Preparation of Required Reports and Reviews

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Preparation of Required Reports and
Reviews Presented By Mary
Seabolt Assistant Director, Small Business Date
March 16, 2005
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DFARS Appendix I
 

• I-113 Agreement reviews.
• DCMA will conduct annual performance reviews of
  the progress and accomplishments realized under
  approved mentor-protégé agreements. These reviews
  must verify data provided on the semiannual
  reports and must provide information as to-

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DFARS Appendix I
 
(a) Whether all costs reimbursed to the mentor
firm under the agreement were reasonably incurred
to furnish assistance to the protégé firm in
accordance with the mentor-protégé agreement and
applicable regulations and procedures and (b)
Whether the mentor firm and protégé accurately
reported progress made by the protégé in
employment, revenues, and participation in DoD
contracts during the Program participation term
and for 2 fiscal years following the expiration
of the Program participation term. Protégé
only



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Semi-Annual Reports - Mentors
 
Report format can be found at www.acq.osd.mil/sad
bu/mentor_protege www.dcma.mil Must report on
progress semiannually for periods ending March
31st and September 30th throughout the
participation term of the agreement Reports are
due 30 days after close of reporting period



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Semi-Annual Reports - Mentors
 

• Reports must include
• Dollars obligated (reimbursable only)
• Expenditures
• Dollars credited to subcontracting goals (include
  copy of SF 294/295)
• Actual dollars expended
• Amount credited to subcontracting goals
• Number and Dollar value of subcontracts awarded
  to the protégé
• Description of developmental assistance provided
• Impact of the agreement in terms of capabilities
  enhanced, certifications received and/or
  technology transferred

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SF 294 / 295 - Mentors
 
Amounts credited for unreimbursed costs toward
subcontracting goals must be separately
identified on the SF 294/295 reports Subcontracts
awarded to protégé qualified under DFARS I-101.3
or I-101.5 count toward SDB goals FAR
52.219-26, SDB Participation Program / Incentive
Contracting only actual subcontract awards may
be included



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Semi-Annual Reports Protégés
 
Same Report format as Mentors Must report on
progress annually for fiscal year ending
September 30th throughout the participation term
of the agreement and for each of the 2 fiscal
years after the agreement ends Reports are due
October 31



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Semi-Annual Reports Protégés
 

• Reports must include progress made during the
  year by the protégé in
• Employment
• Revenues
• Participation in DoD contracts

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Report Submittal
 
Submit reports to OSD SADBU Component Director
SADBU (that approved the agreement) Mentors
cognizant DCMA ACO Also for Reimbursable Compone
nt contracting officer



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Summary
 

• DCMA performs annual reviews
• SF 294/295 reports
• Semi-annual Reports
• Protégé Two Year Out Reports
• Supporting Documentation

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Questions ?