Department media available thru Dell Select. Additional M

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Hardware and Software Acquisition
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Hardware and Software Acquisition

• L.B. Brady
• Information Technology Services
• l.brady_at_its.utexas.edu
• Trina Bickford
• Purchasing Office
• tbickford_at_austin.utexas.edu

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Objective

• Identify important campus site licenses and
  hardware purchase options as well as rules
  related to hardware and software purchases

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Overview

• If you remember nothing else
• Types of Purchases
• Purchasing Highlights
• ITS Role
• What will you need to buy?
• Resources

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If You Remember Nothing Else

• We are a state-supported institution of higher
  education, which means we are regulated
• If its common, we probably already have a
  solution licensed or on a blanket order
• You cant sign contracts or software licenses
• Before you buy something, ask if it already
  exists on campus and/or is provided centrally

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Purchasing Highlights

• Contact the purchasing person in your department
• There are rules look for them, ask. For
  example
• ProCards cannot be used for guns and ammo (and
  numerous other things as well)
• Purchases over 25,000 require formal bids/quotes
  solicited by Purchasing
• Certain purchases, particularly larger ones might
  take additional time because of rules and
  bidding plan accordingly
• See Purchasing FAQs at
• http//www.utexas.edu/admin/purchasing/faq.html

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ITS Role

• Facilitate making common technology easy to buy
• Blanket orders
• Volume licenses http//www.utexas.edu/its/sds/
• Campus Computer Store http//www.computerstore.ut
  exas.edu
• Recommend system configurations
• Help you and University

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What are common technology purchases?

• Desktops/Laptops/Servers
• Operating Systems
• Microsoft Office
• Other Application Software
• Adobe/Macromedia
• Additional Microsoft
• Research oriented software
• Stats
• Math

• Print/fax/copy/scan (new security concerns)
• Security (Bevoware)
• Anti-virus
• Firewall
• Anti-spam
• Browsers, e-mail clients
• Audio/Visual equipment

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Hardware

• Blanket Orders
• Dell
• Apple
• Office Depot
• Campus Computer Store

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Operating Systems

• Look first in Software Distribution Sales
• Microsoft Licenses
• Desktop OS upgrades are licensed for all
  computers
• Server software through Dell Select
• Mac OS
• Linux

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Bevoware

• Anti-virus software
• Firewall
• Browsers
• Utilities
• What does free download really mean?
• Can I use it free forever?
• Can I give it to someone else?
• https//www.utexas.edu/its/bevoware/

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Application Software

• Look first in Software Distribution Sales
• Microsoft Campus Enterprise License
• MS Office, V Studio licensed for all campus
  computers
• Department media available thru Dell Select
• Additional MS software thru Dell Select
• Adobe/Macromedia
• Campus Computer Store
• Department of Information Resources(DIR)

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Research-Oriented Software

• Software Distribution Services
• SAS
• SPSS
• Mathematical Software
• http//www.utexas.edu/its/rc/

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Software License Issues (the fine print)

• Many complex issues
• License-only
• License and media
• Shrink wrap box
• Software maintenance
• Accessibility
• Dont guess

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Software License Issues

• Many complex issues
• License-only
• License and media
• Shrink wrap box
• Software maintenance
• Permanent vs. Subscription
• Accessibility
• Dont guess

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Warranties, Service, Maintenance

• Recommended care packages
• Campus repair service
• ITS (for UT owned only)
• Campus Computer Store
• Software maintenance

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IT Services

• Programming
• Training
• Similar purchasing rules apply
• Look on campus for services first
• Consulting
• Security Accessibility Standards Apply

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End of Life/Recycle/Surplus

• Surplus (strict rules)
• Who can receive equipment
• Disposal Service-hard drives, media (FAC
  Information Desk M-F 9-5)
• Destruction of Data

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Purchasing Green and Recycling E-waste
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Green Purchasing

• Purchase Energy Star rated
• Computers
• Monitors (LCD)
• Printers

Consider purchasing paper with recycled content
http//www.energystar.gov/
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Recycling E-waste on Campus
CCART System Surplus for university-owned items
Campus Computer Store Trade in old personal
electronics for money, or recycle them for free!
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Recycling E-waste off Campus
City of Austin Provides a list of recommended
recyclers
Dell Apple (has special Texas program) Office
Depot
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Resources

• Contact e-mail addresses
• purch_at_www.utexas.edu
• utsales_at_computerstore.utexas.edu
• URLs
• Purchasing FAQ
• http//www.utexas.edu/admin/purchasing/faq.html
• Campus Computer Store http//www.computerstore.u
  texas.edu
• Software Distribution http//www.utexas.edu/its/
  sds
• Office Depot http//www.utexas.edu/admin/purchas
  ing/officedepot.html
• DIR http//www.dir.state.tx.us/servlet/products
• Bevoware https//www.utexas.edu/its/bevoware

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Questions?