml - MEGS supports Adobe Acrobat and Adobe Acrobat
Reader versions 4.0
7What is MEIS and how can anaccount be obtained?
MEIS is the Michigan Education Information
System. MEIS provides one system for the
management of user accounts for a variety of MDE
applications. In order to use MEGS (and
potentially other State of Michigan systems) you
must first obtain a MEIS account. This can be
done by going to the following URL (Website
Address) and clicking Create a MEIS
Account http//meis.mde.state.mi.us/userman/
8Create a MEIS Account in four easy steps.
- Click Create a MEIS Account and enter the first
and last name of the user account to be created. - Click the Proceed to Step 2 button and add the
basic biographical information. - Enter Last Name first, then First Name.
- Use correct punctuation during step 2 MEGS
stores the information exactly as it is entered.
9More on MEIS Accounts
- Complete the security information used for
getting password help. - Verify the account information you have provided
and click the Create New MEIS Account button. - Answers to questions are used to verify the user
when re-setting the password.
10Confirming your MEIS Account
The final screen will confirm your
account. Hint Print this page for your
records. Hint Change your password
immediately. Warning Passwords are
case-sensitive. Your randomly generated password
is guaranteed to cause you problems in the
future. Change it immediately after creating
your account. Your MEIS account must be entered
in the MEGS database. Note Every MEIS
application has its own security system. Need
to reset your password? Call the MDE
Helpdesk (517) 335-0505
11How to access MEGS
If your MEIS account is entered in MEGS, you can
log in This is a new URL http//megs.mde.state
.mi.us/megs/ The first screen provides a link
to the login screen and a link to the MEGS
Website MEGS Website has -training
materials -allocation information -MEIS
information -general information
12The MEGS Website
13Logging into MEGS
Use the Login and Password obtained from the
MEIS Registration Process to login. Remember,
the MEIS password is case sensitive. If you
receive an error message that you have a valid
MEIS account, but are not authorized in MEGS,
contact your Authorized Official. Need to reset
your password? Call the MDE Helpdesk (517)
335-0505
14Avoid the Back and Forward Buttons
- MEGS is a dynamic, database driven, Web
application. Content in MEGS changes according
to information that is entered into the system.
When applicants enter information into the
system, it changes the way they see certain parts
of the application. Therefore, it is highly
recommended that users use the navigation
provided within the application. - Using the browsers Back and Forward buttons to
go to a page is not the same as clicking a link
to go to exactly the same page. The Back button
will simply load the cached (or saved) version of
the page that exists on the local hard drive as
it was the last time the page was accessed. By
using the Back button, the user is not getting
the latest information from the website, but
rather an older saved version of the page. - Avoid the Back and Forward buttons in order to
always see the latest information.
15Designating Authorized Officialshttp//136.181.11
4.7/megsweb
- Two Authorized Officials per district
- Authorized by the Superintendent
- Print and send in the MEGS Electronic Form
- You can also find forms on the MEIS website
16MEGS Authorization Structure
- Level 5 - Authorized Officials
- Manage MEGS accounts for district/agency
- Add MEGS users for their district/agency
- Assign tech plan reviewers (ISDs only)
- Submit, amend and delete applications,
amendments, and/or reports - Level 4 - Application Administrators
- Responsible for managing the application (Ed Tech
Plan) - Initiate assigned applications
- Assign other users to participate in the grant
writing or review process - Notify Authorized Officials to submit
applications, modifications and amendments - Submit reports
- Can add/delete consortium/grant members or
participating agencies to an application - Access to assigned applications
- Level 2 - Grant Writers. This level has the
ability to input and edit any data. - Level 1 Viewers. This level has the ability to
view all parts of the application. Cannot input
or edit any information.
17Main Menu the Ed Tech Plan in MEGS
- Main Menu Options
- View/Edit
- Delete Application
- Modify Application
- View History
- Standard MEGS options may be N/A
New Buttons are controlled by the status of the
applications.
18Main MenuApplication Security Level(s)
To assign application security level(s) once
users are added to MEGS
- Select the user from the drop down list and click
Go. - Assign a security level for each application the
user will access. - To restrict access dates, enter a date in the
Date End field. - Click the Save button to save the assignments.
New! Users can be added even if the application
is already initiated.
19Main MenuInitiating an Application (4s/5s)
- From the Main Menu
- Select the Educational Technology Plan from the
drop down list and click Apply For A New Grant. - Select Apply Now button
- Click the Apply button to initiate the
application. This will send the user to the
Application Menu. - Option to initiate disappears once the Ed Tech
Plan is initiated. - Apply Now does not mean TODAY.
20Educational Technology Plan Walk Through
- Application Menu
- Header Details
- Application Information
- Management Activities
- General Information
- Projected Annual Budget
- Educational Technology Plan Review
- Attachments
- Submitting the Application
- New look coming October 2003
- Stacked menu bar
- Links to PDFs renamed
21Header Details
6. Application and User Information
3. Help
4. Errors
1. Main Menu
2. Application Menu
5. Logout
- Main Menu Returns the user to the page with all
applications initiated by the users agency. - Application Menu Returns the user to the home
page for the application. A feature built into
this link is a JavaScript menu that allows quick
access to other parts of the application. This
menu has links to budget pages and program
information. - Dont Touch Me! Ignore me at all costs.
- Errors Tracks the progress of the application
and alerts the user when any critical part is not
completed. All errors must be addressed in order
to submit the application. - Logout Logs the user out of MEGS.
- Application and User Information Indicates the
application that is currently being worked on,
the applicant agency, the application number, and
the current users name.
Help Takes the user to specific help
information for each page. This feature is the
first source of assistance for questions or
problems that users might encounter.
22Add Users to ApplicationControl Access to This
Application
- To Give Users Access to the Application
- Go to the Add Users to this Application table
at the bottom of the page. - Enter the MEIS Account IDs of the users to be
given access to the application. - Select a security level for each new user based
on his/her function in the application process. - If the user is a contact person for the
application, select the type of contact. - Two types of contacts can be added Educational
Technology Plan has Main Contact and Technology
Director. - Click the Save button to update MEGS.
23Edit/Remove Users From ApplicationControl Access
to This Application
To Edit or Remove User Access from the
Application
- Use the Edit/Remove Users From This Application
table at the top of the page. -
- Identify users to delete or to temporarily limit
their access. - To edit the users access, make the appropriate
changes and click Save. - To remove the user, click the box in the Mark
Remove column to the left of the users name and
click Save. - The removed user will no longer have access to
the application unless the user is given access
again. - Inactive buttons for temporary access control.
Assigned contacts are displayed on this page.
24Management Activities View a PDF of This
Application
- To View a PDF of the Application
- Click the View a PDF of this application link to
generate a printable version of the checklist. - The PDF will include all information
- that is entered into the current application.
- One Click Solution email sent when ready
- This feature is provided for agencies to keep a
printed copy of the checklist. - To save the PDF of your completed application,
select File Save As and save the file to your
hard drive. - Blank PDF is also available.
25General InformationGrant Contact and Fiscal
Agent Information
- To Assign or Change the Main Contact
- Go to the Control Access to This Application
page and make the assignment. - When the assignment is saved, the user will be
displayed on the Grant Contact and Fiscal Agent
Information page.
- To Edit the Fiscal Agents Information
- Go to the Main Menu and click the Edit Your
Agency Information link. Only Authorized
Officials can use this link. - Change the information as needed and click Save.
The only information that can be edited is the
mailing address, phone number, fax number and
e-mail address.
26Projected Annual Budget
- Two Options
- Complete Grid by adding amounts for each function
title. - One year required add up to three years
- Or
- Attach Budget
- Scroll to bottom of page to attach budget
- Guidance and example will be posted in Help.
27Ed Tech Plan Review
- Educational Technology Plan Review
- 16 Sections (7 links)
- Components listed in Ed Tech Plan Review document
- Review the component
- Add the page numbers
- Save
- ISD Reviewers will add comments
- MDE determines complete
28Attachments
- Technology Plan
- Technology Plan URL
- Supporting Documents
- To Upload Attachments
- Enter a title for the file.
- Click Browse and find the file.
- Select the file and click Open.
- Click Upload Attachment.
- To view the attachment, click the Uploaded Files
link on the Application Menu page. - To replace an uploaded attachment, follow the
instructions above. The new attachment will be
uploaded in place of the current attachment.
Option to indicate the plan was mailed to the ISD.
29Submission of the Ed Tech Plan
- To Submit the Educational Technology Plan
- Review Errors on the Application Menu.
- Notify Authorized Official that the Ed Tech Plan
is complete. - AO clicks the Submit Application button on the
Application Menu. - If there are any errors, an error list will be
generated. - Once all errors are corrected, return to the
Application Menu and click Submit Application. - The next page will present conditions that must
be agreed upon when submitting the Ed Tech Plan. - After reading and agreeing with the conditions,
click the I Agree button to continue. - MEGS will display a confirmation page.
- MEGS will notify the district administrator and
the application Main Contact by email that the
application has been received by MDE.
30Application Status Levels
Application Status Levels
- Status levels are used to track applications
within MEGS and are applied at every step of the
process. - There are two distinct status categories
Applicant and Consultant - Applicant status levels that are in progress
allow the user full access to the application.
Submission will lock the application to further
changes. - Consultant status levels are used to show the
level of review or to return the application
(e.g. Modifications Required) to the user.
- Applicant Set Status Levels
- Application In Progress
- Application Submitted
- Modifications In Progress
- Modifications Submitted
- Consultant Set Status Levels
- Review In Progress
- Modifications Required
- Program Office Review Complete
- Plan Approved
31Viewing Comments
- To View General Comments
- Click the View Comments link in the header of the
page. - A separate popup window opens and displays the
comments for that page. - General Comments or Annual Budget Comments
- Print option
- Checklist is interactive
- To View ISD Reviewer or MDE Comments on each
section - From the Application Menu page, click any
Educational Technology Review link - ISD and MDE comments can be read
- MEGS will provide PDF of completed checklist
32Modifications Process
- Modifying the Application
- Modifications Required
- the Modify Application button is lit
- Level 4s and 5s can click Modify Application to
begin revising the application, which changes the
status to Modifications in Progress. - Once the status is Modifications in Progress,
additional changes are made by clicking the
View/Edit button. - Changes made to the application are shown by
clicking the Modifications Summary link on the
Application Menu. - Level 5s can submit the modified application by
clicking the Submit Modifications button on the
Application Menu.
33Educational Technology Plan Reviewers
- ISD/RESA Technology Plan Reviewers
- Assigned by ISD Authorized Official
- View Access in MEGS to all Ed Tech Plans for the
ISD - ISD, LEA, PSA, and non-publics
- Complete ISD Review section of checklist,
sections 1-16 - Make comments in review checklist
- Use the checklist to return application for
modifications - Enter in and Save date review completed
- Forward the reviewed plan to MDE for state
approval
34RequirementISDs Must Review Educational
Technology Plans
- To Assign ISD Tech Plan Reviewers
- Authorized Official logs in MEGS.
- Click the Assign ISD Reviewers link in the
Additional Functions section. - Only 22 ISD Ed Tech Reviewers have been confirmed
into MEGS. If you are an ISD/RESA reviewer,
please have your level 5 assign you the
appropriate security level!
35Assigning ISD Reviewers
- To Search for assigned ISD level Reviewers
- Click on the Search button do display a list of
assigned reviewers. - Specify the grant name to display only one
reviewer. - To Add Reviewers Click on the Add Button.
- Click the Add on the ISD Reviewer Page
36Assigning ISD Reviewers
- Select Educational Technology Plan in the Grant
dropdown box. - Fiscal Year is optional
- Enter in the MEIS number for the person to be
assigned. - Click Save, information will be displayed.
37Confirming the Assignment
- After Saving the selection, all relevant
information will be displayed. - After the assignment is complete, a link for the
Ed Tech Review will appear on their Main Menu the
next time they log in. - Note currently the ISD review link is displayed
to all ISD MEGS users.
38ISD Ed Tech Review
- Educational Technology Plan Review
- Click link on Main Menu
- View complete list of ISD agencies
- LEAs
- Non-Publics
- PSAs
- Click district name to view the application
- Contact names are email links
39ISD Ed Tech Review
- Educational Technology Plan Review
- Click links to display checklists
- Complete ISD level review.
- Complete by using the Review link
- Only MDE determines complete
40ISD Ed Tech Review To Complete the ISD Review
- Click Review and Approval Information link
- Enter Date ISD review is complete
- Save date to display ISD Reviewer info on page
41http//136.181.114.7/megsweb/
Look here for copies of this PowerPoint and the
Quick Guide.
42- Questions?
- LEA/PSA
- Contact your ISD/RESA Reviewer
- http//techplan.org for a listing
- ISD Reviewer
- Contact Ron Faulds
- fauldsr_at_michigan.gov
- (517) 241-3525