Towne View Estates HOA

1
Towne View Estates HOA

• Annual Meeting
• March 29, 2008

2
Agenda

• Board of Directors / Elections
• Financial Review
• 2007 Summary
• Reports From Our Committees
• Yard of the Month Program
• General Issues / Open Discussion

3
Board of Directors / Elections

• Current Board of Directors
• President Tom Schneider (term expires 3/08)
• Vice President Julie Gatherum (term expires
  3/09)
• Treasurer Suresh Kumar (term expires 3/08)
• Secretary - Ron Koger (term expires 3/08)
• Positions Requiring Election
• President (no volunteers Tom Schneider
  continues in position)
• Treasurer (Carol Forest volunteered unanimous
  approval)
• Secretary (no volunteers Ron Koger continues in
  position)

4
Financial Review
5
2007 Summary - Delinquent Dues

• Began January 2008 with 24 Homeowners with
  Delinquent Dues of 10,805.81
• Of five liens files with Denton County Records
  last year, two liens have been released after
  receipt of monies due
• 20 fee for each filing of lien
• Liens have no impact on homeowner until owner
  decides to sell or re-finance property

6
Landscape Committee

• Chairperson Eric McCully
• At last years annual meeting
• Announced plans to restore irrigation along FM
  3040 (cost split with Town of Flower Mound)
• Obtained approval for 30,000 to be used for (a)
  new corner bed at Lake Forest and new
  corner/median beds at Towne View and (b) tree
  plantings along FM 3040
• Since last years meeting
• Restored irrigation along FM 3040
• Installed new Lake Forest/Towne View beds _at_
  10,921
• Obtained design, proposal, and Town approval for
  tree plantings along FM 304

7
Landscape Committee

• Tree Proposal (w/o sales tax)
• (41) 30-gal live oak, red oak, lb elm, little
  gem mag 13,675
• (98) 15-gal crape myrtle 30-gal NS Holly
  16,671
• (60) 3-gal pampas grass 1,339
• Includes stakes, mulch, and two-year guarantee
• Total plant materials 31,685
• Bubbler irrigation tied to existing controller _at_
  8,315
• Total 40,000 proposal (41,395 if split into two
  plantings)
• Plant guarantee requires Valley Crest maintenance
  contract extension

8
Architectural Control Committee

• Chairperson Claudio Forest
• Architectural Review Applications
• Only 7 formal applications received in FY2007
• More work in completed in 2007 in our
  neighborhood than those (7) applications!
• Increase Neighborhood Involvement
• Make everyone aware of the bi-laws and
  neighborhood covenants that they signed upon
  closing for their properties.
• Members of our HOA need to have their projects
  reviewed and approved for
  the benefit of all our residents.
• Make sure that additions, sheds, fences, etc.
  meet or exceed our community standards as well
  as the City of Flower Mounds basic requirements.
• Need for follow-up with members that do not apply
  for approvals or ignore the ACC
  recommendations.
• Stern letters or site visits from members of the
  Board?
• Turn the offending Members over to the City if no
  permit was issued?
• What are the limits of our oversight?

9
Architectural Control Committee

• TVE Community Rules Enforcement
• Door Hangers / Reminders ?
• Special mailings or continual notices in the
  newsletters or website?
• How much and what should be enforceable ? A
  Constant Question
• What are the limits of our oversight?
• Architectural Control Committee Web Page
• Webpage content for a better neighborhood
• Issues
• Would members of the HOA view a special ACC page?
• What would be beneficial to our neighborhood and
  its residents to be aware of ?
• Neighborhood input on content and seasonal issues
  ?
• Make all forms and copies of the covenants
  available ?
• Links to City Services, Departments, Suppliers,
  Vendors, etc. ?

10
Yard of the Month Program

• Launched January 2007. Established to promote
  neighborhood appeal thru well-kept yards and
  thereby protecting our home investments.
• One monthly winner will receive a 50 Gift
  Certificate to Calloways Nursery, a sign placed
  in their yard, and a photo of their home
  displayed on the TVE YOM web page.
• Monthly winner is selected by Cheryl Jordan, TVE
  own resident realtor, and the current members of
  TVE Landscape Committee.
• Benefits to all residents also include
• Monthly Gardening Tips Coupon from Calloways
  Nursery
• Complimentary CMA anytime upon request
• Special TVE Discounted Realtor Commission when
  listedwith Cheryl Jordan, REALTOR.
• For complete details, visit TVE website YOM web
  page

11
General Issues / Open Discussion

• Maintenance of Associations Brick Screen Wall
  Fence
• Repaired damaged panels and replace caps along
  Towne View Boulevard, FM-3040, and Lake Forest
  Boulevard
• Paid ProofRock 5,843 for repairs
• Other two estimates were over 15,000
• Painted House Numbers on Curb for Entire
  Neighborhood
• No Lights on Entrance Signage
• Mail Delivery Issues
• Financial Software Investigation / Management
  Services
• Increase Member Participation in Association
  Activities
• Relocate Entrance Sign at FM 2944 and Northshore
  Drive
• Church Traffic Concerns

12
Actions Taken During Meeting

• Elections skipped due to lack of volunteers
• Approved funding to complete Landscape
  Committees Tree Proposal in single expenditure,
  including addition of bubbler system.

13
Meeting Action Items

• Request made for HOA to contact city about
  streetlight at FM-2499 and Northshore Blvd that
  is not operational.
• Venkata Boddu of 2313 Dana Drive to investigate
  possibility to adding gates to our community.