Campus Printing New Multi-Function Devices Print - Copy - Scan - Fax

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Campus PrintingNew Multi-Function DevicesPrint
- Copy - Scan - Fax

• Presented by
• Suzanne M Smith
• Manager - Copier Management

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Topics

• New Contract
• Departmental Machines
• Cost Savings
• High Volume Benefits
• MFDs Vs Printers
• Printing in Lab Environments

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New Contract

• Multi-function device...aka copier
• ETA July
• 5 years
• Replace entire fleet of 425 machines
• Higher level of expectations
• Color
• Mainframe printing
• Print, Copy, Scan at all levels
• Fax upon request

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Departmental Machines

• All machines to be networked
• Electronic collection of monthly meter read
• On-line monitoring
• Installation via Centralized Print Server

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Departmental Machines

• CM to provide IT Contacts Network
  Administrators with
• Client setup instructions
• On-site training
• Network support

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Cost Savings to Departments

• Per copy/print/scan charge
• CM supplies toner, staples, service parts
• Normal wearing of parts
• Damage not covered
• Vandalism, Disaster, Misuse
• No additional monthly fees
• No maximums
• Low 1500 monthly copy minimum
• Current pricing tiers range below 5 cents

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High Volume Benefits

• Pricing machine tiers based on volume
• High volume
• Larger machine
• More finishing options
• Lower price
• Raise volume by directing printing to MFD
• Locate machine to service more users
• Consolidate existing machines to 1 MFD

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Stand Alone Printers

• Initial purchase of printer
• Maintenance contracts / service costs
• High cost of printer toner cartridges
• Low yield per cartridge - frequent replacement
• High cost of maintenance kits
• Low paper capacity
• Time

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CM Machines Vs Printers

• Pricing per page
• Average deskjet/inkjet/laserjet cost per print
• Toner 19, yield 170 pages 11 cents per page
• Large HP laser printers CM machines
• Current pricing tiers range under 5 cents
• Gain benefits by using MFDs

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CM Machine Advantages

• Copy
• Scan
• Currently no charge for scanning
• Scan to email or print controller
• PDF , TIF
• Fax
• available upon request
• Time
• YOUR Time!

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CM Machine Advantages

• Service
• 3 technicians on campus, 800 - 430, M - F
• Service calls dispatched tracked by CM
• Supplies parts kept in stock on campus
• Response/completion times under 2 hours
• Average response time 15 minutes
• Speed
• Equal to or greater
• Resolution
• 600x600

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CM Machine Advantages

• Finishing options
• Sort,
• off-set stack
• duplex
• stapling
• single, multi
• 3 hole punch
• Booklet finishing
• z-fold

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Cost-effective Printing in Lab Environments
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Student Lab Printing Solution

• Replace printers with multi-function devices
• Maintaining / improving quality speed
• Additional features
• Color Black/White models
• Per copy/print/scan charge
• Toner, staples, service parts

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Student Lab Printing Solution

• Vendor to supply interface for TigerCard
• Examples
• CampusCard Direct - Eliminates need for Pharos
  server
• Pharos Off the Glass software release station

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Lab Setup
All Options CM supplies machine w/ interface
reader CM supplies toner, staples, service parts

• Option 1 - Free Printing
• Lab / Student supplies paper
• CM bills lab monthly for total number of copies /
  prints / scans based on meter read

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Lab Setup
All Options CM supplies machine w/ interface
reader CM supplies toner, staples, service parts

• Option 2 - Lab collects revenue
• Lab / Student supplies paper
• Lab sets copy/print/scan rate
• Lab establishes relationship with TigerCard
• CM bills lab monthly for total number of copies /
  prints / scans based on meter read

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Lab Setup
All Options CM supplies machine w/ interface
reader CM supplies toner, staples, service parts

• Option 3 - CM collects revenue
• CM supplies paper
• CM sets rate
• CM establishes relationship with TigerCard

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Stand Alone Printers

• Initial purchase of printer
• Maintenance contracts / service costs
• High cost of maintenance kits
• High cost of printer toner cartridges
• Low yield per cartridge - frequent replacement
• Low paper capacity
• Frequent re-fills
• Time

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Improving Lab Efficiency

• MFD additional features benefits
• Walk up copying
• Walk up scanning
• Finishing options previously not available
• stapling, hole punch, duplex
• No initial purchase cost
• No additional service or maintenance contracts
• Fewer toner replacements
• High paper capacity
• Service

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CM Contact Information

• Location
• University Stores, Skip Bertman Drive
• Telephone
• 578.2003
• Email
• copiermgmt_at_lsu.edu
• Suzanne Smith, 578.8301, smsmith_at_lsu.edu

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Questions?