The 9th EDF Northern Uganda Rehabilitation Programme NURP

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The 9th EDF Northern Uganda Rehabilitation
Programme (NURP) Call for Proposal Improving
Coping Mechanisms and Self-Reliance of Internally
Displaced Persons and Supporting their Voluntary
Return - Northern Uganda.
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The Call for Proposal Intro

• This call for proposal is financed under the
  Northern Uganda Rehabilitation Programme.
• It aims at Improving Coping Mechanisms and
  Self-Reliance of Internally Displaced Persons and
  Supporting their Voluntary Return in Northern
  Uganda.
• Total amount of this call is EUR 5 million.
• This CfPs compliments the humanitarian activities
  funded by ECHO which mainly focus on health,
  water/sanitation and protection issues among
  others.

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Background (1)

• In January 2006 the GoU and EC signed a financing
  agreement for the NURP. The overall budget for
  the programme is EUR 20 Million, financed under
  the 9th EDF.
• NURP supports the objectives of the PRDP.
• The Programme covers a broad definition of
  Northern Uganda which includes West Nile,
  Acholi, Lango, Teso and Karamoja regions.

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Background (2)

• The NURP aims to
• Improve the living conditions in the conflict
  affected areas in Northern Uganda
• Promote a peaceful resolution of conflicts by
  linking relief, rehabilitation and development
  (LRRD)
• Support national dialogue processes and the GoU
  strategic framework for recovery and development
• Strengthen local governance, law and order,
  livelihoods and economic recovery
• Support the coping mechanisms of Internally
  Displaced Persons (IDP) and to rehabilitate
  social infrastructure.

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Background (3)

• Under the NURP, the grants contracts will be
  signed with the National Authorising Officer
  (NAO) at the Ministry of Finance.
• The Office of the Prime Minister (OPM) is the
  supervising authority.
• The NURP Programme Management Unit (Programme
  manager/grants officer) will be in charge of the
  daily management of grants.

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Situation of IDPs

• Currently there are approximately 1.7 million
  IDPs in Northern Uganda and the neighbouring
  areas.
• The insecurity in Karamoja has also led to
  displacement of many Karimojongs to the
  neighbouring areas and even to the streets of
  Kampala.
• Support to IDPs is within the framework of the
  National IDP policy.

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IDP regions
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Objectives for the CfPs (1)

• All projects must cover at least one of the main
  strategic objectives
• Improve the self-reliance and coping mechanisms
  of the IDPs and/or
• Support the voluntary return of the IDPs to home
  areas

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Eligible Actions of the CfPs

• The eligible actions should include at least one
  of the following themes
• Promotion of protection, legal aid, social work
  and psycho-social support of IDPs
• Support to education and vocational training
• Support to livelihoods, income-generating and
  food security

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Eligible Actions of the CfPs

• Reintegration of ex-combatants to communities
• Support to the voluntary return of IDPs,
  including to basic infrastructure in return
  areas
• Targeted measures in favour of the most
  vulnerable persons (e.g. child mothers, night
  commuters, abductees).

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Eligible actions of the CfP

• Duration of the project may not be less than 12
  months and may not exceed 24 months.
• Geographic coverage the actions will focus on
  IDPs originating from Northern Uganda and
  Karamoja.

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Actions for CfPs Principles

• The project must propose innovative
  implementation approaches in relation to at least
  one of the proposed types of actions in order to
  achieve the strategic objectives.
• Actions can take place either in the IDP camps or
  outside in the various IDP communities and return
  areas.

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Actions for CfPs Principles

• Actions should mainstream cross cutting issues
  (e.g. human rights based approach, gender,
  conflict sensitivity, environment)
• They should include verifiable data on the
  outcome of the action (e.g. gender disaggregated
  data) and
• A clear visibility strategy is required.
• Special attention will be paid to the quality and
  methodology of partnership with Local Governments
  and CBOs

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Ineligible actions

• individual sponsorships for participation in
  workshops, seminars, conferences, congresses
• individual scholarships for studies or training
  courses
• one-off conferences. Conferences can only be
  funded if they form part of a wider range of
  activities to be implemented in the life-time of
  the project.

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Financing

• Total amount for the call is EUR 5 million
  (Strictly one proposal per applicant).
• The minimum amount is EUR 250,000 and the
  maximum EUR 1,000,000.
• No grant should exceed 90 of the total eligible
  costs. It may not be less than 20 of total
  eligible costs.
• Balance must be financed from the applicants own
  resources or from other sources other than the EC
  budget or EDF. In kind contributions do not
  represent actual expenditure and are not eligible
  costs.

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Eligibility

• In order to be eligible for a grant, applicants
  must
• be non-profit making legal persons
• be national or international public-sector
  organisations and specialised agencies national,
  non-governmental organisations (NGOs)
• have their headquarters within the European Union
  and/or in ACP countries (with the exception of
  international organisations and agencies).
• be directly responsible for the preparation and
  management of the action, not acting as an
  intermediary.
• Have at least three years experience of similar
  actions in Uganda

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Ineligibility

• Potential applicants may not participate in
  cfps/or be awarded grants if they are
• bankrupt or being wound up
• have been convicted of an offence
• guilty of grave professional misconduct
• have not fulfilled obligations to the payment of
  social security contributions
• have been subject of a judgment
• Been declared to be in serious breach of contract

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Partnership and eligibility of partners

• Applicants may act individually or with
  partner organisations provided
• Applicants partners should participate in the
  designing and implementing the action, they must
  therefore satisfy the same eligibility criteria
  as applicants
• Other organisations (for instance government
  departments) may be involved in the action as
  associates. Such associates play a real role in
  the action but may not receive funding from the
  grant. Associates do not have to meet the
  eligibility criteria and do not sign the
  partnership statement.
• Subcontractors are neither partners nor
  associates, but are subject to procurement rules
  (set out in standard grant contract).
• The applicant will act as the lead organisation
  and, if selected, as the contracting party (the
  "Beneficiary").

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Procedure (1)

• The evaluation of your application will only be
  performed if your concept note is provisionally
  selected. The Concept Note is part of the
  application form. It has to follow a certain
  format.
• gt Any Concept Note not meeting basic
  requirements will be rejected without appraisal

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Procedure (2)

• After the approval of your concept note, your
  full application form will undergo the
  evaluation.
• The eligibility check will only be performed for
  the proposals that have been provisionally
  selected according to the score obtained after
  the final evaluation.
• It will be done on the basis of the supporting
  documents and the Declaration by the applicant
  signed and sent together with the application.

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Supporting documents to be requested

• Statutes or articles of Association (This does
  not apply to international organisations which
  have signed a framework agreement with the EC)
• An external audit report (obligation does not
  apply to international organisations)
• Legal Entity sheet duly completed and signed by
  the applicant, accompanied by justifying
  documents
• Financial identification form conforming to the
  model attached at Annex E, certified by the bank
  to which payments will be made
• Copy of the applicants latest accounts
• (Certificate of registration)
• gt The supporting documents requested must be
  supplied in the form of originals or certified
  photocopies of the said originals.

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How to apply and procedures to follow

• Applications must be submitted on the application
  form which includes a concept note, the
  application form, budget, Legal Entity Form,
  Financial Identification Form, Logical Framework
  were annexed on the guidelines.
• Applicants should keep strictly to the format of
  the application and fill in the pages in order.
• Applicants must apply in English.
• gtAny major inconsistency in the application will
  lead to rejection of the proposal.

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How to apply and procedures to follow

• Clarification will only be requested when
  information provided is unclear, thus preventing
  the evaluation team from conducting an objective
  assessment.
• Handwritten applications will not be accepted.
• For provisionally selected candidates, supporting
  documents will be requested.
• gt Minimum three years experience of similar
  actions in Uganda is required!

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How to apply and procedures to follow

• The application form and the published annexes
  which have to be filled in (budget, logical
  framework) will be transmitted to the evaluators
  and assessors.
• It is of utmost importance that these documents
  contain all the relevant information concerning
  the action.
• Applications must be received in a sealed
  envelope by registered mail, courier or by
  hand-delivery.
• Applications sent by any other means (e.g. by fax
  or by e-mail) or delivered to other addresses
  will be rejected.
• gt NO SUPPLIMENTARY ANNEXES SHOULD BE SENT.

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Where to send the applications

• Applications must be submitted in one original
  and 4 copies presented in A4 size and bound.  It
  must also be supplied in electronic (Microsoft)
  format on floppy disk or on CD-ROM.
• The outer envelope must bear the reference number
  and the title of the call for proposals, the full
  name and address of the applicant, and the words
  "Not to be opened before the opening session".
• Applicants should verify that their application
  is complete by comparing it with the checklist
  included in the application form.
• gtIncomplete applications will be rejected.

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Deadline for receipt of application

• Handwritten application will not be accepted
• The deadline for the receipt of applications is
  currently on 5 February 2007 at 1630 p.m. East
  African time.
• Any application received after the deadline will
  be automatically rejected even if the postmark
  indicates a date preceding the deadline or if the
  delay is due to the private courier service.

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Further information

• Questions may be sent by fax not later than 21
  days before the deadline for the receipt of
  proposals indicating clearly the reference of the
  call for proposals. A reply will be received not
  later than 11 days before the deadline for the
  receipt of proposals.
• gt All questions and answers will be posted on
  the website (FAQs)!

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Documents to be found on the Website

• Guidelines for grant applicants (Word format)
• Grant application form
• (with Concept Note) (Annex A)
• Budget - (Annex B)
• Logical framework - (Annex C)
• Legal Entity Sheet (Annex D)
• Financial Identification Form (Annex E)
• Standard Contract (Annex F) and Daily allowance
  rates (per diem) are available on websites given
  in the guidelines.

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Questions?