Getting Programs PreApproved for Credit

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• Getting Programs Pre-Approved for Credit

November 2008
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Purpose of Pre-Approval

• The pre-approval process creates an avenue for
  organizations to get a program pre-approved for a
  certain number of recertification credits before
  the program occurs.
• Provides certificant with assurance that the
  program has met our recertification requirements.
  
• Boosts attendance
• Provides chapter member benefit
• Pre-Approved programs are provided with the HR
  Certification Institutes seal of pre-approval.
• Use on marketing materials to advertise and/or
  certificate of completion.

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Who can submit programs for approval?

• Any organization that conducts educational
  programs that add to an individuals knowledge of
  HR would qualify to participate in the
  Pre-approval program.
• Learning objective of all programs submitted for
  pre-approval credit must tie to the HR
  Certification Institutes body of knowledge.
  (www.hrci.org/Certification/bok)
• For specific credit hours in Strategic
  Management, the topic must directly tie to the
  Strategic Management category of the SPHR body of
  knowledge.
• For specified credit hours in International
  Management, the topic must directly tie to the
  GPHR body of knowledge.

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What programs qualify?

• Educational activities that are at least one hour
  in length.
• The presentation must be at least one hour in
  length. It may consist of a 45-minute
  presentation with 15 minutes for questions and
  answers.
• Programs with no food being served, consumed, or
  cleared during the event.
• This is an International Association for
  Continuing Education and Training (IACET)
  guideline that the HR Certification Institute
  follows. IACET sets the standards for continuing
  education programs for which the Approved
  Provider Programs follows.
• Programs that do not include any chapter
  business.

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What programs do not qualify?

• Events that are designed for personal rather than
  professional development.
• Events where the educational portion is less than
  45 minutes, with no QA.
• Events where a meal is served in conjunction with
  the educational portion.
• Events that have already occurred at the time of
  review.
• Roundtable discussions.
• Game show formats, even if the content is
  HR-related.
• Tours of legislative or industry offices.

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What type of programs qualify for strategic
management credit?

• The Strategic Management domain of the SPHR Body
  of Knowledge encompasses HR responsibilities that
  fall OUTSIDE of the traditional human resources
  function.
• Business-related topics such as finance,
  marketing, information technology, etc is
  considered Strategic Management.
• Topics related to the general business
  environment,
• Industry practices and developments,
  technological developments, economic environment,
  and labor pool/demographic trends.
• Strategic planning, budgeting, corporate social
  responsibility, corporate governance/ethics and
  due diligence for mergers acquisitions.
• Aligning human capital activities with the
  business plan such as
• Developing metrics to measure HRs contributions.
• Integrating technology into HR applications.
• Leadership development systems tied to
  organizational goals.

It is important to note that a strategic
approach to an issue or developing a strategy
does not necessarily qualify it.
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How to Submit a program

• This is a simple process that is done completely
  on line at www.hrci.org
• Step 1 Login
• Step 2 Enter and submit program information
• Step 3 Await Decision
• Step 4 Market Pre-Approved program

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Step 1 Login to hrci.org

• Step 1 Login to your chapter account at
  www.hrci.org
• Click on the Pre-Approval Programs tab on the top
  of the page.
• Choose the AFC AP Account Login option from
  the drop-down menu.
• Then enter your username and password.
• Most SHRM-affiliated chapters and state councils
  have accounts.
• If you need help finding your account info email
  afc_at_hrci.org.
• If you need to create a new account because an
  account for you was not already established in
  our system go to www.hrci.org and click on the
  Pre-Approval Programs tab on the top of the page
  and then choose the AFC AP Account Login
  option from the drop-down menu. At the login,
  click on the First Time Here? link and follow
  all the prompts.

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Step 2 Submit a Program

• Step 2 Click on Submit New Program
• An online submission form will then appear.
• Fields that you must complete in order for your
  program to be reviewed are
• Title of Program
• Start and End date/time
• Activity Type
• Location
• Speaker biographies and specific learning
  objectives
• Number of credit hours and specified credit hours
  

You must submit the application at least FOUR
weeks before the event date or program may be
denied. Programs over 3 hours must include an
agenda with session times and titles with the
program submission.
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Step 3 Notification of Program Approval or
Denial

• Step 3 Await Approval or Denial
• Once approved, the organizations contact person
  will be sent an approval email to the email
  address on record.
• Approval emails will include
• Program ID Number
• Title of program
• Event start and end dates
• Number of recertification credit hours awarded
• Specified credit hours awarded, if any
• Pre-Approved seal attached with sample language
  to assist in promoting the program

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Notification of Program Denial

• The denial email will explain why the program was
  not approved. Programs may not be approved for
  several reasons
• Not HR related
• The event has already occurred at the time of
  review
• Misuse of the Pre-Approval seal and/or sample
  language
• Evidence of misleading marketing strategies
• The event is considered personal rather than
  professional development
• Program is not a formal educational program
• If a program is denied, additional information
  may be submitted by responding to the denial
  email. However, this additional information
  should be specific and tie to the bodies of
  knowledge in order to be reviewed again.

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Notification of Program Incomplete Status

• If we are unable to determine if credit should be
  awarded based on the information provided, an
  incomplete email will be sent to the contact
  person on file.
• The contact person should respond to this email
  with the necessary information as soon as
  possible to ensure that the program review is
  completed by the program date.

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Step 4 Market your Pre-Approved Program

• Step 4 Market your Pre-Approved Program
• Use the Pre-Approved seal
• Can only be used in conjunction with Pre-Approved
  programs.
• Put on marketing materials and on the host
  organizations web site next to the program that
  has been pre-approved.
• Must use seal in conjunction with the following
  disclaimer
• The use of this seal is not an endorsement by
  the HR Certification Institute of the quality of
  the program. It means that this program has met
  the HR Certification Institutes criteria to be
  pre-approved for recertification credit.
• Misuse of the seal may result in restrictions on
  the organization from submitting future programs.
• Publish the sample language and program ID in
  on-site program materials and/or certificate of
  completion
• The ID is only to be communicated to individuals
  who have attended the program.
• The program ID may not be communicated after the
  event has ended without verification of
  attendance.

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For More Information

• To obtain detailed explanation of the HR
  Certification Institutes Pre-Approved programs
  go to
• http//www.hrci.org/cepreapprovals/ov/

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HR Certification Institute 1800 Duke
Street Alexandria, VA 22314 1-866-898-HRCI
(4724) info_at_hrci.org www.hrci.org