PowerPoint Presentations

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PowerPoint Presentations

• Text and Graphics
• Techniques
• Tips

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What well look at.

• Uses for PowerPoint
• Starting out
• Blank or design
• Choosing slide layouts
• Inserting Formatting Text
• Inserting Graphics
• Viewing and arranging slides
• Creating/Printing notes and handouts

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PowerPoint Presentations

• Presentations at conferences or committees
• Classroom modules

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Presentations

• Text and illustrations
• Pictures
• Graphs
• Cartoons for color and variety
• Presentation space for notes Ready-made
  handouts

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Classroom modules

• Outline notes
• Basis of your lecture segment
• Photos/Sounds/Videos/Diagrams/Charts
• Illustrate points
• Language learning
• Processes (Physics, Chemistry)
• Business trends, stats

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Starting a new presentation

• Open PowerPoint
• Start Button ? All Programs ? Microsoft
  PowerPoint
• If a blank presentation doesnt appear
• On the menu bar, click File ? New
• The New presentation pane appears at the right

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Starting choices

• On the New Presentation pane choose

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Starting choices Blank

• On the New Presentation pane choose
• Blank presentation for a simple white or colored
  background
• (Add design later)

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Starting choices Design Template

• On the New Presentation pane choose
• Blank presentation for a simple white or colored
  background
• (Add design later)
• From Design Template to choose from pre-designed
  graphic backgrounds

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Starting choices AutoContent

• On the New Presentation pane choose
• Blank presentation for a simple white or colored
  background
• (Add design later)
• From Design Template to choose from pre-designed
  graphic backgrounds

From AutoContent Wizard to get help with content
for standard business presentations
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Blank presentation screen
Slide Thumbnails Click to move to slides
Task pane Changes with your Insert menu choices
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Blank presentation

• Add slide layout later Easy!
• Format ? Slide Design

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Starting from Design template

• New From Design Template
• Or Format Slide Design
• Template pane opens to the right
• Click a graphic scheme to choose a design for
  your presentation
• Change Templates anytime
• Remove background pictures from individual slides

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Title Slide

• First slide Title slide
• Different format from remainder
• Enter title and subtitle text
• Subtitle can be
• Topic areas
• Short description
• Blank

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Adding more slides

• On the menu bar, click Insert ? New Slide
• OR Click the New Slide icon
• Or Press Control-M

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Choosing a slide layout

• When you add a new slide
• Apply slide layout pane appears at right
• Click to apply your choice
• Text Bullets
• Graphics Easily add clip art or images saved on
  your computer
• Combinations Text and Graphics frames
• Always add a title
• Everything easily changed!

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Frames

• Selecting a layout inserts movable containers
  (frames) to hold text or graphics
• Graphics dont have to be in a graphics box
• Frames are movable and resizable

Text and graphics layouts
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Text frames

• Text normally in levels of bullets (Heres level
  1 in this Slide Design)
• Level two
• Level three
• To get rid of a bullet, backspace at the
  beginning of a line
• Bullet and text styles are set in the Slide
  Design
• You can change the Master slide (View Master
  Slide Master)

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Adding Text

• Type text in a text frame
• To go down to the next level of bullet
• Press Tab at the beginning of a line or
• Click the Increase Indent icon on Formatting
  toolbar
• To go back to a higher level bullet
• Press Shift-Tab at the beginning of a line or
• Click the Decrease Indent icon on Formatting
  toolbar

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Text Other formatting

• Highlight text to format
• Use toolbar button to format
• Use sparingly!

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Techniques Text

• Clear Titles
• Nothing below 18/20 pt
• Short bullets
• Explicate as you present
• Not full text
• San Serif Fonts
• Arial, Helvetica, Verdana, Tahoma
• Best Serif font Georgia
• This text Verdana (Sans Serif top and brown) and
  Georgia (smaller black)

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Tips Text and graphics

• Appropriate graphic style
• Serious and subdued
• Playful and cartoony
• Illustrative photos
• Consistent style, colors
• Drawings with similar look
• Not too busy
• Not even 1 graphic per page unless illustrating a
  point

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Tips Consistency

• Text as well as Graphics styles set in the Slide
  Design you choose
• Styles include
• Type Face sizes and colors
• Bullet styles and colors
• Background graphics

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Master slides

• Presentation designs set by Master slides
• To view and change
• View Slide Master

• Changing an aspect of the master changes your
  whole presentation - consistently

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Graphic frames

• Select a layout that includes a graphics frame
• Click an icon to insert a graphic type Or insert
  graphics from the menu Insert ? Picture
• Pictures dont have to be in a graphics frame

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Pictures

• Before PowerPoint
• Assemble your pix from camera/scan/Web
• Web Search with Google?Image tab
• Click thumbnail of picture
• Then click See full-sized image
• Right-click (Control-click on Mac)
• Click Save Picture as to download
• Remember where you saved the picture!

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Choosing Pictures

• Choose Pictures like shoes
• Are they the right fit?
• Size Dimensions and File Size
• Can resize (some) in PowerPoint
• Do they go with your presentation?
• Relevance
• Do they go with each other?
• Consistency, style

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Techniques Inserting pictures

• Insert ? Picture
• Clip art
• for supplied art
• From File
• for your pictures on disk

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Techniques Tweaking pictures

• Use the Picture toolbar
• View ?Toolbars, Picture
• Quickly add lines, change brightness, contrast,
  even color (sometimes)
• Size, position, tilt graphic
• Dont make it (much) larger

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The picture toolbar
To show toolbar Click a picture If the toolbar
doesnt appear Right-click picture and choose
Show Picture toolbar

• Click to select picture before you choose an
  option

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Manipulating Pictures
Drag to rotate

• Dont make pictures larger
• Bigger Fuzzier
• Control in PowerPoint
• Placement
• Size
• Rotation

Drag corner bubble to resize
Click and drag to move
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Getting Fancy

• You can
• Add transitions between slides
• Animate text
• Make graphics appear and disappear
• See the PowerPoint Animations presentation for
  more information.

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Getting Fancy

• You can
• Add transitions between slides
• Animate text
• Make graphics appear and disappear
• See the PowerPoint Animations presentation for
  more information.

Dont Overuse!
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Getting Fancy

• You can
• Add transitions between slides
• Animate text
• Make graphics appear and disappear
• See the PowerPoint Animations presentation for
  more information.

Can be annoying!
Dont Overuse!
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Ways to View your slides

• View menu changes slide display

• Normal
• Create/Edit
• Slide Sorter
• Thumbnails to move around or delete
• Slide Show
• Full-Screen presentation
• Notes Page
• Type in notes for presenter or for handouts

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Slide Sorter View

• Open from
• View menu
• View icons (lower left)
• Click slide to select
• Drag to move
• Press Delete to remove

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Notes View

• Open from
• View menu
• Bottom section for text
• Notes to print for presenter or for distribution

Type your notes here
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Printing
Click down-arrow to see print choices

• From Menu bar File Print
• In lower left, use the Print what pulldown to
  choose
• Slides?1 slide /page
• Handouts?several slides/page
• 3 per page prints lines for notes to right
• Notes pages?like Notes view
• Slide with your notes
• Outline View?Text only

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Printing Handouts
Click down-arrow to set slides/page

• Choose 3 slides per page to get lines for notes
• Check Frame slides for line around slide images

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Printing Headers/Footers
Click preview button to set print options

• On the menu bar, click File Print, and then
  click Preview
• OR On the menu bar, click View Header and
  Footer
• Add Date, Name of presentation, etc.

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Summary

• Use PowerPoint for
• Conferences
• Meetings
• Classroom modules
• Start from blank or design template
• Add or change design template at will
• Add text
• Bullet form primarily Promote and demote bullets
• Insert pictures
• Insert saved pictures or clip art
• Print Handouts, Notes pages or text outline