DEFENSE CONTRACT

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DEFENSE CONTRACT MANAGEMENT AGENCY YOUR
INDISPENSABLE ACQUISITION PARTNER Presented
By
www.dcma.mil
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AGENDA

• What We Do
• Who We Are
• Where We Are
• Our Customers
• Our Services
• Our Future
• Summary

Indispensable Partner
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DCMA
MISSION We provide contract administration
services to the Department of Defense acquisition
enterprise and its partners to ensure the
delivery of quality products and services to the
warfighter, on time and on cost. VISION DoDs
leading experts in quality assurance cost,
schedule and supply chain predictability and
contract administration, enabling our partners to
achieve contract objectives.
Indispensable Partner
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WHAT WE DO

• Oversee contractor performance
• Perform quality assurance checks of products and
  services
• Evaluate contractor financial, engineering,
  software, property management and safety systems
• Ensure timely delivery of quality products and
  services at the agreed upon price
• Provide contingency contract administrative
  services
• Provide advice for writing contracts and
  soliciting bids
• Assist with source selection of contractors
• DCMA is the executive agent for Earned Value
  Management Systems

Indispensable Partner
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WHO WE ARE

• DCMA has 9,325 civilian employees, 562 military
  personnel and approximately 324,000 active
  contracts worth more than 1 trillion.
• DCMA has a 1.1 billion annual budget.

Indispensable Partner
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WHERE WE ARE
Indispensable Partner
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WHERE WE ARE
Indispensable Partner
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WHO WE ARE
3,221 civilian CMOs 46 staff members
1,656 civilian CMOs 59 staff members
1,453 civilian CMOs 46 staff members
1,237 civilian CMOs 20 staff members
263 staff members
218 civilian CMOs 42 staff members
Indispensable Partner
Information current as of 12/31/07
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OUR CUSTOMERS

• Customers Are Job 1
• Ensure the right product, at the right time, at
  the best price
• The Challenges
• Improving support to our customers
• Moving from thinking geographically about
  workload processing to thinking about customer
  outcomes enterprise wide
• Establishing an organization and command and
  control structure that enhances our effectiveness
• The Answer
• Realigning into product divisions giving
  customers a direct
• point of contact for their needs

Indispensable Partner
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OUR CUSTOMERS
Indispensable Partner
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OUR SERVICES

• Acquisition services
• Contract management
• Earned value management systems
• Engineering support services
• Financial services
• Information brokers
• Property management
• Quality assurance and product acceptance
• Small business services
• Software acquisition management
• Specialized safety services

Indispensable Partner
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ACQUISITION SERVICES

• Assist with constructing sound solicitations
• Identify potential performance risks
• Evaluate contract proposals and pricing/cost data
• Support contract negotiations
• Write effective contracts
• Aid in the selection of qualified contractors

Indispensable Partner
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CONTRACT MANAGEMENT

• Provide pre-award support
• Assess contractors management and technical
  systems
• Ensure support for programs with multiple
  locations
• Monitor contract performance
• Resolve contract disputes

Indispensable Partner
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EARNED VALUE MANAGEMENT SYSTEM

• Manage 241 prime suppliers with 654 contracts
  having EVMS requirement
• Act as the executive agent responsible for
  verifying initial and ongoing supplier compliance
  with DoD EVMS guidelines
• Formulate acquisition strategy before contract
  award
• Assist with identified deficiency reviews after
  contract award

Indispensable Partner
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ENGINEERING SUPPORT SERVICES

• Supervise design reviews, tests and evaluations,
  contract negotiations and technical system
  reviews
• Assess contractor performance and provide
  measurement and analyses for customers
• Analyze contractor reliability and
  maintainability/integrated logistics support

• Oversee contractor flight operations and related
  safety
• Monitor contractor manufacturing and product
  support activities

Indispensable Partner
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FINANCIAL SERVICES

• Review contractor proposals
• Survey contractor business systems
• Review progress payments, vouchers and invoices
• Evaluate contractor pricing systems
• Provide field pricing assistance
• Negotiate and track pricing agreements
• Provide industrial base insight

Indispensable Partner
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INFORMATION BROKERS

• Help construct effective solicitations and select
  contractors
• Represent program managers in contractor
  facilities
• Serve as the customers eyes and ears
• Ensure product delivery at the right place, at
  the right time and for the best price
• Support a contracts entire lifecycle

Indispensable Partner
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PROPERTY MANAGMENT

• Review contractor property procedures
• Investigate contractor reports of loss, damage or
  destruction
• Oversee contractor accountability of
  contract-acquired assets
• Ensure physical security/protection for items in
  storage
• Perform surplus property screening
• Issue excess property disposition instructions

Indispensable Partner
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QUALITY ASSURANCE AND PRODUCT ACCEPTANCE

• Be involved in all phases of programs
• Provide product testing
• Conduct audits and predictive analyses, quality,
  material and field discrepancy reports
• Ensure contractor services comply with contract
  terms
• Authorize and accept shipments

Indispensable Partner
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SMALL BUSINESS SERVICES

• Conduct contractor procurement system reviews
• Participate in customer source selection
  activities
• Review prime contractors subcontracting plans

• Conduct trend analyses of prime contractors
  procurement activities and report on performance
• Review prime contractors mentor-protégé and
  cooperative agreements commitments
• Negotiate and manage comprehensive plans under
  the DoD test program

Indispensable Partner
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SOFTWARE ACQUISITION MANAGEMENT

• Evaluate contractor software development
• Audit software engineering and development
  activities
• Verify contractual and quality compliance of
  development processes and activities
• Assess contractor compliance with technical
  requirements
• Perform software capability evaluations

Indispensable Partner
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SPECIALIZED SAFETY SERVICES

• Conduct safety surveillance
• Provide technical consultation and specialized
  safety training as required
• Clarify contractual safety requirements for
  contractors
• Oversee contractor corrective actions
• Participate in pre-award surveys and post-award
  orientation conferences
• Review specifications/contracts relative to
  safety requirements
• Conduct safety-related investigations as
  requested by contractors

Indispensable Partner
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OUR FUTURE

• Agency Goals
• Transform DCMA into a customer-focused
  organization
• Embrace a performance-based culture
• Equip our employees with the competencies needed
  to provide extraordinary support to our customers
• Ensure fiscal responsibility

Indispensable Partner
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SUMMARY

• DCMA
• Provides customers with 24/7 acquisition
  expertise anywhere, anytime
• Is customer-focused and performance-oriented
• Is developing employer competencies for
  opportunities today and tomorrow

Indispensable Partner