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School of Medicine Graduate Degree Completion

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Advisor / Committee agreement on document content Committee meeting held to ... Dissertation Publishing Agreement Form. Optional Thesis Publishing Agreement Form ... – PowerPoint PPT presentation

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Title: School of Medicine Graduate Degree Completion


1
School of MedicineGraduate Degree Completion
2
School of Medicine Web Site
  • www.medschool.vcu.edu/graduate/student_res/
  • index.html
  • Academic Calendar
  • Stages in Degree Completion
  • Graduate Program Checklist
  • Oral Exam Scheduling in GradTrak
  • Graduation Application

3
Deadlines/Fall 2008
  • September 26 Deadline for Submission of
    Graduation Application
  • November 14 Suggested Last Day to Submit Notice
    for Defense
  • December 1 Suggested Last Day for Defense
  • December 11 Firm Deadline for Completion of
    Signature Pages

4
Completing Your Degree
  • Advisor / Committee agreement on document content
    Committee meeting held to ensure mutual
    understanding
  • Update Committee form if necessary
  • Ensure compliance with all other degree
    requirements (GPA, course requirements, etc.)
  • Check availability of Advisor, Committee members
    for review of thesis/dissertation and
    participation in final examination

5
Initial Steps
  • Register (you must be enrolled in the term in
    which you complete your degree requirements)
  • Submit a Graduation Application (a fresh
    Graduation Application must be filed in the
    semester in which completion is planned there
    is no carry over

6
Graduation Application
  • Part I signed by Advisor and Program Director
    (Section B), bring to SOM Office of Graduate
    Education
  • Part II signed by Candidate and must accompany
    Part I
  • YOU DO NOT NEED TO SUBMIT PART III

7
Scheduling the Defense/Final Examination
  • In advance, consult with Advisor and Committee
    members to plan date, time, place and time needed
    to read/review thesis/dissertation
  • Thesis/dissertation distributed to Committee and
    SOM Deans office a minimum of two weeks in
    advance of the examination
  • Follow GradTrak Protocol

8
Creating the Defense Form
  • Make the appropriate entries of time, place,
    date and nature of the defense in the GradTrak
    system
  • Print the Form and use to secure the
    required signatures
  • Collect Committee signatures as you
    distribute the thesis/dissertation

9
Scheduling the Defense/Final Examination
  • Use Defense Form to confirm receipt of
    thesis/dissertation draft and awareness of
    scheduled defense by Committee members
  • Bring completed Defense Form and a copy of the
    thesis/dissertation draft to School of Medicine
    Office of Graduate Education two full weeks in
    advance of the scheduled date (ten working days)

10
Defense and Document
  • Your thesis/dissertation defense is an oral
    examination on your research and your
    demonstrated ability to present the rationale for
    your study, the work conducted and its
    interpretation your Committee votes to
    determine if this performance was satisfactory
    (pass or fail)

11
Defense and Document
  • The document in which you have described your
    research (the thesis / dissertation) is also
    subject to Committee approval
  • Approval is rendered by the signature of the
    Committee members and the Department Chair on the
    Thesis/Dissertation Signature Page

12
Thesis / Dissertation
  • www.medschool.vcu.edu/graduate/student_res/
    index/.html
  • Guidelines for Processing Theses and
    Dissertations
  • VCU Library site
  • Thesis and Dissertation Manual
  • Thesis / Dissertation Signature Page Format

13
Checklist
  • ________ 1) Signature page
  • ________ 2) Title page
  • ________ 3) Acknowledgements
  • ________ 4) Table of Contents
  • ________ 5) List of Tables
  • ________ 6) List of Figures
  • ________ 7) List of Abbreviations
  • ________ 8) Abstract
  • ________ 9) Pagination for pages beginning
    chapters
  • ________ 10) Figure Legends
  • ________ 11) Table Titles
  • ________ 12) Cover Sheet for References
  • ________ 13) References
  • ________ 14) Cover Sheet for Appendices
  • ________ 15) Appendices
  • ________ 16) Vita
  • ________ 17) Other

14
(No Transcript)
15
Thesis/Dissertation Copies
  • Paper Paper labeled bond, photocopier, laser,
    text, or opaque meets the requirements for
    archiving. The technical standard is acid free,
    20-lb., bond paper. Virtually all photocopier
    paper meets the standard.
  • Format Follow standards described in the VCU
    Thesis/Dissertation Manual
  • Copying - No constraints

16
After the Defense
  • www.medschool.vcu.edu/gradiate/stidemt_res/
  • index.html
  • After the Defense
  • Complete corrections, with approval of advisor
    obtain signatures from Committee members and
    Department Chair on two copies sign in black
    ink please
  • Survey of Earned Doctorates Form 2008 09

17
Electronic Thesis/Dissertation
  • Consult with your advisor and program director
    first to determine if/how this is an option for
    you
  • You must complete the Thesis/Dissertation
    Signature Pages in all cases
  • Consult with the Library for the protocol for the
    Electronic submission

18
Final Contact with SOM Office of Graduate
Education
  • Bring two copies of thesis/dissertation signature
    pages with original signatures in black up to
    and including Chair signature -- to School of
    Medicine Office of Graduate Education do not
    obtain Deans signatures (SOM, Graduate School)
    yourself
  • If Ph.D., bring completed Survey of Earned
    Doctorate Form
  • On submission of your signature pages the SOM
    forwards your finalized Graduation Application

19
Final Contact with SOM Office of Graduate
Education
  • Dr. Chlebowski will secure/execute signature of
    Dean of the School of Medicine
  • YOU will secure the last signature, that of the
    Dean of the Graduate School the Graduate School
    is on the Monroe Park Campus near Cabell library

20
The Graduate School
  • Take your signature pages and forms to Moseley
    House, 1001 Grove Ave., the VCU Graduate School
  • The Office will render Dr. Boudinots
    signature,and assist in making any additional
    copies of the completed Signature pages
  • If Ph.D. turn in your Survey of Earned Document
    form

21
Monroe Park Campus Grad School and Library
  • Campus Connector Shuttle Stop on Cathedral Place
  • 3 Cabell Library
  • 7 Moseley House - VCU Graduate School

22
Thesis/Dissertation to TML
  • www.medschool.vcu.edu/graduate/student_res/
  • index.html
  • Guidelines for Processing Theses and
    Dissertations
  • VCU Library site
  • Binding Processing Form
  • Special Collections and Archives
    Agreement
  • Form
  • Dissertation Publishing Agreement Form
  • Optional Thesis Publishing Agreement Form

23
Thesis/Dissertation to TML
  • Make arrangements for recovery of bound
    thesis/dissertations with Department
  • Cover Letter for Department Payment of
    Thesis/Dissertation Binding
  • Completed signature pages are returned
  • Take appropriate forms and copies for binding to
    Cabell Library (Monroe Park Campus) making
    additional copies of signature pages as needed

24
Delivery of Dissertation
  • Cabell Library Monroe Park Campus
  • Shuttle bus from Sanger stops in front of
    Cabell
  • Second Floor - Room 201 (Business Office)
  • Open 800 500 M - F
  • Take all copies for binding and required forms
    and be prepared to make payment (MasterCard,
    Visa, Discover, cash, check, or money order)
  • or if advisor/department funds are to pay
  • Cover Letter for Department Payment of
    Thesis/Dissertation Binding

25
Return of Bound Copies
  • Unless you request that copies be mailed to you,
    all copies are returned to your Department.
    Please make arrangements for notification,
    distribution, etc. with your department.
  • Binding requires 3-6 weeks but we do not have a
    mechanism for tracking progress.

26
Documentation of Degree Completion
  • If documentation of degree completion is needed
    before the end of the term please see Dr.
    Chlebowski
  • Degree is awarded as of the end of the term (not
    the date of Commencement)
  • Degree awarded will NOT appear on an official
    transcript until January
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