Meeting of the Joint Venture on Procurement Manila, 810 February 2006

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Meeting of theJoint Venture on
ProcurementManila, 8-10 February 2006
Joint Venture on Procurement
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PHILIPPINE GOVERNMENT ELECTRONIC PROCUREMENT
SYSTEM (PhilGEPS)

• A presentation for
• The Joint Venture on Procurement in the
  Philippines
• February 8-10, 2006
• PICC, Manila
• By
• ESTANISLAO C. GRANADOS
• Executive DirectorProcurement Service-DBM

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What is the PhilGEPS?

• The PhilGEPS (Philippine Government Electronic
  Procurement System) is the single, centralized
  electronic portal to be used by all government
  agencies in the procurement of common goods and
  also as the primary source of information in the
  procurement of
• Other goods and general support services
• Civil works and
• Consulting services

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Background

• The PhilGEPS is being developed and continuously
  supported with Technical Assistance from Policy,
  Training and Technical Assistance Facility
  (PTTAF) of the Canadian International Development
  Agency (CIDA).

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Organizational Chart

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Putting Policy Into Action

• November 22, 2000 official launch of the
  PhilGEPS
• Signing and release of Executive Order No.322,
  s.2000, officially establishing the PhilGEPS
• December 1,2000 PhilGEPS goes online, receives
  first electronic posting
• January 10, 2003 reiteration of PhilGEPS
  mandates by RA 9184
• Managed by the Procurement Service under the
  supervision of the GPPB

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Objectives

• Establish an open, transparent, efficient
  and competitive marketplace for government
  procurement
• Get better prices
• Build the framework to continually improve
  the procurement processes
• Maintain Sustainability over the long term

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Features

• Electronic Bulletin Board
• Posting of procurement opportunities, notices
  of awards, electronic distribution of bid
  documents and automatic notification of
  amendments.
• Supplier/Subscriber Registry
• Registry of government agencies and all
  suppliers contractors and consultants of
  government
• Electronic Catalogue
• A price list of common use goods,
  supplies, materials and equipment which
  are to be purchased from a centralized
  procurement system being implemented by the
  PS.

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Benefits to Government

• Improve transparency in government
  procurement
• Increase competition resulting in more
  competitive pricing
• Reduce procurement costs, including
  newspaper advertising costs
• Provide audit trails (report on government
  purchases and winning bidders)
• Help implement government procurement
  policies

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Benefits to Suppliers

• Provide suppliers easy access to
  government tenders 24/7
• Provide electronic documents for
  download
• Provide suppliers automatic notification
  of bid notices and supplements
• Savings on transportation costs and time
• Able to do market research on government
  procurement

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The PhilGEPS Project

• Phase 2 (May 2006-2nd Quarter 2007)
• Charges and Fees
• Introduction of User Fees for the use of the
  system and bid documents distributed by the
  system or by an agency
• Electronic Payment
• Electronic transfer of fund
• Virtual Store
• Supports online procurement of both common and
  non-common use items
• Electronic Bid Submission
• Implementation of E-bid submission process

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Status

• Transactions as of December 2005
• Agencies Registered. 3,952
• Suppliers Registered 15,024
• Notices Posted. 162,338
• Awards Posted. 17,460

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PhilGEPS Registration - Government
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Registered Suppliers as of December 2005
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Mandated use per R.A. 9184
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Costs for Running The PhilGEPS (From May 1999 to
June 2006)

For every US invested by CIDA, GOP invested
US1.77
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Estimated Savings on Newspaper Advertisement Cost
(in PhP)

Equivalent to US6,140,677.03
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www.procurementservice.org
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Electronic Bulletin Board
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Supplier Menu
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Bid Notice Abstract
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Award Notice List
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Award Notice Abstract
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Suppliers may register at the PhilGEPS office
at Unit 2504, Raffles Corporate Center,
Emerald Avenue, Ortigas, Pasig City OR
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Suppliers may register ONLINE
at www.procurementservice.org
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Supplier Directory
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Organization Profile
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Buyer Directory
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THANK YOU!