The Role of School Site Council

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• The Role of School Site Council

Superintendents Report May 2003
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I. Introduction and Background
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School Site Council

• Required for schools with School Improvement
  program
• All schools in HLPUSD
• Composition
• School employees form 1/2 of SSC
• Classroom Teachers must be a majority of this
  group
• Parents (and students at 6-12) form 1/2
• Voting group, not advisory
• Set the priority for any expenditures
• Dont approve each requisition

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Composition of an Elementary School Site Council
(SSC)
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Composition of a Secondary School Site Council
(SSC)
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Bylaws
While not required in the statute, bylaws guide
the council beyond the Greene Act requirements.
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HLPUSD Bylaws for the SSC

• Legal composition
• Elections conducted properly
• Manner of replacing members
• Five meetings per year

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The School Principal

• Is a member of the council
• Provides information and leadership
• Administers the approved plan
• The principal may not veto council decisions or
  change the approved plan.

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Rules of Order

• The council must observe the Greene Act
• Meetings must be open to the public
• The public may address the council
• Meeting notice posted 72 hours in advance
• Notice must specify date, time and place
• Council action limited by the posted agenda
• Questions or information need not be on the
  agenda
• Violations require the item to be reconsidered at
  the next meeting after public input

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Senate Bill 374 (2000)Single Plan for Student
Achievement
Requires each school to consolidate all plans
required by Consolidated Application Programs
into a single plan for student achievement.
Consolidated Programs SI Title 1 Title II Etc.
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Purposes of the Single Plan

• Consolidate all school plans
• Align content of single plan with school goals
• Base school goals on Academic Performance Index
  (API), the California English Language
  Development Test (CELDT), and the new federal
  Adequate Yearly Progress (AYP)
• (Education Code sections 64001(d),(f))
• (No Child Left Behind legislation)

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Single Plan Requirements
The schoolsite council Develops and approves
the plan, Consolidates plans for all programs
operated at school Aligns plan with school
goals Bases school goals on verifiable state
data Decides how funds will be used to improve
academic performance Annually updates plan and
budget The local governing board approves the
plan
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SSC Responsibilities

• Plan, monitor and evaluate the activities and
  expenditures for Consolidated Application
  programs operated at the school to improve
  student achievement.
• (Education Code Section 64001)

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District Office Responsibilities

• The district office provides
• Assessment data
• Information on standards curriculum
• Guidance and assistance in the development of the
  plan
• Monitoring of SSC role in development of the
  school plan
• Staffing, purchasing and accounting services

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District Governing Board Responsibilities

• Approve or disapprove the Single Plan for
  Student Achievement and its subsequent revisions
• Certify that school plans are consistent with
  local improvement plans required for federal
  funding

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(No Transcript)
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II. Development of the Plan
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Cycle of Plan Development

• The Single Plan is a continuous cycle
• Select and train council members
• Obtain input and analyze student data
• Develop the plan and related expenditures
• Obtain governing board approval
• Monitor and evaluate
• Amend the plan as needed

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1. Obtain Input

• The SSC is responsible for listening to the
  advice and certification of all applicable
  advisory committees (e.g., ELAC), the groups they
  represent, as well as the contents of plan.
• The council should seek the widest communication
  with students, parents, staff and community to
  ensure success of the plan.

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2. Review Available Resources

• School allocations as given in the Consolidated
  Application
• Other school programs the SSC chooses to include
• Resources provided by the district
• Community resources

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3. Select Specific Improvements

• The council must
• Align content of the Single Plan with school
  goals for improving student achievement.
• Determine how funds will be used to improve
  academic performance of all students to the level
  of school performance goals.

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4. Recommend Plan to Local Governing Board

• The SSC must recommend the plan, expenditures
  and revisions to the Governing Board for approval
  
• Consolidated Programs may not be operated
  without SSC and Governing Board approval.

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5. Monitor Progress

• The SSC must monitor implementation of the
  approved plan, and amend it as needed to insure
  targeted gains in student academic performance.

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6. Evaluate Effectiveness of Planned Activities

• The plan must
• Establish the means of evaluating progress
  towards the school goals.
• Identify how state and federal law will be
  implemented
• (Education Code Section 64001(g))

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7. Modify the Plan

• The Single Plan must be
• Reviewed and updated at least annually with
  proposed expenditures
• Reviewed and approved by the local governing
  board
• Modified as needs indicate

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III. Development of End of Year Report
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Components of End of Year Report

• Reflection on PSA for 2002-2003         
• District School Plan section, and IIUSP/HP Action
  Plans
• Planned Improvements in Student Achievement,
  including related Professional Development
• Reflection by
• Teachers
• All Other Staff
• School Site Council

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1. Reflection on Data

• Analysis
• Individual, grade level/subject area, and
  schoolwide Interim Assessment Data
• Other Data from other assessments
• Determine degree of success in meeting the End of
  Year Goal.
• Reflection by Teachers
• Report summary to SSC

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2. Determine Next Steps

• Brainstorming for effectiveness of and revision
  of PSA by teachers
• Student activities
• Activities to support parents
• Professional Development Activities
• Share with SSC for End of Year Report
• Prioritization of activities and budget by all
  staff
• Student Activities
• Activities to support parents
• Professional Development Activities
• Share results with SSC for revision of PSA

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3. Assure Compliance

• Address Pre-Intern Needs Preliminary
  recommendations of staff to the SSC
• Effectiveness of PSA for 02-03
• Revisions in
• Educational Activities
• Parent support
• Define Preliminary Professional Development Plan
• Address NCLB guidelines
• Will form the basis of the District
  Individualized Professional Development Support
  Plan

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4. Use End of Year Report to assist SSC in
Developing the PSA

• Conduct SSC elections in May/June SSC Bylaws
• Review by School Site Council (SSC)
• recommendations from staff on data analysis,
  planned activities and priorities (including
  budget priorities)
• Study requirements for aligning the PSA to NCLB
  requirements, including, if applicable, Title I
  SWP additions
• Participate in developing further analysis and
  recommendations
• Appoint a joint committee with teachers and staff
  to expand and/or draft developments to plan along

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IV. Developing the Plan for 2003-2004
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1. Align with Data Based Needs

• Data Analysis by Principal and Leadership Team
• Share with all teacher in late August
• Analyze STAR data
• Incorporate findings from STAR, API and AYP into
  PSA
• Finalize revision of PSA in August/September
• Submit PSA to Quadrant Support Team Lead
• Submit PSA to School Site Council members for
  Review in advance of SSC meeting

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2. Formally approve the PSA

• Approve PSA at a SSC Meeting
• Posted notice of SSC Meeting 72 hour in advance
• Note date of posting
• Remind SSC of procedures for input during the
  previous year, and summer
• Give SSC opportunity to provide advice for
  further development of the plan
• Document in minutes
• Vote to approve PSA

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3. Review for alignment and compliance by the
District

• Submit to the Chief Academic Officer
• a copy of the minutes of October School Site
  Council meeting
• signature page, SSC membership page
• Review by Instructional Support Teams
• Alignment with NCLB, Pre-Intern requirements
• Check for compliance
• Final Individualized Professional Development
  Plan

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V. Staying on Target
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District Role in Supporting Sites

• Parent Involvement Facilitators
• 3 years
• Designed to promote meaningful involvement
• Monitoring minutes
• Retrain as needed
• Assist at advisory Meetings
• Coordinate site efforts through LEAP plan and
  Achievement Task Force

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SSC Working with PSA
Instruction
Assessment
Curriculum
No Child Left Behind
Process
Improvement