Purchasing Directors Meeting

1
State Purchasing
Purchasing Directors Meeting July 10, 2003 330
P.M.
2
Purchasing Directors Meeting July 8, 2003
Agenda

• Welcome / Meeting Overview
• Excellence in Contracting Audit Report
• DMS/State Purchasing Mission
• MyFloridaMarketPlace Overview
• State Purchasing Reorganization
• Strategic Sourcing
• Operational Issues
• Open Floor / New Issues
• Next Meeting Location / Time

3
Purchasing Directors Meeting July 8, 2003
Agenda

• Welcome / Overview of Todays Session
• Excellence in Contracting Audit Report
• DMS/State Purchasing Mission
• MyFloridaMarketPlace Overview
• State Purchasing Reorganization
• Strategic Sourcing
• Operational Issues
• Open Floor / New Issues
• Next Meeting Location / Time

4
Purchasing Directors Meeting Excellence In
Contracting Audit Report

• Propose legislative and administrative changes to
  address inadequacies and inconsistencies.
• DMS should accept and implement the leadership
  role required by Florida Statute
• develop formal procedures for needs assessments,
  standard formats for contracts
• foster user groups to share best practices and
  common problems.
• Undertake a statewide training initiative, and
  include incentives to encourage professionalism
  and certification.
• Create a uniform vendor rating system to include
  links to websites, closeout evaluations, and a
  method for other agencies to access performance
  evaluations.
• Propose legislation to enact a law similar to the
  federal Truth in Negotiating Act. This will help
  level the playing field between state negotiators
  and private contractors.

5
Purchasing Directors Meeting July 8, 2003
Agenda

• Welcome / Meeting Overview
• Excellence in Contracting Audit Report
• DMS/State Purchasing Mission
• MyFloridaMarketPlace Overview
• State Purchasing Reorganization
• Strategic Sourcing
• Operational Issues
• Open Floor / New Issues
• Next Meeting Location / Time

6
DMS/State Purchasing Mission

• DMS Mission
• To become a customer focused agency providing
  effective and efficient services in order to
  better enable state agencies and employees to
  deliver the Governors priorities to the people
  of Florida.
• State Purchasing Mission
• To gladly deliver useful and innovative
  purchasing services in order to become a customer
  focused agency providing effective and efficient
  customer services.

7
State Purchasing Mission Goals (Measures)

• Purchasing statutes and rules improved before May
  2004
• Recruit at least four employees highly esteemed
  by their peers before October 2003, and reduce
  annual turnover by 50
• Increase customer satisfaction by at least 15
  before January 2004
• Successful delivery of innovative purchasing
  solution that reduces costs and saves time
  MyFloridaMarketPlace adopted by all initial users
  before July 2004

8
State Purchasing Mission Tasks

• Amend purchasing statutes
• Amend purchasing rules
• Improve contract management
• Reorganize division
• Deliver state term contracts that provide the
  right commodities and services at lower cost
• Consolidate purchasing into MFMP
• Training for division
• DMS customer satisfaction survey
• Support Facilities ITNs

9
Purchasing Directors Meeting July 8, 2003
Agenda

• Welcome / Meeting Overview
• Excellence in Contracting Audit Report
• DMS/State Purchasing Mission
• MyFloridaMarketPlace Overview
• State Purchasing Reorganization
• Strategic Sourcing
• Operational Issues
• Open Floor / New Issues
• Next Meeting Location / Time

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The Really Big ContextWhat Has DMS Been Doing?

• I appoint you over nations and kingdoms to uproot
  and tear down, to destroy and overthrow, to build
  and to plant.
• There is a time for everything a time to tear
  down and a time to build.

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Context of MyFloridaMarketPlaceModernization of
State Management

• Stand-alone legacy management information systems
• LAS/PBS (Budgeting)
• FLAIR (Accounting)
• COPES (Personnel and Payroll)
• SPURS (Purchasing)
• CMS (Cash Management)

12
Context of MyFloridaMarketPlacePre-Modernization
Challenges

• Lack of standards among subsystems
• Lack of complete and efficient integration
• Duplication of data input and maintenance
• Insufficient management information to support
  decision making
• Incomplete reporting capabilities
• Lack of single chart of accounts
• Complex external interfaces
• High maintenance and modification costs
• Inconsistent data

13
Context of MyFloridaMarketPlaceOverview of
Re-Engineering Initiatives

• Florida has embarked on three major Enterprise
  Resource Planning efforts

• Human Resources
• People First Modernizing with the personnel
  system, leave and attendance and benefits
  management
• Purchasing
• MyFloridaMarketPlace Integrating purchasing
  activities for all State buyers and for vendors
  doing business with the State
• Financial Management
• FLAIR Replacement Will replace the legacy
  accounting and financial system with an
  integrated enterprise resource planning system

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Context of MyFloridaMarketPlace Current
Purchasing Systems
Manual
Vendor Bid
Agency
Process for
System
contract
Matching
system
(Bidding)
Agency
contract
SPURS
system
View
SPURS
Web-based
(Reporting)
Registration
(Purchasing)
Agency
contract
system
Agency
Manual
contract
Process for
system
FLAIR
Invoicing
Agency
contract
system
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Overview of MyFloridaMarketPlace System Goals
FLAIR / FLAIR
Replacement
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Overview of MyFloridaMarketPlace Goals and
Objectives
MyFloridaMarketPlace Connecting Buyers
and Vendors Expanding
Opportunities

• Goals and Objectives
• Implement a single, statewide eProcurement
  solution enabling electronic buying and selling
• Aggregate all Government spending into an
  efficient buying channel
• Leverage new technology and capitalize on best
  practices
• Enable and facilitate the One Florida Program
• Generate savings through Strategic Sourcing and
  process efficiencies

17
Overview of MyFloridaMarketPlace Supporting the
Governors Priorities

• More effective and efficient government that
  harnesses the use of technology
• Running government like a business when it makes
  sense to do so
• Enterprise-wide initiative
• Private sector best practice
• Diversifying Floridas economy / One Florida
• Performance-based measurement and accountability
• Public / private partnerships

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Overview of MyFloridaMarketPlace Project Timeline
The project will be completed over four phases
Mobilization, Development, Deployment and
Operations, all of which include specific
milestones.
Contract
2002
2006
2007
2005
2003
2004
Phase/Activity
Month
Oct
-
Dec
Jan
-
Mar
Apr
-
Jun
Jul
-
Sep
Oct
-
Dec
Jan
-
Mar
Apr
-
Jun
Jul
-
Sep
Oct
-
Dec
Jan
-
Mar
Apr
-
Jun
Jul
-
Sep
Oct
-
Dec
Jan
-
Dec
Jan
-
Oct
Mobilization Phase
1
-
Program Establishment
-
Staffing
Development Phase
4
-10
-
Conference Room Pilot
-
Confirm Requirements
Deployment Phase
6-22
6
-
Launch Vendor Reg. Portal
8
Online Contract / Catalog Loading
-
-
Pilot Implementation (DMSDOT)
10
Initial Users Live
-
18
-
Bring on Additional Users
22
-
Transition from SPURS
22
Operations Phase
23
61
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Overview of MyFloridaMarketPlace Key Dates in
Near Past and Future

• March 31, 2003 Vendors began registering in the
  system via the Vendor Registration module
• April 28, 2003 Pilot Agencies (DOT, DMS, STO)
  began loading contracts
• June 2, 2003 Pilot Agencies (DOT, DMS, STO)
  began entering Blanket Purchase Orders
• July 1, 2003 New rules effective (60A-1.030,
  -1.031, -1.032)
• July 1, 2003 Go Live with Transaction
  Processing for Pilot Agencies (DOT, DMS, STO)
• September 1, 2003 Begin rollout to remaining
  agencies

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Overview of MyFloridaMarketPlace Update on
Go-Live

• As of 7/8/2003
• 13,304 vendors are registered
• DOT, DMS, and STO have created 295 requisitions
• 13 POs have been transmitted to vendors
• DMS has issued ITN (7/9/03)

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Overview of MyFloridaMarketPlace System
Functions
Initial Users - Pilots
Eligible Users - Other State Agency
State Term Contract Vendors
Minority Businesses
MyFloridaMarketPlace Users
Initial Users - Exec Agencies
Agency/ Dept. Contract Vendors
Eligible Users Univ, City, County
Small Businesses
General Public
Buyers
Vendors
Vendor Tools
Buyer Tools

• Vendor search
• State term contract items
• Requisitions/Purchase orders
• Online workflow approvals
• Informal solicitation (quotes lt 25,000)
• Sealed bids (ITN, ITB, RFx gt 25,000, auctions,
  reverse auctions)
• Receipt of Goods
• P-Card
• Contract development and administration
• Reports

• Self registration
• E-mail notification of formal and informal
  solicitations
• Online quoting on informal solicitations (lt
  25,000)
• Online submission of sealed bids (gt 25,000)
• Electronic purchase order receipt
• Electronic submission of invoices
• Catalog creation and updates for State term
  contracts
• Reports

I want to buy
I want to sell
Business Support and Operations

• Buyer Help Desk

• Vendor Help Desk

• Strategic Sourcing

• Procurement Assistance

• Catalog Enablement

• Training and Education

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Overview of MyFloridaMarketPlaceSystem Functions

• Vendor Registration Allows vendors to register
  and maintain their vendor information in the
  system. The vendor may also register for CMBE
  certification within the Vendor Registration
  System
• Requisitioning Online creation of requisition
  from an online catalog or contract. Supports
  submitting electronic quotes to vendors and
  allowing vendors to respond to the quote online.
• Bidding Online submission of solicitations to
  vendors. Vendors will respond to their bids
  online and the agency may evaluate the responses
  online as well.
• Contract tracking Online tracking of contracts
  including available balance, contract term,
  contract pricing, etc.
• Invoice reconciliation Online matching of
  invoice, purchase order, receipt, and/or
  contract. The discrepancies will be identified
  and routed to the agency for review
• Reporting Customized reporting capabilities
  providing the agencies with spend visibility,
  contract compliance, etc.

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Overview of MyFloridaMarketPlaceSystem Benefits

• E-procurement can deliver more than just lower
  prices. Indeed, the net impact of its other
  characteristic deliverables better
  productivity, faster processing, greater
  visibility, the elimination of maverick, or
  unplanned, ad hoc buying can have a much higher
  ROI than what can be achieved by shaving a few
  pennies off price.
• Better productivity in the buying department
  allows buyers to do what they ought to do buy
  better, not shuffle paper. Purchasing agents
  jobs used to be transaction-based. Now they are
  performing a higher value role.
• CIO Magazine, 6/15/03

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Purchasing Directors Meeting July 8, 2003
Agenda

• Welcome / Meeting Overview
• Excellence in Contracting Audit Report
• DMS/State Purchasing Mission
• MyFloridaMarketPlace Overview
• State Purchasing Reorganization
• Strategic Sourcing
• Operational Issues
• Open Floor / New Issues
• Next Meeting Location / Time

25
State Purchasing Reorganization
Work Completed Through Feb. 2003

• Validated As-Is structure and headcount
• Reviewed As-Is job titles and pay grades
• Reviewed As-Is job descriptions
• Confirmed State vs. Outsourcing To-Be roles
  responsibilities
• Determined evaluation criteria weights
• Completed spend and STC analysis and factored to
  organization structure
• Based on spend vendors, benchmarked for
  appropriate organization sizing
• Conducted 23 Agency interviews
• Developed, profiled, and scored multiple To-Be
  organization structure options
• Discussed and refined leading option
• Developed To-Be job descriptions
• Prepared implementation plan

Key Findings

• Organization lacks vision, strategy, leadership
  and direction is reactive
• Over the last 2-4 years have gotten way off the
  best practices path and instilled practices that
  detract value (e.g., STCs without best pricing
  1-year only contracts)
• On average, personnel are not capable past
  tactical activities are unresponsive
• Significantly overstaffed vs. benchmarks

Work completed via Workshops with State DMS
Departmental Purchasing involvement.
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State Purchasing Reorganization
DMS obtained input from the CRP and multiple
agency interviews. A number of opportunity
themes for State Purchasing emerged.
Subset of Interview Questions
Other Themes of Opportunities

• What services does State Purchasing provide to
  you? How well do they provide these services
  (i.e., what is and isnt working)?
• What other services would you like to see State
  Purchasing provide?

• Involvement / input from Agencies
• Interaction with Agencies
• Communication with Agencies
• Assistance / support
• Services recd are less value than 1 fees
• Unavailable
• Unresponsive
• Inconsistent (answers, guidelines, procedures,
  processes, interpretations)
• VBS cumbersome and inefficient
• Slow on single-source exception reviews
• Legal unresponsive and liberal
• Purchasing expertise
• Training
• Leadership

STC Themes of Opportunities

• Inconsistent competitive value
• Unresponsive to new STC opportunities
• Slow renewals
• Overuse of contract extensions
• New RFQ requirement on STCs makes them redundant
  (provides bid list only)
• Inconsistent and poorly written contracts

N CRP 23 Interviews
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State Purchasing Reorganization
The workshop process led to evaluation criteria
and weights, which State Purchasing used to
develop and evaluate the organization design
alternatives.
N 9
CMBE Certified Minority Business Enterprise
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State Purchasing ReorganizationINTERIM To-Be
Organization Structure
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Purchasing Directors Meeting July 8, 2003
Agenda

• Welcome / Meeting Overview
• Excellence in Contracting Audit Report
• DMS/State Purchasing Mission
• MyFloridaMarketPlace Overview
• State Purchasing Reorganization
• Strategic Sourcing
• Operational Issues
• Open Floor / New Issues
• Next Meeting Location / Time

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Strategic Sourcing Objectives
Strategic sourcing is a proactive process to
leverage demand and select vendors that offer the
best value.
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Strategic Sourcing Benefits

• Leveraged savings
• Reduced supply base
• STC compliance management
• Increased spend visibility
• Data capture for future leveraging
• Reduced transactional workload
• Increased vendor compliance with transaction fee
  collection

• Best price STCs to leverage
• No additional purchasing effort required
  vendors, contracts, pricing, and service levels
  ready to go on most contracts
• Users release reduced transactional workload
• Increased time to spend on Agency- unique needs

• Increased volume
• Reduced rework (e.g., no more STC events followed
  by Agency events for same goods / services)
• Lowered cost of doing business with the State
• Increased visibility into demand over time
• Longer-term contracts
• More ROI in State business

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Strategic Sourcing Methodology
Develop Value Proposition Around Options
Prepare Fact
-
Prepare Fact
-
High
-
Level
High
-
Fast Track to Value
Measure
Fast Track to Value
Measure
Fast Track to Value
Measure
Based
Based
Complete
Data
Complete
Data
Complete
Results
Results
Results
Negotiation
Negotiation
Collection
Collection
ITB/ITN/ RFQ/RFP
Trends
Trends
Trends
Build
Build
Build
Packages
Packages
Analysis
Analysis
Build Total
Build Total
Build Total
Validate
Validate
Validate
Supplier
Supplier
Vendor
Key Worksteps
Cost of
Cost of
Cost of
- and / or -
Profile
Profile
Profile
Selection
Selection
Selection
Ownership
Segment
Ownership
Segment
Ownership
Make Award Decision
Category
Category
Category
Decision
Decision
Decision
Negotiate
Negotiate
Model
Purchases
Model
Purchases
Model
Develop
Develop
Develop Vendors
Matrix
Matrix
Matrix
Value
Value
Conduct
Conduct
Conduct
Propositions
Propositions
Form
Form
Auctions
Auctions
Auctions
Conduct
Develop
Conduct
Conduct
Develop
Conduct
Conduct
Develop
Conduct
Cross
-
Cross-
Industry
Category
Supplier
Industry
Category
Supplier
Industry
Category
Vendor
Functional
Functional
Analysis
Strategy
Analysis
Analysis
Strategy
Analysis
Analysis
Strategy
Analysis
Sourcing
Sourcing
Teams
Teams
Value Propositions
Benefits
Category Profile
TCO Model
In-Scope Categories
Selection Decision Matrix
ITB/ITN/RFQ/RFP
Typical Deliverables
Realization
Industry Profile
Category
Strategy
Continual Vendor Improvement
Auctions
Award Decision (ITA)
CFSTs (Cross-Functional Sourcing Teams)
Ariba Contracts Ariba Analysis
Ariba Sourcing
Ariba Sourcing
Ariba Contracts Ariba Analysis
Ariba Analysis
Tools
Source Accenture Best Practices
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Spend Analysis Overview
FLAIR Spend was Analyzed Sourceable Spend
Identified Categorized
Spend was Segmented by Benefit Potential Ease
of Implementation
Categories were Mapped to 9 Waves of 3 Categories
Each
Sourcing Business Model was Developed from
Savings Goals
23 Agency Interviews Conducted Waves Reflect
Agency Input DMS Feedback
Wave 1
Office Supplies MRO Supplies Printing
Waves 2
Straw Modeled Built Into Model Being
Finalized
34
Agency Participation on Category Teams
3rd Tier Agency Users
Benefit From STC
2nd Tier Agency Users
Data SMEs to Category Team
Top Agency Users
Category Team Core Members
35
Strategic Sourcing Wave 1
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Purchasing Directors Meeting July 8, 2003
Agenda

• Welcome / Meeting Overview
• Excellence in Contracting Audit Report
• DMS/State Purchasing Mission
• MyFloridaMarketPlace Overview
• State Purchasing Reorganization
• Strategic Sourcing
• Operational Issues
• Open Floor / New Issues
• Next Meeting Location / Time

37
Purchasing Directors Meeting Operational Issues

• IT Consulting Contracts
• Single Source Applications
• Commodity Codes
• Microsoft Settlement

38
Operational IssuesIT Consulting Contracts

• Potential Y2K crisis led to change in consulting
  procurement practices, away from time-consuming
  formal competitive bid process and toward prompt,
  non-exclusive, pre-qualification process
• Led to audits, both in-house and by others,
  criticizing number of contracts (70), lack of
  competition, inadequate terms, and confusion of
  use. See Audit of State Term Procedures for
  Acquiring IT Consultant Services (DMS IG Report
  No. 2000-118) Selected State Agencies IT
  Consultant Procurement Practices (AG Report No.
  02-050 Oct. 2001) IT Consultant Services
  Contract Audit (EOG IG Report Sep. 2001)
• DMS Purchasing memoranda provided interim
  guidance. See Multiple Award State Term
  Contracts, Memo. No. 5 (00/01) (Oct. 5, 2000)
  State Term Contracts for Information Technology
  Consulting Services, Memo. No. 1 (00/01) (rev.
  Sep. 5, 2000). Interim statutory fix validated
  request for quotes (RFQ) process in May 2001

39
Operational IssuesIT Consulting Contracts

• In October 2001, DMS and STO began review of best
  IT procurement practices. First (prototype) new
  solicitation was IT Hardware contract in June
  2002. Detailed review done of federal experience
  procuring IT services (federal spend went from 8
  billion in 1997 to 17 billion in 2001).
• DMS worked with STO and DCF resources (purchasing
  and technology) to develop new formal competitive
  solicitation documents (RFP). Expect to release
  before September 1, 2003.
• Effective July 1, 2003, State Purchasing has
  ceased the old method of awarding IT Consulting
  contracts. For those in queue, applicant must
  have done everything necessary by June 30,
  otherwise its application will be denied and its
  recourse will be to bid new contract (or contract
  directly with user agency).
• New contract will follow federal schedule model
  unassailably, a best practice. Number of
  contractors will decrease significantly.

40
Operational IssuesIT Consulting Contracts

• Transition period will require adjustment
• Some contracts are expiring between now and
  September 1 and will not be renewed
• Unisys Corporation 7/17/03
• Motorola 7/22/03
• Gulf Computers, Inc. 7/23/04
• United Consulting Systems, Inc. 8/04/03
• Advanced Data Solutions, Inc. 8/14/03
• Bearing Point, Inc. 8/18/03
• Anteon International Corp. 8/26/03
• I.S. Consulting 8/27/03
• Xerox Corp 8/27/03
• Digital Fusion 8/27/03

41
Purchasing Directors Meeting Operational Issues

• IT Consulting Contracts
• Single Source Applications
• Commodity Codes
• Microsoft Settlement

42
Operational IssuesSingle Source Processing -
Problems

• Single source purchases over Category Four
  (150,000) require review and approval by DMS
  following agency posting of the single source
  description on the Vendor Bid System (VBS) (see
  sections 120.57(3) and 287.057(5)(c), FS)
• Agency Feedback
• The process is slow
• Uncertain as to content to post on VBS, both in
  the single source description posting and the
  single source notice of intended decision
  following DMS approval
• Uncertain as to the content of the Exceptional
  Purchase Request submitted to State Purchasing

43
Operational IssuesSingle Source Processing -
Solutions

• State Purchasing proposes the following for
  comment
• To speed up the process, we will accept single
  source requests via email at singlesource_at_dms.stat
  e.fl.us. Attach signed and scanned Exceptional
  Purchase Request forms and supporting documents.
  We will return approvals by email if you provide
  an email address.
• To reduce uncertainty as to content, we are
  furnishing suggested formats for the Exceptional
  Purchase Request for a single source purchase,
  and for the Vendor Bid System before-and-after
  postings. When posting please use an SS prefix
  to distinguish from competitive solicitations.
  We are investigating the cost of a posted list
  separate from competitive solicitations, and will
  keep you informed on that possibility.
• You may use these suggested formats now.
• Please also feel free to suggest changes, and
  email them to singlesource_at_dms.state.fl.us. If
  changes are incorporated, revised formats with
  the changes will be distributed to the agency
  purchasing directors.

44
Operational IssuesSingle Source Processing -
Solutions

• Suggested Content for form PUR 7006 (Exceptional
  Purchase Request)
• The following documents are attached to this
  request for DMS approval of a single source
  purchase
• (1) A copy of the advertisement in the Vendor
  Bid System, including posting start and end
  date.
• (2) A copy of the Single Source Description
  (including complete justification) posted in the
  attached or equivalent format on the Vendor Bid
  System with the advertisement, including start
  and end dates in accordance with s.
  287.057(5)(c), FS.
• Responses received from other vendors during
  advertisement of the single source description
  __ No __ Yes.
• If yes, attach copies of vendor responses, and
  any written reply by the agency, with written
  explanation of the agencys decision to continue
  with a single source acquisition.
• Registration with Department of State
  (sunbiz.org)
• ___ Copy of Dept of State registration attached.
• ___ Copy of Dept of State registration not
  attached. Agency understands DMS will verify
  registration if copy is not attached, and reject
  single source purchase if vendor has not complied
  with statutory requirement for corporate
  registration (ref. Ch. 607 FS).
• Registration in MyFloridaMarketPlace ___ Yes
  ___ No
• If No cite administrative rule authority for
  failure to register

45
Purchasing Directors Meeting Operational Issues

• IT Consulting Contracts
• Single Source Applications
• Commodity Codes
• Microsoft Settlement

46
Operational IssuesCommodity Codes - Uses

• Commodity Codes are used
• to code purchases and solicitations for vendor
  selection and miscellaneous search and reporting
  purposes.
• in vendor registration to facilitate buyer
  searches for vendors of specific commodities and
  services.
• in vendor email notice registration in order
  for vendors to be notified of marketing
  opportunities (formal competitive solicitations,
  quotes, single source descriptions)
• in determining where we are spending our
  dollars, to facilitate order consolidation/aggrega
  tion, determine bid thresholds, receive quantity
  discounts, strategic sourcing, etc.

47
Operational IssuesCommodity Codes - Problems

• Some newer items/technologies/services have not
  been coded.
• The definitions of some coding classifications
  and/or groups do not include all the appropriate
  items.
• Some classes, e.g., 973 for professional services
  and 991 for technical services, include vastly
  different types of services, some of which, e.g.,
  medical related and construction related, might
  better be broken out into new classes.
• Commodity codes are difficult for vendors and
  buyers to search on the State Purchasing web
  site, because they are essentially scrolling
  through a condensed list (classes), and must open
  a sub-list (groups) to look for specific
  products.

48
Operational IssuesCommodity Codes - Solutions

• Add/delete items to existing classes and groups
• Add/delete groups to existing classes
• Add new classes with appropriate groups, perhaps
  removed from over-broad classes
• Explore the possibility of a word search
  capability for vendor registration in MFMP and
  solicitation/single source coding in VBS

49
Operational IssuesCommodity Codes Next Steps

• YOUR HELP IS NEEDED
• Email Ron Brown at brownr_at_dms.state.fl.us with
  your suggestions related to SOLUTIONS above,
  and any other related improvements youd like to
  suggest
• Be prepared to discuss proposed changes with Ron
  or his designee

50
Purchasing Directors Meeting Operational Issues

• IT Consulting Contracts
• Single Source Applications
• Commodity Codes
• Microsoft Settlement

51
Operational IssuesMicrosoft Settlement

• Agency OGC and CIO should review information at
  www.microsoftproductssettlement.com/florida
• Settlement provides vouchers worth 5 for each
  license of certain MS products
• Claims for vouchers must be postmarked by
  December 24, 2003
• Opt out deadline is October 13, 2003
• Fairness hearing scheduled November 24, 2004
• Suggested that DMS and STO coordinate Enterprise
  response

52
Purchasing Directors Meeting July 8, 2003
Agenda

• Welcome / Meeting Overview
• Excellence in Contracting Audit Report
• DMS/State Purchasing Mission
• MyFloridaMarketPlace Overview
• State Purchasing Reorganization
• Strategic Sourcing
• Operational Issues
• Open Floor / New Issues
• Next Meeting Location / Time

53
Purchasing Directors Meeting July 8, 2003
Agenda

• Welcome / Meeting Overview
• Excellence in Contracting Audit Report
• DMS/State Purchasing Mission
• MyFloridaMarketPlace Overview
• State Purchasing Reorganization
• Strategic Sourcing
• Operational Issues
• Open Floor / New Issues
• Next Meeting Location / Time

54
Next Meeting Time / Location

• Determine Frequency of Meetings
• Monthly? August 7
• Bi-Monthly? September 11
• Quarterly? October 9
• 330 p.m. 430 p.m.
• State Purchasing, Room 301 (or call in)